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Smart Summary

Factual and Procedural Background

The Uttar Pradesh Palika (Centralised) Service Rules, 1966 (“the Rules”) require that the post of Sahayak Nagar Adhikari be filled 50% by direct recruitment and 50% by promotion. Between 1966 and 1976, however, the State Government made only ad hoc promotional appointments, allegedly favouring relatives and favourites of influential persons. In 1976 the Public Service Commission (“PSC”) selected 14 direct recruits, but the Government appointed only four of them in 1979. The remaining selectees obtained a writ of mandamus from the Allahabad High Court and were eventually appointed, displacing some ad hoc promotees.

Instead of reverting surplus ad hoc appointees, the Government promoted them further on an ad hoc basis to the higher post of Up Nagar Adhikari. Direct recruits challenged those promotions in Writ Petition No. 2808 of 1980; the High Court quashed the ad hoc promotions and directed preparation of a proper seniority list. Special leave petitions against that order were dismissed by the Supreme Court.

Subsequently, the Government:

  • Issued multiple executive orders (23-5-1984, 20-11-1984) altering eligibility for promotion and selection grade;
  • Inserted Rule 21-A (30-8-1984) to regularise ad hoc employees prospectively;
  • Regularised the respondents and other ad hoc appointees on 17-5-1985;
  • Granted these employees selection grade on 13-10-1993 while denying the same to senior direct recruits (the appellants).

The appellants challenged the 13-10-1993 order in Writ Petition No. 39776 of 1993. The High Court disposed of the petition on the ground that a subsequent seniority list (31-12-1994) already placed the appellants above the respondents, advising them to seek administrative relief for selection grade. Dissatisfied, the appellants appealed to the Supreme Court.

Legal Issues Presented

  1. Whether the State Government could legally accord seniority and selection-grade benefits to ad hoc promotees whose services were regularised only on 17-5-1985, thereby treating them as seniors to earlier direct recruits.
  2. Whether the Government’s order dated 23-3-1993, issued under Rule 40(2), validly conferred permanent status (two years post-joining) on ad hoc employees contrary to the statutory Rules 9 and 21-A.
  3. Whether the Allahabad High Court erred in concluding that the dispute had become academic upon publication of the 1994 seniority list and in refusing to adjudicate the appellants’ challenge to the 13-10-1993 selection-grade order.

Arguments of the Parties

Appellants’ Arguments

  • The Government’s grant of selection grade to respondents violated Rules 9 and 21-A, which clearly restrict seniority of regularised ad hoc employees to the date of their regularisation (17-5-1985).
  • The 23-3-1993 order under Rule 40(2) was ultra vires because it retrospectively accorded permanence and seniority inconsistent with the statutory framework.
  • The High Court improperly dismissed their writ petition without examining the legality of the 13-10-1993 order, effectively forcing them to seek discretionary administrative relief from the very authority acting unlawfully.

Respondents’ Arguments

  • They relied on the Government’s 23-3-1993 order, which purported to deem ad hoc employees permanent two years after joining; on that basis, they claimed entitlement to seniority and selection grade over the appellants.

Table of Precedents Cited

No precedents were cited in the provided opinion.

Court's Reasoning and Analysis

The Supreme Court held that the High Court’s view—that publication of the 1994 seniority list ended the controversy—was untenable. The real grievance concerned the illegal grant of selection grade and manipulation of seniority to favour ad hoc promotees.

Key statutory analysis:

  • Rule 21-A regularises ad hoc employees only from the date of regularisation; they are to be treated as appointed on that date.
  • Rule 9 mandates that such employees obtain seniority only from their date of regular appointment and must rank below earlier direct recruits.

Accordingly, the Government could not treat respondents—regularised on 17-5-1985—as seniors to direct recruits appointed earlier. The 23-3-1993 order issued under Rule 40(2) contradicted these mandatory rules by deeming ad hoc employees permanent two years after initial appointment, effectively advancing their seniority to 1974. Because subordinate executive instructions cannot override statutory rules, the Court found the order ultra vires and motivated by favouritism.

Consequently, both the selection-grade benefits granted on 13-10-1993 and the seniority advantages flowing from the 23-3-1993 order were legally unsustainable.

Holding and Implications

APPEAL ALLOWED. The Supreme Court:

  • Quashed the Government’s order under Rule 40(2) that retrospectively conferred permanence on ad hoc employees.
  • Directed that no ad hoc Sahayak Nagar Adhikari regularised on 17-5-1985 be treated as senior to direct recruits appointed prior to that date.
  • Ordered the State Government to reconsider seniority accordingly and to grant the appellants selection-grade benefits per the 29-7-1986 Government Order, completing the exercise within two months.

Implications: The judgment reinforces that executive orders cannot override or circumvent statutory service rules. While the decision ensures immediate relief for the appellants, it sets no new doctrinal precedent beyond reaffirming the supremacy of statutory rules over administrative discretion.

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    Ram Ganesh Tripathi And Others v. State Of U.P And Others

    G.T Nanavati, J.— Leave granted.

    2. In spite of serious criticism by the High Court, in the earlier proceedings between the parties, that the Government had abused its powers and indulged into favouritism and nepotism, the Government has again tried to frustrate the legitimate rights of the direct recruits in order to favour and protect those ad hoc promotees who are alleged to be relations and favourites of Ministers, Members of Legislative Assemblies and Secretaries to the Government. The wrong committed is not only required to be set at naught, but the Government also deserves to be criticised for acting in that manner.

    3. Even though U.P Palika (Centralised) Service Rules (for short “the Rules”) were framed in 1966 for recruitment to the various posts mentioned therein and even though under Rule 20 the posts of Sahayak Nagar Adhikaris had to be filled up in equal numbers by promotion and direct recruitment, the Government went on making ad hoc appointments to those posts for ten years. Even when the process of recruitment for the said posts had started in 1976 in all 14 persons were selected by the Public Service Commission (hereinafter referred to as “the PSC”) the Government appointed only four persons, including Appellants 1 to 3 in 1979. The other selected candidates who were not given appointments, therefore, filed Writ Petition No. 279 of 1980 in the Allahabad High Court for a writ of mandamus directing the Government to appoint them. Pursuant to the interim order passed in that petition, Appellants 4 and 13 and other regularly selected candidates were given appointments. In order to accommodate those direct recruits, the Government was really required to terminate the services of as many ad hoc appointees, including the respondents. Instead of doing so, with a view to favour them, the Government promoted them to the higher posts of Up Nagar Adhikaris on ad hoc basis. The appellants, therefore, challenged promotions of those respondents and other promotees by filing Writ Petition No. 2808 of 1980 in the Allahabad High Court on 4-3-1982. The High Court allowed the writ petition, quashed the promotion of the respondents and directed the Government to prepare a seniority list and make promotion to higher posts of Up Nagar Adhikaris in accordance with Rules 20 and 21 of the Rules. That order was challenged by the State Government and ad hoc appointees in this Court but their special leave petitions were dismissed.

    4. On 23-5-1984, the Government issued an order prescribing that only those who had permanently and substantively served in the capacity of Sahayak Nagar Adhikaris for six years will be eligible for promotion to the posts of Up Nagar Adhikaris and that only those officers who had permanently served on the posts of Up Nagar Adhikaris would be eligible for selection grade for those posts provided they have completed 15 years of service as Up Nagar Adhikari/Sahayak Nagar Adhikari and five years' service as Up Nagar Adhikari. Thereafter, on 30-8-1984, the Government inserted Rule 21-A in the Rules for regularising the services of ad hoc employees. Again, on 20-11-1984, the Government amended its earlier order dated 23-5-1984 and provided that only those officers who have permanently or substantively served as Up Nagar Adhikaris will be eligible for the selection grade provided they have completed 15 years' service as Up Nagar Adhikari/Sahayak Nagar Adhikari and five years' service as Up Nagar Adhikari. On 23-3-1985, the Government amended the seniority list of Sahayak Nagar Adhikaris. It rightly included only those who were directly recruited and those who were regularly promoted to those posts. Those who were ad hoc appointees were not included in the said list. But soon thereafter on 17-5-1985, the Government, exercising its power under the newly introduced Rule 21-A, regularised the services of the respondents and other ad hoc appointees. Even though regular appointees on the posts of Sahayak Nagar Adhikaris were entitled to substantive promotion to the posts of Up Nagar Adhikaris, they were given promotions on ad hoc basis. Again, the Government granted ad hoc promotions to the respondents and other ad hoc appointees even though they were not eligible and in order to favour them, the Government on 29-7-1986 passed an order that selection grade in any post will be available only on 20 per cent posts and that the minimum eligibility will be the same i.e, 12 years of regular service. On 13-10-1993, the Government granted selection grade to the respondents and other ad hoc employees who were regularised only on 17-5-1985, but denied benefit to the appellants and other regular employees even though they were seniors.

    5. The appellants, therefore, challenged the said order dated 13-10-1993 by filing Writ Petition No. 39776 of 1993 in the Allahabad High Court. During the pendency of the petition the Government published a seniority list showing the appellants as seniors to the respondents. The High Court, therefore, held that in view of that seniority list the lis between the parties did not survive. As regards their specific grievance that in spite of showing them as seniors in the seniority lists they are not given selection grade, the High Court observed that for getting that relief the appellants should move the authorities concerned. So without considering the propriety and legality of the order dated 13-10-1993 which was challenged in the petition, the High Court disposed of the petition with that observation. The appellants have, therefore, filed this appeal.

    6. It is difficult to appreciate how the High Court could hold that in view of the seniority list dated 31-12-1994 the grievance of the appellants did not survive. The appellants had challenged the action of giving selection grade to the respondents and other ad hoc appointees who were regularised only on 17-5-1985 and thus were their juniors. They had also sought a mandamus directing the Government to grant them selection grade from the date they had become entitled to it in accordance with the Government order dated 29-7-1986. It was their grievance that the Government was wrongly treating those ad hoc appointees as regular appointees from a date earlier than 17-5-1985. In view of these facts and circumstances it was not proper for the High Court to dismiss the petition on the ground that the lis did not survive and leave the appellants again to the mercy of the Government which was out to defeat their legitimate claims.

    7. Rule 21-A provides for regularisation of service of ad hoc employees by treating them as persons appointed in the service on the date of their regularisation. Rule 9 provides that a person appointed under that rule shall be entitled to seniority only from the date of appointment after selection in accordance with the said Rules and shall, in all cases, be placed below the employees appointed in accordance with the procedure for direct recruitment prior to the appointment of such persons under those Rules. In view of these statutory Rules, the Government could not have treated the respondents and other ad hoc employees whose services were regularised on 17-5-1985 as persons regularly appointed from an earlier date. Nor could the Government have counted seniority from an earlier date either for promotion to the higher post or for the purpose of giving selection grade.

    8. In spite of this clear position, the Government by its letter dated 23-3-1993 informed the Director of Local Bodies, U.P, Lucknow, that the Government, in exercise of powers under Rule 40(2) of the Rules, has passed an order to the effect that the date of confirmation of the employees working in the U.P Palika (Central) Service since before the year 1977 and who have not been selected through PSC and who have not been regularised on the posts but are continuously working, shall be determined as under:

    “(i) The employees appointed on ad hoc basis and working continuously shall be made permanent on that post just 2 years after the date of joining on which post the employee joined his duty after being appointed.”

    9. The Government thereby has tried to give seniority to the respondents and those other ad hoc employees by treating them as permanently appointed promotees since 2 years after the date of their joining the posts as Sahayak Nagar Adhikaris. Thus the respondents and other ad hoc employees who had been appointed temporarily and whose services were not regular and were regularised only on 17-5-1985, will have to be treated as permanently appointed in 1974, as they were for the first time appointed on those posts in 1972. The said order was not challenged in the writ petition as it had not come to the notice of the appellants. It has been filed in this Court along with the counter-affidavit of Respondents 3, 7, 8 and 9 and is relied upon by all the respondents. This order also deserves to be quashed as it is not consistent with the statutory Rules. It appears to have been passed by the Government to oblige the respondents and similarly situated ad hoc appointees.

    10. We, therefore, allow this appeal and direct the Government not to treat any ad hoc Sahayak Nagar Adhikari who was originally appointed on ad hoc basis and whose service was regularised only on 17-5-1985 as senior to the direct recruits who were appointed before that date. We also quash and set aside the order passed by the Government under Rule 40(2) of the Rules whereby the employees appointed on ad hoc basis and working continuously have been made permanent on those posts with effect from 2 years after the date of joining on those posts. The Government is directed to consider the seniority of the appellants and respondents as stated above and further consider the case of the appellants for selection grade accordingly and also in accordance with the government order dated 29-7-1986. The Government shall grant them the said benefit immediately if they are found to be eligible for the same. The Government shall complete the whole exercise within a period of two months from today. In the facts and circumstances of the case, there shall be no order as to costs.

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    Ram Ganesh Tripathi And Others v. State Of U.P And Others
    (Dec 17, 1996)