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  • Executive instructions (Not a specific act/article title)
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Smart Summary

Factual and Procedural Background

The Supreme Court of India dealt with a batch of appeals arising from a common judgment of the Orissa High Court dated 7 February 2008 in Writ Petitions Nos. 426, 1233, 2878, 3424 and 5637 of 2006. The underlying dispute concerns the inter se seniority and consequential promotions between two cadres of the Orissa Police: Sub-Inspectors (General) [SIs (G)] and Sub-Inspectors (Steno) [SIs (St)].

The salient facts are:

  • Appointments to the two cadres began in the early 1970s. SIs (St) required an additional stenography qualification, received direct appointment, and were sent for police training only after five years of service; SIs (G) underwent training immediately upon selection.
  • Seniority lists were successively issued in 1979, 1992, 1997 and 1999. Most officers of both groups had, by the time of litigation, already risen to Inspector, Deputy Superintendent of Police, or Superintendent of Police and retired.
  • Disputes first reached the Orissa Administrative Tribunal (OAT) through OA 316/2000 (Parsuram Sahu), OA 23/2000 (Sudhir Chandra Ray) and OA 203/2001 (Sushanta Kumar Biswal). The Tribunal relied on departmental letters of 1987 and 1990 and directed recasting of the gradation list in favour of SIs (G).
  • SIs (St) challenged those OAT directions in the High Court. The High Court quashed the Tribunal’s mandate to reorder seniority purely on the basis of the training-completion date but nonetheless ordered reconsideration of promotions within six months.
  • Both sides appealed to the Supreme Court, resulting in the present judgment delivered by Dr. B.S. Chauhan, J., granting leave and disposing of all matters.

Legal Issues Presented

  1. Whether, in the absence of statutory rules governing seniority, departmental letters (dated 3-2-1987 and 14-2-1990) could be treated as binding executive instructions for fixing inter se seniority between SIs (G) and SIs (St).
  2. Whether the long-standing administrative practice that placed SIs (St) above SIs (G) in the gradation list could be disturbed decades later.
  3. Whether the OAT should have dismissed the challenges to seniority lists on the ground of delay and laches.
  4. The conceptual distinction between “eligibility for promotion” and “seniority,” and its impact on the impugned High Court directions.

Arguments of the Parties

Appellants (represented by Shri P.P. Rao, Senior Counsel)

  • The 1987 and 1990 letters were merely advisory opinions, not executive instructions; reliance upon them was legally untenable.
  • In the absence of statutory rules, the general principle of continuous length of service from initial appointment should prevail, maintaining SIs (St) as seniors.
  • The long-accepted practice had governed multiple promotions over decades; disturbing it now would cause serious prejudice.
  • The High Court overlooked the distinction between eligibility criteria and seniority and failed to note the extreme delay with which the OAT applications were filed.

SIs (Steno) Side (represented by Shri L.N. Rao, Senior Counsel)

  • Rule 650 of the Orissa Police Manual mandates ten years’ continuous service after passing the training course for promotion to Inspector, supporting the High Court’s approach.
  • SIs (St) perform fundamentally different secretarial duties until they become SIs (G); their earlier service should count only for qualifying experience, not seniority.
  • Therefore, reconsideration of promotions based on proper eligibility was justified.

State of Orissa (represented by Shri Radhey Shyam Jena)

  • Conceded that no formal rules governing inter se seniority exist.
  • Accepted that earlier the State treated SIs (St) as seniors but later abandoned that practice on departmental advice.
  • Emphasised that the lower fora had mistakenly treated mere opinions as binding instructions, warranting proper judicial scrutiny.

Table of Precedents Cited

Precedent Rule or Principle Cited For Application by the Court
K.P. Varghese v. ITO (1981) 4 SCC 173 Doctrine of contemporanea expositio Illustrates that administrative interpretation guides statutory construction unless language is plain.
CCE v. Parle Exports (P) Ltd. (1989) 1 SCC 345 Words to be understood in ordinary parlance Cited to reinforce correct interpretative approach.
Indian Metals and Ferro Alloys Ltd. v. CCE 1991 Supp (1) SCC 125 Value of administrative construction Supports reliance on long-standing departmental practice.
N. Suresh Nathan v. Union of India 1992 Supp (1) SCC 584 Preference for construction consonant with departmental practice Used to show that settled practice carries weight.
M.B. Joshi v. Satish Kumar Pandey 1993 Supp (2) SCC 419 Same as above Reinforces significance of established practice.
Desh Bandhu Gupta & Co. v. Delhi Stock Exchange (1979) 4 SCC 565 Contemporanea expositio; weight of executive construction Emphasises persuasive value of administrative interpretation.
State of T.N. v. Mahi Traders (1989) 1 SCC 724 Same principle Supports persuasive weight unless clearly wrong.
Punjab Traders v. State of Punjab (1991) 1 SCC 86 Doubts on applying the doctrine to modern statutes Shows limitations of the doctrine.
Oswal Agro Mills Ltd. v. CCE 1993 Supp (3) SCC 716 Same limitation Indicates cautious application of the doctrine.
Sant Ram Sharma v. State of Rajasthan AIR 1967 SC 1910 Executive instructions may fill gaps but cannot amend rules Used to declare departmental opinions insufficient to alter seniority.
Union of India v. H.R. Patankar 1984 Supp SCC 359 Reiterates the above proposition Supports rejection of reliance on mere opinions.
R. Prabha Devi v. Govt. of India (1988) 2 SCC 233 Difference between eligibility and seniority Forms the basis for distinguishing the two concepts.
Ramchandra Shankar Deodhar v. State of Maharashtra (1974) 1 SCC 317 Delay and laches in challenging seniority Core authority for dismissing belated claims.
Tilokchand Motichand v. H.B. Munshi (1969) 1 SCC 110 Rights accrue to others during delay Cited to underline prejudice caused by late challenges.
Rabindranath Bose v. Union of India (1970) 1 SCC 84 Unfairness in reopening old seniority disputes Reinforces need for prompt action.
State of M.P. v. Bhailal Bhai AIR 1964 SC 1006 Limitation period as guide for writ delay Adopted while assessing reasonableness of delay.
R.S. Makashi v. I.M. Menon (1982) 1 SCC 379 Inordinate delay fatal to seniority challenges Cited extensively to dismiss late claims.
K.R. Mudgal v. R.P. Singh (1986) 4 SCC 531 Seniority lists unchallenged for 3-4 years shouldn’t be disturbed Supreme Court applies this time benchmark.
Malcom Lawrence Cecil D’Souza v. Union of India (1976) 1 SCC 599 Need for certainty and security in service Supports maintaining settled seniority.
B.S. Bajwa v. State of Punjab (1998) 2 SCC 523 Inordinate delay bars relief Relied upon to refuse interference after decades.
Dayaram A. Gursahani v. State of Maharashtra (1984) 3 SCC 36 8-9 years’ delay fatal to seniority claim Applied to dismiss OAT orders.
P.S. Sadasivaswamy v. State of Tamil Nadu (1975) 1 SCC 152 Stale claims not entertainable; suggested 6-12 months window Adopted as benchmark for promptness.
Sudama Devi v. Commr. (1983) 2 SCC 1 Courts discourage agitation of stale claims Forms part of cumulative reasoning on delay.
State of U.P. v. Raj Bahadur Singh (1998) 8 SCC 685 Same principle Cited in broader discussion on laches.
Northern Indian Glass Industries v. Jaswant Singh (2003) 1 SCC 335 Laches as ground to refuse relief Reinforces dismissal of late petitions.
Dinkar Anna Patil v. State of Maharashtra (1999) 1 SCC 354 Delay normally fatal; exception only with justification Guides evaluation of belated OAs.
K.A. Abdul Majeed v. State of Kerala (2001) 6 SCC 292 Seniority can’t be assailed after seven years Supports rejection of 2001 OA against 1997 list.
Aflatoon v. Lt. Governor of Delhi (1975) 4 SCC 285 Fence-sitters barred from relief Invoked to deny stale challenges.
State of Mysore v. V.K. Kangan (1976) 2 SCC 895 Same principle Part of cumulative authorities on laches.
Municipal Council, Ahmednagar v. Shah Hyder Beig (2000) 2 SCC 48 Stale claims in public law jurisdiction Further supports dismissal for delay.
Inder Jit Gupta v. Union of India (2001) 6 SCC 637 Delay bars relief Cited in general discussion.
Shiv Dass v. Union of India (2007) 9 SCC 274 Principle against unsettling settled matters Forms part of delay jurisprudence.
A.P. SRTC v. N. Satyanarayana (2008) 1 SCC 210 Same Supports overall reasoning.
CIDCO v. Dosu Aardeshir Bhiwandiwala (2009) 1 SCC 168 Doctrine of laches Reinforces finality.

Court's Reasoning and Analysis

The Court proceeded in two broad stages:

  1. Existence (or absence) of governing rules. It found that no statutory rule or valid executive instruction governed the inter se seniority of SIs (G) and SIs (St). Departmental letters of 1987 and 1990 were merely opinions and lacked the force of law (relying on Sant Ram Sharma and Union of India v. H.R. Patankar). Consequently, the Tribunal erred in treating them as binding.
  2. Effect of delay and laches. Drawing on an extensive line of precedents (e.g., K.R. Mudgal, Ramchandra Shankar Deodhar, P.S. Sadasivaswamy), the Court underscored that seniority lists unchallenged for 3-4 years attain finality. The original applications before the Tribunal were filed decades after the first seniority list (1979) and even several years after the 1997 and 1999 lists. Such inordinate delay, absent satisfactory explanation, required dismissal at the threshold. The Court characterised the Tribunal’s initial decision in Parsuram Sahu as a judgment in personam that could not operate as a general precedent.

Applying these principles, the Supreme Court held that:

  • The High Court had rightly quashed the Tribunal’s mandate to reorder seniority based solely on training-completion dates; that unchallenged portion stood final.
  • However, the High Court had erred in directing fresh consideration of promotions without squarely addressing delay and the legal distinction between eligibility and seniority.
  • The specific original applications of Sudhir Chandra Ray and similarly situated officers were liable to dismissal solely on the ground of delay.

Holding and Implications

DISPOSED OF — The batch of appeals was partly allowed and partly dismissed:

  • In appeals arising out of W.P. Nos. 1233, 2878, 3424 and 5637 of 2006, the remaining portion of the High Court’s direction (para 9) was set aside; the earlier quashing of the Tribunal’s seniority-recast direction stands.
  • In the appeal from W.P. No. 426 of 2006 (linked to OA 203/2001), only the last part of the High Court’s order concerning retrospective promotions was set aside; the High Court was requested to reconsider that limited question, factoring in the law on delay.
  • No order as to costs.

Implications are primarily confined to the parties: existing seniority lists remain undisturbed, and belated challenges have been definitively curtailed. The judgment reinforces, without creating new doctrine, the established principle that seniority disputes must be raised promptly and that mere departmental opinions cannot override the absence of statutory rules.

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    Shiba Shankar Mohapatra And Others v. State Of Orissa And Others

    Dr. B.S Chauhan, J.— Leave granted in all the matters.

    2. These appeals have been preferred against the judgment and order dated 7-2-2008 passed in Writ Petitions Nos. 426, 1233, 2878, 3424 and 5637 of 2006 by the High Court of Orissa at Cuttack by which the High Court has partly allowed all the writ petitions quashing certain directions issued by the Orissa Administrative Tribunal (hereinafter called “the Tribunal”), however, directed to reconsider the case of promotion of the Sub-Inspectors (General) [hereinafter called “SIs (G)”] to the post of Inspectors, in case it is found that SIs (G) had been placed below the Sub-Inspectors (Steno) [hereinafter called SIs (St)], they should be granted promotion from the date their counterparts in the other wing had been promoted, in case, they fulfilled minimum eligibility criteria for promotion at the time of consideration of their respective juniors. Such an exercise was directed to be completed within a period of six months. However, the writ petitions have been allowed to the extent that the direction issued by the Tribunal to prepare the gradation list of SIs (St) and SIs (G) in accordance with the dates of passing out of the Sub-Inspector training course, has been quashed.

    3. The facts and circumstances giving rise to these appeals are that most of the appellant respondent officers involved in all these five appeals, had been appointed from 1972-1973 onwards as SIs (G) and SIs (St). The eligibility for appointment had been different for both the wings. An additional qualification of stenography was required for the post of SI (St). After selection, candidates who were appointed as SIs (St) were given direct appointment and after five years thereof, they were sent for training and after successful completion of training, they could become SIs (G) and could be considered for further promotion as Inspectors. So far as the SIs (G) were concerned, after their selection they were sent for training in Police Training College and after completion thereof, they were appointed on probation for two years. Most of the officers belonging to both groups had been promoted as Inspectors, Deputy Superintendent of Police and Superintendent of Police and by now have retired after attaining the age of superannuation. There are claims and counterclaims regarding issuance of their inter se seniority lists in 1979, and in the year 1992. However, it remains undisputed that after considering the objections received by the Department, a final inter se seniority list was issued in 1997 and again in 1999.

    4. One SI (G) Parsuram Sahu, appointed in 1968 filed representation before the State Government to fix his seniority over and above two officers belonging to the group of SIs (St) and as no order was passed he approached the Tribunal by filing OA No. 316 of 2000, Parsuram Sahu v. Govt. of Orissa with a prayer for direction to recast the gradation list published in June 1997 and to place him over and above Respondents 4 and 5 therein. The said application was allowed by the Tribunal vide judgment and order dated 27-4-2005 (Annexure P-4) with a direction to consider the representation of Shri Parsuram Sahu keeping in mind the letter issued by the Home Department dated 3-2-1987 according to which, the seniority of SIs (St) would be determined after their entry into general wing after passing the training course.

    5. The other OA No. 23 of 2000, Sudhir Chandra Ray v. State of Orissa was decided vide judgment and order dated 8-12-2005 placing reliance upon the judgment in Parsuram Sahu case and similar direction was issued. Same remained the fate of OA No. 203 of 2001, Sushanta Kumar Biswal v. State of Orissa filed by officers appointed in 1993 as SIs (G) as the said application was also disposed of by the Tribunal relying upon its earlier judgments in Parsuram Sahu and Sudhir Chandra Ray cases. Being aggrieved, Writ Petition No. 624 of 2006 was filed by SIs (St) in the High Court challenging the judgment and order in OA No. 203 of 2001, and four other writ petitions against the judgment and order in OA No. 23 of 2000. All the said petitions have been disposed of by the High Court by a common judgment and order impugned herein. Hence, these appeals.

    6. Shri P.P Rao, learned Senior Counsel appearing for the appellants has submitted that there could be no justification for the Tribunal/High Court to place reliance upon the letters, one written by the Home Department dated 3-2-1987 and the other by the Ministry of Law dated 14-2-1990 as the said letters were merely an opinion of the Departments and could not be treated as being executive instructions. In fact, no executive instruction had ever been issued taking into consideration the said letters. In absence of any statutory rules for determining their inter se seniority, the general principle of determination of seniority i.e to reckon the period from the initial appointment i.e continuous period/length of service should have been taken into consideration. The long-standing practice followed by the State authorities that SIs (St) would rank senior to SIs (G) could not be disturbed at such a belated stage, as it had been given effect to all throughout this period. More so, as the first part of the order passed by the Tribunal, namely, to prepare the gradation list of SIs (St) and SIs (G) in accordance with the dates of passing the course from the training college, has been set aside by the High Court and has not been challenged by anybody, has attained finality and therefore, the direction given against the present appellants regarding the eligibility qua the seniority is liable to be quashed. The High Court erred in not taking note of distinction between eligibility for promotion and seniority. More so, the two original applications have been decided by the Tribunal merely by placing reliance upon its earlier judgment in Parsuram Sahu which could not have been entertained at such a belated stage. Hence, the appeals deserve to be allowed.

    7. On the contrary, Shri L.N Rao, learned Senior Counsel appearing for the SIs (St) has submitted that the High Court has issued direction only to give effect to the statutory rules, particularly, Rule 650 of the Orissa Police Manual Rules (hereinafter called “the Rules”) which provides that eligibility of Sub-Inspectors for promotion to the rank of Inspectors have to be determined as per Rule 650(a)(ii) which provides for minimum ten years' continuous service after passing of the training course. SIs (St) are appointed in terms of Rule 683 read with Annexure 42 to the Rules. Nature of job of SIs (St) is entirely different from the duties of SIs (G). The SIs (St) basically perform Secretarial duties; SIs (St) are required to go through the training course and then appointed on probation as SIs (G). Rules also require confirmation as SIs (G). Thus, it cannot be termed as in continuation of their previous appointment as SIs (St). Period of service rendered as SI (St) can be treated only as a qualifying service and cannot be counted for the purpose of seniority. Therefore, no fault can be found with the impugned judgment. The appeals are liable to be dismissed.

    8. Shri Radhey Shyam Jena, learned counsel appearing for the State has fairly conceded that the rules for determining the inter se seniority have not yet been framed. Earlier SIs (St) had been treated senior to SIs (G) for a long period but after receiving the opinion from the Ministry of Law, such a practice has been abandoned. What the Tribunal and the High Court have taken into consideration were merely opinions of the government departments and not the executive instructions. The cases require to be decided in correct perspective.

    9. We have considered the rival submissions canvassed on behalf of the parties and perused the record. The basic judgment involved herein is in the case of Parsuram Sahu by the Tribunal and it may be pertinent to mention here that the said judgment had not been challenged by any person either before the High Court or before this Court and thus attained finality. Therefore, it becomes necessary for this Court to examine the correctness of that judgment and effect thereof, as the other judgments have been delivered by the Tribunal merely by placing reliance upon it. The admitted facts involved therein reveal that one Pursuram Sahu SI (G) joined the police services in 1968. He was promoted to the rank of Inspector in 1986 and to the rank of DSP in 1998. In his OA before the Tribunal, he impleaded only two private persons, namely, Shri Bijaya Brata Kundu and Shri Paresh Ch. Mohanty who had been working as Superintendents of Police in the year 2000. The said private respondents had been appointed as SIs (St) on 25-1-1966 and 23-2-1966 respectively. The said respondents did not enter appearance nor contested the case. Therefore, questions do arise as to whether in absence of any statutory rule for determining their seniority as SIs, the Tribunal could disturb the uninterrupted practice in the State to place SI (St) above SI (G) while preparing their inter se seniority and whether the application could be entertained by the Tribunal at such a belated stage, particularly, when promotions of the respondents therein to the posts of Inspector, DSP or Superintendent of Police had never been challenged.

    10. The question of application of the doctrine of contemporanea expositio has been considered by this Court taking into account the factual matrix of the case. In K.P Varghese v. ITO (1981) 4 SCC 173, AIR 1981 SC 1922 this Court applied the rule of contemporanea expositio as the Court found it a well-established rule of interpretation of a statute by reference to the exposition it has received from contemporary authority. However, the Court added the words of caution that such a rule must give way where the language of the statute is plain and unambiguous.

    11. Similarly, in CCE v. Parle Exports (P) Ltd. (1989) 1 SCC 345 this Court observed that the words used in the provision should be understood in the same way in which they have been understood in ordinary parlance in the area in which the law is in force or by the people who ordinarily deal with them. In Indian Metals and Ferro Alloys Ltd. v. CCE 1991 Supp (1) SCC 125 the Court has applied the same rule of interpretation by holding that contemporanea expositio by the administrative authority is a very useful and relevant guide to the interpretation of the expression used in a statutory instrument.

    12. In N. Suresh Nathan v. Union of India 1992 Supp (1) SCC 584 and M.B Joshi v. Satish Kumar Pandey 1993 Supp (2) SCC 419, (1993) 24 ATC 688 this Court observed that construction in consonance with long-standing practice prevailing in the department concerned is to be preferred.

    13. In Desh Bandhu Gupta & Co. v. Delhi Stock Exchange Assn. Ltd. (1979) 4 SCC 565, AIR 1979 SC 1049 and State of T.N v. Mahi Traders (1989) 1 SCC 724 this Court observed that the principle of contemporanea expositio i.e interpreting a document by reference to the exposition it has received from the competent authority can be invoked though the same will not always be decisive of the question of construction. The administrative construction i.e the contemporaneous construction placed by administrative or executive officers responsible for execution of the Act/Rules, etc. generally should be clearly wrong before it is overturned. Such a construction commonly referred to as practical construction although not controlling, is nevertheless entitled to considerable weight and is highly persuasive. However, it may be disregarded for cogent reasons. The executive interpretation placed by those who are charged with executing the statute, though not binding, is nevertheless entitled to considerable weight as highly persuasive. However, the application of the doctrine in respect of modern statutes has been doubted by this Court (vide Punjab Traders v. State of Punjab (1991) 1 SCC 86 and Oswal Agro Mills Ltd. v. CCE 1993 Supp (3) SCC 716, AIR 1993 SC 2288).

    14. In view of the above, one may reach to the conclusion that administrative interpretation may provide the guidelines for interpreting the Rule or executive instruction and may be accepted unless it is found in violation of the Rules itself. The Court may not be bound to accept the mistaken construction of the statutes by those who had been dealing with the working of the statute.

    15. In the instant appeals, this fact has been mentioned at several places by the present appellants but has not been considered either by the Tribunal or by the High Court. Shri Jena, learned counsel for the State has denied the facts submitting that after receiving the opinion of the Law Ministry as well as of the Home Ministry, the practice was changed. In absence of any finding of fact recorded by either of the courts below, it is not safe to give due weightage to this doctrine in the facts and circumstances of the case. More so, the judgment of the Tribunal treating opinion of the Law Ministry and the Home Department as statutory rules/executive instructions is not worth acceptance.

    16. In Sant Ram Sharma v. State of Rajasthan AIR 1967 SC 1910 a Constitution Bench of this Court has held that statutory rules cannot be amended by executive instructions but “if the rules are silent” on any particular point, the Government can fill up the gaps by issuing executive instructions, in conformity with the existing rules. Similar view has been reiterated in Union of India v. H.R Patankar 1984 Supp SCC 359. However, mere opinion given by various departments of the Government cannot be termed as executive instructions.

    17. One must not lose sight that seniority and eligibility for promotion are two different concepts altogether. Explaining the difference between the two, this Court in R. Prabha Devi v. Govt. of India (1988) 2 SCC 233, (1988) 7 ATC 63 held as under:

    “15. The rule-making authority is competent to frame rules laying down eligibility condition for promotion to a higher post. When such an eligibility condition has been laid down by service rules, it cannot be said that a direct recruit who is senior to the promotees is not required to comply with the eligibility condition and he is entitled to be considered for promotion to the higher post merely on the basis of his seniority. … When qualifications for appointment to a post in a particular cadre are prescribed, the same have to be satisfied before a person can be considered for appointment. Seniority in a particular cadre does not entitle a public servant for promotion to a higher post unless he fulfils the eligibility condition prescribed by the relevant rules. A person must be eligible for promotion having regard to the qualifications prescribed for the post before he can be considered for promotion. Seniority will be relevant only amongst persons eligible. Seniority cannot be substituted for eligibility nor it can override it in the matter of promotion to the next higher post. …
    When certain length of service in a particular cadre can validly be prescribed and is so prescribed, unless a person possesses that qualification, he cannot be considered eligible for appointment. There is no law which lays down that a senior in service would automatically be eligible for promotion. Seniority by itself does not outweigh experience.”

    Thus, in view of the above we are of the opinion that in absence of any statutory rules, the executive instructions for fixing the inter se seniority of two wings of the Sub-Inspectors could have been issued by the State Government. Admittedly, no such executive instruction has ever been issued. The letters issued by the government departments, being merely opinion of the departments could not be conferred status of the executive instructions.

    18. The question of entertaining the petition disputing the long-standing seniority filed at a belated stage is no more res integra. A Constitution Bench of this Court, in Ramchandra Shankar Deodhar v. State of Maharashtra (1974) 1 SCC 317 considered the effect of delay in challenging the promotion and seniority list and held that any claim for seniority at a belated stage should be rejected inasmuch as it seeks to disturb the vested rights of other persons regarding seniority, rank and promotion which have accrued to them during the intervening period. A party should approach the court just after accrual of the cause of complaint. While deciding the said case, this Court placed reliance upon its earlier judgments, particularly in Tilokchand Motichand v. H.B Munshi (1969) 1 SCC 110, wherein it has been observed that the principle on which the court proceeds in refusing relief to the petitioner on the ground of laches or delay, is that the rights, which have accrued to others by reason of delay in filing the writ petition should not be allowed to be disturbed unless there is a reasonable explanation for delay. The Court further observed as under: (Tilokchand case (1969) 1 SCC 110)

    “7. … The party claiming fundamental rights must move the Court before other rights come into existence. The action of courts cannot harm innocent parties if their rights emerge by reason of delay on the part of the person moving the Court.”

    19. This Court in Ramchandra Shankar Deodhar case (1974) 1 SCC 317 also placed reliance upon its earlier judgment of the Constitution Bench in Rabindranath Bose v. Union of India (1970) 1 SCC 84, wherein it has been observed as under: (Rabindranath Bose case (1970) 1 SCC 84)

    “33. … It would be unjust to deprive the respondents of the rights which have accrued to them. Each person ought to be entitled to sit back and consider that his appointment and promotion effected a long time ago would not be set aside after the lapse of a number of years.”

    20. In R.S Makashi v. I.M Menon (1982) 1 SCC 379 this Court considered all aspects of limitation, delay and laches in filing the writ petition in respect of inter se seniority of the employees. The Court referred to its earlier judgment in State of M.P v. Bhailal Bhai AIR 1964 SC 1006, wherein it has been observed that the maximum period fixed by the legislature as the time within which the relief by a suit in a civil court must be brought, may ordinarily be taken to be a reasonable standard by which delay in seeking the remedy under Article 226 of the Constitution can be measured. The Court observed as under: (R.S Makashi case (1982) 1 SCC 379)

    “28. … ‘33. … we must administer justice in accordance with law and principles of equity, justice and good conscience. It would be unjust to deprive the respondents of the rights which have accrued to them. Each person ought to be entitled to sit back and consider that his appointment and promotion effected a long time ago would not be set aside after the lapse of a number of years. …’
    30. … The petitioners have not furnished any valid explanation whatever for the inordinate delay on their part in approaching the court with the challenge against the seniority principles laid down in the Government Resolution of 1968. … We would accordingly hold that the challenge raised by the petitioners against the seniority principles laid down in the Government Resolution of 22-3-1968 ought to have been rejected by the High Court on the ground of delay and laches and the writ petition insofar as it related to the prayer for quashing the said Government Resolution should have been dismissed.”

    21. The issue of challenging the seniority list, which continued to be in existence for a long time, was again considered by this Court in K.R Mudgal v. R.P Singh (1986) 4 SCC 531, AIR 1986 SC 2086. The Court held as under:( & 536, paras 2 & 7)

    “2. … A government servant who is appointed to any post ordinarily should at least after a period of 3 or 4 years of his appointment be allowed to attend to the duties attached to his post peacefully and without any sense of insecurity. …
    7. … Satisfactory service conditions postulate that there should be no sense of uncertainty amongst the government servants created by writ petitions filed after several years as in this case. It is essential that anyone who feels aggrieved by the seniority assigned to him should approach the court as early as possible as otherwise in addition to the creation of a sense of insecurity in the minds of the government servants there would also be administrative complications and difficulties. … In these circumstances we consider that the High Court was wrong in rejecting the preliminary objection raised on behalf of the respondents to the writ petition on the ground of laches.”
    (emphasis added)

    22. While deciding K.R Mudgal case (1986) 4 SCC 531, AIR 1986 SC 2086, this Court placed reliance upon its earlier judgment in Malcom Lawrence Cecil D'Souza v. Union of India (1976) 1 SCC 599, AIR 1975 SC 1269, wherein it had been observed as under: (Cecil D'Souza case (1976) 1 SCC 599, AIR 1975 SC 1269)

    “9. Although security of service cannot be used as a shield against administrative action for lapses of a public servant, by and large one of the essential requirements of contentment and efficiency in public services is a feeling of security. It is difficult no doubt to guarantee such security in all its varied aspects, it should at least be possible to ensure that matters like one's position in the seniority list after having been settled for once should not be liable to be reopened after lapse of many years at the instance of a party who has during the intervening period chosen to keep quiet. Raking up old matters like seniority after a long time is likely to result in administrative complications and difficulties. It would, therefore, appear to be in the interest of smoothness and efficiency of service that such matters should be given a quietus after lapse of some time.”
    (emphasis added)

    23. In B.S Bajwa v. State of Punjab (1998) 2 SCC 523 this Court while deciding the similar issue reiterated the same view, observing as under:

    “7. … It is well settled that in service matters the question of seniority should not be reopened in such situations after the lapse of a reasonable period because that results in disturbing the settled position which is not justifiable. There was inordinate delay in the present case for making such a grievance. This alone was sufficient to decline interference under Article 226 and to reject the writ petition.”
    (emphasis added)

    24. In Dayaram A. Gursahani v. State of Maharashtra (1984) 3 SCC 36, while reiterating the similar view this Court held that in absence of satisfactory explanation for inordinate delay of 8-9 years in questioning under Article 226 of the Constitution, the validity of the seniority and promotion assigned to other employee could not be entertained.

    25. In P.S Sadasivaswamy v. State of T.N (1975) 1 SCC 152 this Court considered the case where the petition was filed after a lapse of fourteen years challenging the promotion. However, this Court held that the aggrieved person must approach the Court expeditiously for relief and it is not permissible to put forward stale claim. The Court observed as under:

    “2. … A person aggrieved by an order promoting a junior over his head should approach the Court at least within six months or at the most a year of such promotion.”

    The Court further observed that it was not that there was any period of limitation for the courts to exercise their powers under Article 226 nor was it that there could never be a case where the courts cannot interfere in a matter after certain length of time. It would be a sound and wise exercise of jurisdiction for the courts to refuse to exercise their extraordinary powers under Article 226 in the case of persons who do not approach it expeditiously for relief and who stand by and allow things to happen and then approach the court to put forward stale claim and try to unsettle settled matters.

    26. A similar view has been reiterated by this Court in Sudama Devi v. Commr. (1983) 2 SCC 1; State of U.P v. Raj Bahadur Singh (1998) 8 SCC 685 and Northern Indian Glass Industries v. Jaswant Singh (2003) 1 SCC 335.

    27. In Dinkar Anna Patil v. State of Maharashtra (1999) 1 SCC 354 this Court held that delay and laches in challenging the seniority is always fatal, but in case the party satisfies the Court regarding delay, the case may be considered.

    28. In K.A Abdul Majeed v. State of Kerala (2001) 6 SCC 292 this Court held that seniority assigned to any employee could not be challenged after a lapse of seven years on the ground that his initial appointment had been irregular, though even on merit it was found that seniority of the petitioner therein had correctly been fixed.

    29. It is settled law that fence-sitters cannot be allowed to raise the dispute or challenge the validity of the order after its conclusion. No party can claim the relief as a matter of right as one of the grounds for refusing relief is that the person approaching the court is guilty of delay and the laches. The court exercising public law jurisdiction does not encourage agitation of stale claims where the right of third parties crystallises in the interregnum. (Vide Aflatoon v. Lt. Governor of Delhi (1975) 4 SCC 285, AIR 1974 SC 2077; State of Mysore v. V.K Kangan (1976) 2 SCC 895, AIR 1975 SC 2190; Municipal Council, Ahmednagar v. Shah Hyder Beig (2000) 2 SCC 48; Inder Jit Gupta v. Union of India (2001) 6 SCC 637; Shiv Dass v. Union of India (2007) 9 SCC 274; A.P SRTC v. N. Satyanarayana (2008) 1 SCC 210 and City and Industrial Development Corpn. v. Dosu Aardeshir Bhiwandiwala (2009) 1 SCC 168).

    30. Thus, in view of the above, the settled legal proposition that emerges is that once the seniority had been fixed and it remains in existence for a reasonable period, any challenge to the same should not be entertained. In K.R Mudgal, this Court has laid down, in crystal clear words that a seniority list which remains in existence for 3 to 4 years unchallenged, should not be disturbed. Thus, 3-4 years is a reasonable period for challenging the seniority and in case someone agitates the issue of seniority beyond this period, he has to explain the delay and laches in approaching the adjudicatory forum, by furnishing satisfactory explanation.

    31. The Tribunal ought to have dismissed the case of Parsuram Sahu only on the ground of delay and the laches, as the applicant approached the Tribunal at the verge of his retirement and after getting two promotions while the other parties have got three promotions. In the said case, the private respondents have not considered it proper to contest the case because both of them were likely to superannuate just thereafter on attaining the age of retirement. Undoubtedly, the said judgment and order has not been challenged by anybody and it attained finality but that remained the judgment in personam. More so, there is nothing on record to show as to whether the said applicant Parsuram Sahu could ever get any relief from the State Government.

    32. The OA filed by Shri Sudhir Chandra Ray, had similar facts as in Parsuram Sahu case. While deciding the said application the Tribunal itself had taken note of the facts that promotions had been made 8-9 years ago prior to issuance of the combined gradation list in 1999. It is evident from the impugned judgment that Shri Sudhir Chandra Ray joined as SI (G) on 4-1-1973. He was promoted to the rank of Inspector with effect from 12-3-1991. We are of the considered opinion that the said application ought to have been rejected by the Tribunal only on the ground of delay and laches. The High Court has also not dealt with this issue, however, it goes to the root of the cause. Such an inordinate delay cannot be ignored particularly when the issue of delay has been pressed in service before this Court.

    33. The appellants have specifically pleaded that a seniority list was issued in 1979. Subsequently, another seniority list was issued in 1992. A tentative seniority list was circulated in 1996, and after considering the objections by the State authorities, a final seniority list was issued in June 1997. Again the seniority list was circulated in 1999. Though there had been dispute regarding issuance of the said seniority lists, however, the High Court in its judgment has taken note of the seniority list of 1979. Circulation of gradation list in June 1997 cannot be disputed/doubted for the simple reason that in Parsuram Sahu case only this gradation list was under challenge. The applicants in OA No. 203 of 2001 claimed to have been appointed in 1993. Their names should have definitely been included in the final gradation list circulated in June 1997. However, there is no explanation by them as to how it could not be challenged before the Tribunal and under what circumstances the gradation list issued in 1999 was challenged in 2001. At the cost of repetition, it is stated that, if the seniority list is to be challenged within 3-4 years of its issuance, we fail to understand as to why even OA No. 203 of 2001 could not be dismissed on the ground of delay and laches, without entering into the merits of the case.

    34. The issue before the High Court was regarding the principle of seniority for preparation of a combined gradation list of SIs (St) and SIs (G). However, the High Court failed to decide the said issue rather directed preparation of a combined list in conformity with eligibility criterion.

    35. The other original application filed in Sudhir Chandra Ray case was liable to be dismissed only on the ground of delay and laches and we dismiss the same. The High Court has set aside the direction issued by the Tribunal directing the State authorities to prepare the gradation list of SI (St) and SI (G) in accordance with the dates of passing out of the Sub-Inspector training course. This part of the order has not been challenged by anybody and thus, this part of the order has attained finality, therefore, the said part of the order does not require any interference in either of these appeals. So far as the appeals arising out of Writ Petitions Nos. 1233, 2878, 3424 and 5637 of 2006 are concerned, stand allowed to that extent and the remaining part of the direction contained in para 9 of the judgment stands set aside.

    36. So far as the appeal arising out of Writ Petition No. 426 of 2006 which has arisen from the judgment and order of the Tribunal in OA No. 203 of 2001 is concerned, the relevant facts thereof have not been taken into consideration either by the Tribunal or by the High Court and the matter has been decided making reference to the facts of other connected cases. Thus, in view of the above, we set aside the judgment and order of the High Court in Writ Petition No. 426 of 2006 only to the extent of the last part of the order, namely, “if it is found that promotion of a Sub-Inspector was not considered before consideration of Sub-Inspector placed below him in the seniority list, his promotion shall be considered with effect from the date of promotion of his junior in case he had fulfilled minimum eligibility criteria for promotion at the time of consideration of his junior”. The first part of the order contained in para 9 as already explained hereinabove has attained finality, thus, does not require any interference. The High Court is requested to decide the case to that extent only taking into consideration the law as explained hereinabove including the issue of delay and the facts involved in that case expeditiously.

    37. The appeals stand disposed of accordingly. No costs.

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