STATE v. BARCKLEY

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Docket Number

No. 80-3644-C, CA 19626

Attorney(S)

William N. Kent, Eugene, argued the cause for appellant. With him on the brief was Gary K. Jensen, P. C., Eugene. Virginia L. Linder, Assistant Attorney General, Salem, argued the cause for respondent. With her on the brief were James M. Brown, former Attorney General, John R. McCulloch, Jr., Solicitor General, and William F. Gary, Deputy Solicitor General, Salem.

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Smart Summary

Factual and Procedural Background

The defendant, David Perrie Barckley, was found guilty of Driving While Suspended. On appeal from the District Court of Jackson County, he challenged the admission of certain certified copies of his driving record, suspension notices, and envelopes indicating undelivered certified mail as evidence. The trial court admitted these documents, and the appellant contended that this admission was erroneous. The Oregon Court of Appeals reviewed the admissibility of the evidence and the applicable certification requirements under Oregon law.

Legal Issues Presented

Whether the trial court erred in admitting as evidence certified copies of the defendant's driving record, suspension notices, and envelopes indicating undelivered certified mail.
Whether an original pen-and-ink signature is required on certifications of official documents, particularly for computer printouts and photocopied documents, to satisfy the statutory certification requirements under Oregon law.
Whether the precedent set in State v. Pingleton should be overruled in light of subsequent conflicting decisions, including State v. Turner and State v. McDonald.

Arguments of the Parties

Appellant's Arguments

The appellant contended that the trial court erred in admitting the certified copies of his driving record and related documents as evidence.
He acknowledged that his position was contrary to the precedent in State v. Pingleton, but argued that Pingleton should be overruled.

Respondent's Arguments

The respondent maintained that the documents were properly certified and admissible under existing statutory and case law.
The state argued that the certifications, even if photocopied and lacking original signatures, satisfied the purpose of certification by ensuring accuracy and reliability.
The state also assumed the appellant’s objections at trial were unclear but addressed all documents to settle the law in this area.

Table of Precedents Cited

Precedent	Rule or Principle Cited For	Application by the Court
State v. Pingleton, 31 Or. App. 241, 570 P.2d 666 (1977)	Held that an actual handwritten signature on a certification is not required; photocopies with preprinted certifications are admissible if they show the certification process was followed.	The court expressly reaffirmed Pingleton, holding that the certified copies in this case were properly admitted and that original signatures are not required.
State v. Turner, 51 Or. App. 113, 624 P.2d 1089 (1981)	Held that photocopies of certified documents without original signatures did not comply with certification requirements under ORS 43.470(1).	The court distinguished Turner from Pingleton but ultimately overruled Turner to resolve confusion regarding the signature requirement.
State v. McDonald, 51 Or. App. 473, 626 P.2d 1 (1981)	Applied the reasoning of Turner to reverse a conviction because photocopied certifications without original signatures were insufficient.	The court overruled McDonald, reaffirming that original signatures are not required for certification under the statutes at issue.
State v. Echeverria, 51 Or. App. 513, 626 P.2d 897 (1981)	Referenced regarding the reliability and admission of certified documents.	Cited to support the principle that certification should focus on the process and reliability rather than formalistic requirements.

Court's Reasoning and Analysis

The court analyzed the statutory framework governing certification of documents as evidence, focusing on ORS 41.640(1), ORS 43.330, and ORS 43.470. The statutes allow certified copies or reproductions of official documents to be admitted as evidence if properly certified, with the purpose of certification being to ensure accuracy and obviate the need for live testimony from the custodian.

The court examined the nature of the documents admitted: a computer printout of the driving record with a preprinted certification and seal, and photocopies of suspension orders and envelopes with photocopied certifications. It noted that the certification process must have actually occurred, but the statutes do not explicitly require an original pen-and-ink signature.

Regarding the suspension notices and envelopes, the court found that the photocopied certifications on the same page as the substantive document sufficiently demonstrated that the documents were obtained from the Motor Vehicles Division and properly certified. The court emphasized that reproducing both the document and certification on one page does not undermine reliability.

For the computer printout, the court reasoned that the original printout itself is as reliable as possible, and a pen-and-ink signature would add nothing substantive because the data is generated by the computer. The preprinted certification language and seal sufficiently satisfied the statutory requirements.

Addressing conflicting precedents, the court clarified that the prior decision in State v. Pingleton was correctly decided and reaffirmed it explicitly, while overruling Turner and McDonald to eliminate confusion over the necessity of original signatures on certifications.

Holding and Implications

The Oregon Court of Appeals affirmed the trial court's decision.

The court held that original pen-and-ink signatures are not required on certifications of official documents, including computer printouts and photocopies, so long as the certification process contemplated by statute has occurred and the documents are reliable. This decision reaffirms the admissibility of certified copies without original signatures and resolves conflicting case law by overruling State v. Turner and State v. McDonald. The ruling directly affects the parties by upholding the conviction based on the admitted evidence but does not establish new precedent beyond clarifying the certification requirements.

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STATE OF OREGON, Respondent, v. DAVID PERRIE BARCKLEY, Appellant.

GILLETTE, P. J.

Affirmed.

GILLETTE, P. J.

Defendant was found guilty of Driving While Suspended. On appeal, he contends that the trial court erred in admitting as evidence certified copies of his driving record, two notices of suspension and two envelopes indicating undelivered certified mail. He admits that his position is contrary to State v. Pingelton, 31 Or. App. 241, 570 P.2d 666 (1977), but argues that Pingelton should be overruled. We affirm.

The disputed evidence objected to consists of copies of a one-page driving record, two suspension orders and two envelopes indicating those orders were sent but undelivered. The driving record is a computer printout. The certification paragraph at the bottom of the record was printed at the same time as the driving record. The signature of the administrator of Motor Vehicles Division (Division) and the seal of the Division are in different print, but both are preprinted on the computer paper.

It is not clear what documents defendant objects to. In his brief he discusses only the copy of his driving record. The state claims that his objection at trial was unclear and assumes that his objection was to the copies of the suspension orders. The state's argument is applicable to all the documents before us. We also find defendant's objection to be unclear, but choose in any event to discuss all three documents because of the need to settle the law in this area.

The two suspension orders, as well as the two envelopes, are copies reproduced on a copy machine. The same page contains copies of the document being certified, the certification, and the administrator's signature and seal. The documents, the order and the certification were obviously placed on the copier at the same time and reproduced on one page. We cannot tell if the signature of the certifying officer is a copy of an original or a so-called "floating certification," i.e., a copy of a copy.

The principal cases in this area conflict. See State v. Pingelton, 31 Or. App. 241, 570 P.2d 666 (1977), rev den 281 Or. 99 (1978), and State v. Turner, 51 Or. App. 113, 624 P.2d 1089 (1981). In Pingleton, we held that the actual handwritten signature of an officer is not required for certification. In that case, as in the present one, the documents and certification were placed together on a photocopy machine and reproduced as a single page. Noting that the purpose of the certification requirement is to insure that copies are accurate reproductions, we concluded that the procedure followed in Pingleton satisfied this purpose and held that the copies were properly admitted. Under Pingelton, the copies of the two suspension orders and the copies of the envelopes introduced in this case were properly admitted.

Turner involved various exhibits, all of which had been lost after trial; we relied on the trial court's description of them. The state sought to introduce a computer printout of defendant's driving record with an original certification. The defendant objected that it contained certain inadmissible entries. The state then offered a copy of the printout with the necessary deletions. Because the trial court had seen the printout and could tell that the copy was accurate, we held that the copy of the printout containing a copy of the certification and signature was properly received.

The state also offered as evidence in Turner photocopies of two suspension orders and copies of two envelopes indicating that the orders were mailed but undelivered to the defendant. Each of the four documents contained a photocopied certification, and none contained an original signature. Because they were merely photocopies of certified documents, we concluded that their certification did not comply with the requirements of ORS 43.470(1).

Turner was decided en banc. At least three members of this court believed that it was indistinguishable from Pingleton, and urged that we overrule the earlier decision. The majority, however, attempted to distinguish Pingelton, stating:

"* * * It may be argued that affirming admission of the documents produced as we assumed occurred in Pingelton, in effect, holds a photocopy of a certified copy is admissible. However, we did not reach the issue in Pingelton; we decided only that a proper certification does not require an actual signature. With that narrow holding in mind it is unnecessary to even review Pingelton, much less overrule it." 51 Or App at 117.

Perhaps the real distinction was that in Turner, we could not "discern how the photocopy of the document was made or by whom." 51 Or App at 116. In Pingelton, we could at least tell how the photocopy was made.

Assuming this distinction existed between Turner and Pingelton, it was lost in State v. McDonald, 51 Or. App. 473, 626 P.2d 1 (1981), rev den 291 Or. 151 (1981). In McDonald, the state introduced copies of a suspension order and a mailing certificate. The documents and certifications were all photocopies, and none contained original signatures. Citing Turner, we held that the documents were not properly certified and, therefore, we reversed. There is no discussion in McDonald as to how the copies were made.

In attempting to distinguish Pingelton, we seemed to suggest in Turner that a proper certification sometimes requires an original signature and sometimes does not. We did not attempt to identify in what circumstances each mode would be adequate. In McDonald, we interpreted Turner always to require original signatures. This roundabout road to a reversal of Pingleton is certain to create confusion. We must directly address the issue in light of all our decisions: is an original signature required to certify documents produced to establish the status of an accused's driving record and license? We hold that it is not.

ORS 41.640(1) provides, in pertinent part:

"(1) There shall be no evidence of the contents of a writing, other than the writing itself, except:

"* * * * *

"(d) When the original is a record or other document of which a certified copy, or of which a photostatic, miscrophotographic or photographic reproduction, is expressly made evidence by statute.

"* * * * *."

ORS 43.330 provides, in part:

"Other official documents may be proved as follows:

"* * * * *

"(5) Acts of a public corporation of this state or of a board or department, by a copy certified by the legal keeper, or by a printed copy published by the authority of the corporation or department.

"(6) Documents of any other class in this state or the United States by the original or by a copy certified by the legal keeper.

"* * * * *."

ORS 43.470 sets forth the requirements or form for certification:

"(1) Whenever a copy of a writing is certified to be used as evidence, the certificate shall state that a copy has been compared by the certifying officer with the original, and that it is a correct transcript of the whole or of a specified part.

"(2) Whenever a transcript of a public writing stored in machine language in a data processing device or computer is certified to be used as evidence, it shall be stated by the certifying officer that it is a correct transcript of specified data contained within the data processing device or computer.

"(3) The official seal, if there is any, of the certifying officer, shall also be affixed to the certificate or any other certificate, except when the certificate of a clerk of a court is used in the same court or before an officer thereof.

Under this statutory scheme, copies of official documents can be used as evidence of the contents of the document if they are properly certified. The purpose of certification is to insure the accuracy of the copy; because the copy is certified, there is no need to call the custodian to authenticate it. The statutes do not expressly require an original signature on a certification. The issue is whether one is needed to insure that the requirement and purpose of ORS 43.470(1) and (2) are met.

Our concern is whether the process that certification contemplates has actually occurred. If the nature of the certified document suggests that the process has occurred, we should not erect artifical barriers to its admission as reliable evidence. Cf., State v. Echeverria, 51 Or. App. 513, 626 P.2d 897, rev den 291 Or. 118 (1981).

We consider first the suspension notices and envelopes. Each certification is photocopied on the same piece of paper as the substantive document it purports to authenticate. Despite the photocopying, however, each certification fairly shows that someone obtained a document of a kind that only the Division would have, absent chicanery, brought that document together with a second document stating that the first one is just what it appears to be. Reproducing both on the same page does not detract from the clearly demonstrated fact that a specific, pertinent record has been sought and found.

The certification form itself contains these words, derived directly from the statute:

"* * *[T]he foregoing copy * * * has been compared by me with the original on file * * * and it is a correct transcript therefrom and of the whole thereof * * *."

The certification form contains a date subsequent both to that of the document it authenticates and to that of the traffic citation that gave rise to this proceeding. This set of circumstances permits only one fair inference: subsequent to and as a direct result of defendant's traffic citation, a search was made of the Division records for proof that defendant's license was suspended. That proof was found and a correct copy of it is in the exhibit before this court. Although there may be no proof that the person who found the record and caused it to be authenticated was the same person whose signature appears on the authentication, this problem would not be remedied by a pen-and-ink signature, since anyone at the Division could have signed the document; further, the law presumes the contrary. ORS 41.360(15).

ORS 41.360(15) provides:

"All presumptions other than conclusive presumptions are satisfactory, unless overcome, they are disputable presumptions, and may be controverted by other evidence, direct or indirect, but unless so overcome, the jury is bound to find according to the presumption. The following are of that kind:

"* * * * *
"(15) Official duty has been regularly performed."

The "certified" driving record presents a different problem. It is an original, but ORS 43.470(2), supra, nonetheless contemplates that such a document shall be certified: "* * *[I]t shall be stated by the certifying officer that [the document] is a correct transcript of specified data contained within the data process device or computer." The preprinted certification on the exhibit here is in that language. However, the "signature" of the certifying officer is also preprinted.

Should this exhibit be rejected? We think not. A pen-and-ink signature would add nothing here because, realistically, the computer has the final word: there is no comparison to perform. The document — an original computer printout — is as reliable as it can be. The certification contains the seal of the department and the appropriate identifying and certifying language. Nothing more is possible.

The documents in question here were completely reliable. To require something more — in this case, an original pen-and-ink signature — to make them admissible would be to pervert the certification statutes. State v. Pingleton, supra, was correctly decided and is hereby expressly reaffirmed. State v. Turner, supra, to the extent it is inconsistent with this opinion, is overruled. State v. McDonald, supra, is overruled.