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Smart Summary

Structured Summary of the Opinion (First Appeal under Section 39 — Arbitration Act)

Factual and Procedural Background

The respondent-plaintiffs instituted a suit for recovery of Rs. 56,767 (principal) plus interest for the price of potatoes allegedly supplied in excess of the contracted quantity under a tender dated 19 January 1951. The tender specified an approximate requirement of 4,88,400 lbs and contained clause 22 providing that disputes were to be referred to arbitration to the "officer sanctioning the contract" and that a demand for arbitration must be made within six months of termination of the contract.

During July 1951, military movements in the Amritsar area led military authorities to insist that the contractor supply quantities in excess of the approximate tender quantity. The plaintiffs (respondents) refused to sign a declaration waiving compensation; the army pressed that the approximate quantity was only a rough guide and that clause 11 might be invoked. The contractor supplied the excess quantity under protest (total excess 8,19,539 lbs) and sued for payment of that excess at market rate with interest at 6% p.a.

The defendants (appellants) applied under Section 34 of the Indian Arbitration Act, 1940, seeking a stay of court proceedings on the basis of the arbitration clause and asserting readiness to refer the matter to the arbitrator. The trial Court framed three issues: (1) existence of a valid subsisting arbitration agreement; (2) whether defendants were ready and willing to do everything for proper conduct of arbitration; and (3) if issues 1 and 2 were proved, whether the suit should be stayed. The trial Court found issues 1 and 2 for the defendants but refused to stay the suit on account of (a) the sanctioning authority having already rejected the plaintiffs' claim and (b) expiry of the six-month period for demanding arbitration. The defendants appealed under Section 39.

Legal Issues Presented

  1. Whether there is a valid and subsisting arbitration agreement between the parties relating to the matter in dispute (i.e., the excess quantity and payment)?
  2. Whether the defendants were ready and willing at the time of institution of the suit to do everything necessary for the proper conduct of the arbitration?
  3. If issues 1 and 2 are proved, whether the suit should be stayed (i.e., whether the Court should refer the dispute to arbitration or refuse to do so)?

Arguments of the Parties

Appellants' (Defendants') Arguments

  • The letters (Exhibits P.1 and P.2) which allegedly rejected the plaintiffs' claim were signed by subordinate officers (Lieut. Col. for AA & QMG / for Assistant Adjutant and Quarter-Master General) and not by the "officer sanctioning the contract" (Major General J. C. Katoch), so the sanctioning authority had not in fact rejected the claim.
  • The parties had contractually chosen the sanctioning authority as the arbitrator and, having agreed with full knowledge, the plaintiffs cannot now resile from that agreement on the ground that the arbitrator is a representative of the opposite party.
  • Implicitly: the arbitration clause should be enforced and the dispute referred to the chosen arbitrator.

Plaintiffs' (Respondents') Arguments

  • There was no valid and subsisting arbitration agreement relating to the excess quantity supplied.
  • Even if an arbitration agreement existed, the period of six months within which to demand arbitration had expired.
  • The defendants were not ready and willing to take steps necessary for proper conduct of arbitration.
  • The "officer sanctioning the contract" as arbitrator had already (through Headquarters correspondence) rejected the plaintiffs' claim, creating a reasonable apprehension that he could not act impartially; thus it would be unjust to refer the dispute to such an arbitrator.

Table of Precedents Cited

Precedent Rule or Principle Cited For Application by the Court
Parvathamma v. Subbamma, AIR 1935 Mad. 349 Obiter dictum that parties who with full knowledge select an arbitrator who cannot be impartial may not be released from their bargain; but in that case special protection for an illiterate plaintiff justified revocation of reference. Held to be factually not analogous; the obiter dictum was noted but the authority was not applied to the present facts.
Messrs Mc. Kenzies, Ltd. v. Messrs. Sulleman & Co., AIR 1933 Sind 75 That nomination of an arbitrator who has duties related to the contract (e.g., Chief Engineer) is not sufficient, in absence of evidence, to disqualify him from acting fairly. Considered but held inapplicable to this case because here the sanctioning authority (Headquarters) had already reconsidered and rejected the claim, raising a real prospect of bias.
Jackson v. Barry Ry. Co., (1893) 1 Ch. 238 Where an arbitrator (company's engineer) had written a letter representing a fixed view, Kekewich J. disqualified; the Court of Appeal allowed appeal, noting the contract's special character might permit an arbitrator with pre-formed views to act if fair decision likely. The Court distinguished its facts from Jackson and observed that the dicta there are not universally applicable; it used the case to illustrate limits of requiring absolute impartiality depending on contractual bargain.
Chandanmull Jhaleria v. Clive Mills Co. Ltd., AIR 1948 Cal. 257 Appellate Court will not interfere with trial Court's discretionary exercise unless it is arbitrary; appellate court may differ but should not disturb a proper discretion. Relied upon to support the proposition that the trial Court's discretionary refusal to stay proceedings should not be disturbed absent impropriety.
Bristol Corporation v. John Aird & Co., 1913 A.C. 241 Lord Atkinson: although a party may contract that a servant of the other will decide disputes, the contractor still has the right to demand that such person decide fairly; if there is a reasonable prospect of bias or if it is not proper for him to act, the court can refuse to enforce the arbitration clause. Quoted as authoritative support for the trial Court's discretion to refuse a stay where there is a reasonable prospect that the arbitrator would not act fairly; used to justify refusal to refer to the sanctioning authority here.
Union of India v. Din Dayal, AIR 1952 Punj 368 Expresses the view that certain questions of contractual interpretation (e.g., whether an "approximate quantity" can extend to an actual much larger quantity) are apt for adjudication by a Court of law rather than an arbitrator. Referred to support the proposition that interpretation of the approximate quantity clause should properly be left to a Court rather than an arbitrator in the circumstances of the present case.

Court's Reasoning and Analysis

The appellate Court reviewed the trial Court's findings: issues 1 and 2 were answered in favour of the defendants (i.e., a valid arbitration agreement existed and the defendants were ready and willing to refer) but the trial Court declined to stay the suit on issue 3. The trial Court's reasons were twofold:

  1. The sanctioning authority (or Headquarters) had already reconsidered and rejected the plaintiffs' claim in correspondence (Exhibits P.1 and P.2), creating a realistic prospect that the arbitrator (the officer sanctioning the contract) would not be able to approach the matter impartially or lay aside those prior views.
  2. The six-month time-limit within which a demand for arbitration was to be made had expired and neither party had sought an extension under Section 37(4) of the Act.

On appeal the defendants argued that the rejection letters were not by the sanctioning authority and that the parties had contractually chosen the sanctioning authority as arbitrator and therefore could not now repudiate that choice. The appellate Court considered prior authorities (including Jackson, Bristol Corporation, McKenzies, Parvathamma and Chandanmull Jhaleria) and distilled the relevant legal principles:

  • It is prima facie the duty of a Court to uphold an arbitration agreement and refer disputes to the agreed forum.
  • However, Section 34 vests discretion in the trial Court to refuse a stay where there is a good ground for apprehending the arbitrator will not act fairly, or where it would be improper for him to arbitrate.
  • Appellate intervention in the exercise of that discretion is inappropriate unless the discretion has been exercised arbitrarily or improperly.

Applying these principles to the factual matrix before it, the appellate Court accepted the trial Court's evaluation that the Headquarters' prior reconsideration and rejection of the claim produced a realistic prospect that the sanctioning authority, if appointed arbitrator, would be unable to set aside preconceived decisions and act with adequate impartiality. The Court also observed that a central question—whether the "approximate" contract quantity of 4,88,400 lbs could lawfully extend to the much larger actual quantity supplied—was a matter more appropriately decided by a Court of law than by the named arbitrator in the circumstances shown. Finally, the appellate Court noted the trial Court's correct application of the discretionary standard and the absence of any request for extension of the six-month arbitration demand period.

Holding and Implications

APPEAL DISMISSED.

Holding: The appellate Court held that it could not conclude that the trial Court had exercised its discretion improperly or capriciously in refusing to stay the suit and to refer the dispute to arbitration. Consequently, the appeal against the trial Court's order rejecting the Section 34 application fails and is dismissed.

Implications:

  • The trial Court's refusal to stay proceedings and its determination that the dispute should remain in court stand; the plaintiffs' suit may proceed in the ordinary course.
  • There will be no order as to costs.
  • The opinion emphasizes that although courts should ordinarily enforce arbitration agreements, they retain discretion to refuse a stay where there is a reasonable apprehension that the agreed arbitrator will not act fairly; the appellate Court declined to displace the trial Court's exercise of that discretion. The opinion does not purport to lay down a new legal precedent beyond applying these established principles to the presented facts.

This summary is limited strictly to the content and reasoning expressed in the provided opinion and does not introduce external facts or inferences beyond that text.

    The Union Of India And Others v. Narayan Cold Storage, Ltd., G.T Road, Amritsar,

    1. This is a first appeal under Section 39 of the Arbitration Act from the order of the Subordinate Judge 1st Class, Amritsar, rejecting the application of the appellants Messrs Narain Cold Storage Ltd. Amritsar, instituted a suit for the recovery of Rs. 56,767/- as the principal sum and interest relating to the price of potatoes supplied in excess of the contracted quantity. The appellants who were defendants in the trial Court presented an application under Section 34 of the Indian Arbitration Act of 1940 alleging that the agreement dated the 19th January, 1951, entered into between the parties provided that a difference or dispute arising between them was referable to the arbitration of the officer sanctioning the contract. It was also alleged that the appellants were willing and ready to make a reference to the arbitrator and that the suit should not proceed in view of the provisions of Section 34 of the Act.

    2. Exhibit D. 2 is tender dated the 19th January, 1951, whereby the defendants agreed to supply a quantity of potatoes, it being agreed that the approximate requirements which were to be deemed only as a rough guide were 4,88,400 lbs. at tendered rates. Para 22 Exhibit D. 2. provided.-

    "Any dispute or difference arising in the interpretation or application of the provisions of this contract, settlement of which is not herein before provided for, shall be referred to the arbitration of the officer sanctioning the contract, whose decision shall be final and binding.

    "A demand for arbitration in respect of a claim shall be in writing and made within six months of the date of the termination of the contract and where this provision is not complied with, the claims shall be deemed to have been waived and absolutely barred."

    In this case "the officer sanctioning the contract" was AA & QMG/AQMG Area/Brig i/c Adm. (Command/AQMG/Q-1 Army HQ. The tender was accepted on behalf of the President of India by the General Officer Commanding, East Punjab Area, Jullundur Cantt. In July, 1951, there' were movements of military troops in Amritsar area and the plaintiffs were called upon by C. A. S. C. Jullundur Cantonment to sign a declaration to the effect that the plaintiff company would not claim compensation for any excess supply of potatoes over and above the contracted quantity.

    As the plaintiff-respondent was unwilling to do so the military authorities pressed the view that the contractors were bound to supply any excess quantity on the ground that the quantity mentioned in the tender was only approximate. The contracting firm was also told that in case the demand of the military authorities is not met the provision of clause 11 would be attracted. On this the extra quantity of potatoes over and above the contracted quantity was supplied under protest, the total excess being 8,19,539 lbg. The plaintiffs Instituted the suit claiming the price of the excess quantity supplied at the market rate with interest at six per cent per annum.

    3. On behalf of the defendants an application was submitted under Section 34 of the Indian Arbitration Act for staying legal proceedings in view of the presence of an arbitration agreement.

    4. The position which was taken by the plaintiffs to this contention of the defendants was that there was no valid and subsisting agreement between the parties relating to the quantity supplied in excess and even if so, no reference could be made to the arbitrator as the period for the said reference had expired. It was also contended that the defendants were never ready or willing to dp everything for the proper conduct of the arbitration. The plaintiffs also urged that the officer sanctioning the contract was not only himself a party but he had rejected the claim of the plaintiff, and as arbitrator could not bring to bear on the matter an attitude of strict impartiality. The contractor pleaded that in these circumstances it would not be in the interests of justice, fair play and equity that the dispute should be placed before the arbitrator

    5. The trial Court framed the following issues:--

    1. Whether there is valid subsisting arbitration agreement between the parties to the suit relating to the matter in dispute? O. D.

    2. Whether the defendants were ready and willing at the time of the institution of the suit to do everything for the proper conduct of the arbitration? O.D.

    3. If issues 1 and 2 are proved, should the suit be not stayed? O. P.

    The trial Court by its order held on the first issue that the dispute between the parties was covered by clause 22 of the tender and that there was a valid subsisting arbitration agreement between the parties relating to the matter in dispute. The first issue was, there fore, decided in favour of the defendant. The second issue was also decided in favour of the defendants and it was held that the department was ready and willing to a reference to arbitration.

    6. On the third issue the trial Court held that the plaintiff-respondent had discharged the burden of showing that there was sufficient reason for not staying the suit and the dispute should not be referred to arbitration. The trial Court very rightly conceded the principle that it was the duty of the Court to uphold the agreement between the parties and to refer them to the forum which they have deliberately selected for reference of their disputes.

    But it held that there were circumstances in this case which indicated that there was no likelihood of getting substantial justice at the hands of the tribunal at the parties' choice as the plaintiffs' claim which was preferred with the defendants had already been rejected by the sanctioning authority within the meaning of the clause and there was no likelihood of the sanctioning authority changing decision which it has already come to by itself during the course of exchange of correspondence.

    7. The second reason which the trial Court gave for rejecting the application of the appellants under Section 34 was that the period of six months to be counted from the date of the termination of the contract, within which the arbitration was to be demanded, had long expired; and neither party had demanded arbitration within this period and there was no occasion for the Court to extend the time-under Section 37(4) of the Act. In this case-neither party had asked the Court to extend time as fixed by the arbitration clause. The-trial Court having rejected the application under Section 34, the defendants have presented this first appeal from order.

    8. Shri Lachhman Das Kaushal, the Deputy Advocate-General, arguing the appeal has firstly urged that the trial Court in holding that the sanctioning authority had already rejected the plaintiffs' claim was in error. He-maintained that letters Exhibits P. 1 and P. 2, rejecting the plaintiffs' claim were signed by Lieut. Col. for Assistant Adjutant and Quarter-Master General who was not the sanctioning, authority.

    In this case the sanctioning authority was Major General J. C. Katoch, General Officer Commanding, East Punjab Area and at no stage-did Major General Katoch give expression to" the views mentioned in Exhibits P. 1 and P. 2. Alternatively the Deputy Advocate General contended that the parties chose their own arbitrator and they could riot resile from their decision. It was, he argued, never left in doubt as to who the arbitrator was going to be. The plaintiffs with open eyes having agreed to abide by the authority sanctioning the contract, they could not now turn round and say that the arbitration was not acceptable on the ground of his being the representative of the opposite party.

    9. Mr. Kundan Lal Gosain has drawn my attention to Exhibit P. 2 which is a letter from Headquarter, East Punjab Area, Jullundur Cantonment, dated the 6th February, 1952 addressed to the plaintiffs by an officer who has-signed it for 1C ADM. In this letter the plaintiff is informed that the quantity of potatoes drawn by the army during the currency of the contract was in order and covered under the contract and, therefore, the claim for compensation had not been accepted. Exhibit P. 1 is a letter dated the 7th July, 1953, from Headquarters East Punjab Area, Jullundur Cantonment, addressed to the plaintiff and is signed by an officer Lieut. Col. for AA & QMG. The letter-proceeds to mention inter alia:

    "Your case for exgratia payment in respect of potatoes supplied in excess of the approximate quantities shown in schedule (IAFZ 2121) has been reconsidered by this Headquarter, It is, however, regretted that the contention advanced by you cannot be acceded to for the following reasons:--

    X XXX XX Mr. Kundal Lal Gosain on the strength of the above documents refutes the contention of the Deputy-Advocate General and has argued that the sanctioning authority has dealt with this matter in Exhibits P. 2 and P. 1. He maintains that the opinion expressed therein regardless of the signatory is that of the sanctioning authority. He says that the whole matter was decided by the sanctioning authority. The dispute had been reconsidered as indicated in the letter Exhibit P. 1 by the Headquarters and the Assistant Adjutant and Quarter Master General is one of the sanctioning authorities,

    10. Mr. Lachhman Dass has cited a Single Bench decision of Madras High Court in Parva-thamma v. Subbamma, AIR 1935 Mad. 349 (A), the facts of which bear no analogy to this case. The reference in that case was revoked on the ground that the plaintiff was an illiterate woman and the law threw around such persons a special cloak for their protection; the obiter dictum however was that if the parties with full knowledge of the facts, select an arbitrator who has to perform other duties which will not permit of his being an impartial person in the ordinary sense of the words, the Court will dot release them from the bargain upon which they have agreed.

    In this case at the time of the conclusion of the contract it was not within the contemplation of either party that at a future stage a demand will be made on the contractor to supply large quantities of potatoes which were almost double the quantity which was mentioned in the tender, that there would be a protest and that protest would be turned down by the Head-

    quarters. The general principle enunciated above requiring the parties to adhere to the forum of their choice will not hold good. The other authority relied upon by the Deputy Advocate-Gene ral Messrs Mc. Kenzies, Ltd. v. Messrs. Sulleman & Co., AIR 1933 Sind 75 .(B), is also inapplicable.

    In that case it was held that the fact that the Chief Engineer of one of the parties to the contract, who was nominated as arbitrator in the contract had a duty to which the work in respect of which contract was given and might already have formed an opinion upon the matters in dispute was not enough, in the absence of any evidence that ho would not act fairly, to prevent him from being the proper person to decide the dispute. In this case Mr. Gosain argues that the dispute had arisen, the very contention which has to be examined and adjudicated upon had been considered by the Headquarters and the sanctioning authority could not be expected to reverse the decision of the Headquarters.

    11. In Jackson v. Barry Ry. Co., (1893) 1 Ch. 238 (C), a decision of the Court of appeal relied upon by Mr. Lachhman Das, the facts were distinguishable. In that case a contractor who had undertaken the contract of a dock for the defendant-company had agreed to refer the dispute to the Company's engineer as arbitrator. After the dispute had been referred to the engineer he wrote a letter representing his former view which was against the contention of the contractor. Kekewich J. held that the last letter showed that the engineer had finally made up his mind on the point, and was, therefore, disqualified to act as arbitrator, and granted an injunction. The matter was then taken in appeal and Lindley and Bowen, L. JJ. (dissentient Smith, L. J.), allowed the appeal. At page 243 Bowen, L. J. observed:--

    I should agree with my Brother Kekewich's judgment, if I thought the letter of the 2nd of August amounted to an intimation that the contractor would not be patiently listened to and receive at the last an honest decision. Where I differ from my Brother Kekewich is, that he seems to me not to have made sufficient allowance for the very special character which by the contract this arbitrator had to fulfil, and to have required from the engineer of the company who must necessarily be a somewhat biassed person, but, by whose decision, nevertheless (fairly given), the parties had contracted to be bound the icy impartiality of a Rhadaman thus.

    12. I do not think that the above dicta having regard to the peculiar facts of a particular case can be adopted in every arbitration) case. It is true that the approach of an arbitrator may not in all cases and under all circumstances be Rhadamanthine in all its vigour and severity but the importance of judicial impartiality on the part of the arbitrator cannot be overstated. Bowen, L. J. at page 249 of the report said:--

    "I differ with reluctance from my brother Kekewich, with whose views as to the importance of judicial impartiality I entirely coincide, regarding them only as not quite applicable to this special case, in which it was part of the very bargain that the scales of justice in the case of a dispute need not be held in a neutral or wholly indifferent hand."

    The question that may well be posed in this case is that after the Headquarters had reconsidered the plaintiff's case for payment in respect of potatoes supplied in excess of the approximate quantities shown in the schedule and had come to conclusion that the claim of the contractor could not be allowed, will it not be difficult for the arbitrator who is "officer sanctioning the contract" or "AA & QMG/ AQMG Area/Brig i/c Adm Command/AQMG/Q-1. Army HQ. "to lay aside not merely his preconceived opinions, but the reconsidered decision of the Headquarters and to keep an open mind as to the matters upon which he would be called upon to adjudicate.

    Will he not on the other hand be prone to reassert and commit to writing in the award the previously reconsidered decision of the Headquarters. It will perhaps be overstraining the independence and impartiality of an arbitrator placed in such an unenviable predicament to expect him to approach the issues requiring his adjudication completely free from any bias. Section 34 of the Act gave a discretion to the trial Court either to stay the suit or not to stay it.

    Though normally the Court would be inclined to give effect to the arbitration agreement, it is pre-eminently a matter for the satisfaction of the trial Court that there is no sufficient reason that the matter should not be referred to the judge of the parties' choice according to the arbitration agreement. Where the discretion has been exercised by the trial Court in a manner which cannot be considered to be arbitrary, the appellate Court will not interfere with a decision which has been arrived at in the exercise of discretion which is neither un judicial nor otherwise improper. Such a discretion is not to be interfered with even where the appellate Court might have come after appreciation of the fact to a different conclusion vide Chandanmull Jhaleria v. Clive Mills Co. Ltd.. AIR 1948 Cal. 257 (D).

    There is no denying the legal principle that it is the prima facie duty of the Court to hold the parties to their agreement and to make them present their disputes to the forum of their choice but any order to stay the legal proceedings in a Court of law will not be granted if it can be shown that there is good ground for apprehending that the arbitrator will not act fairly in the matter or that it is for some reason improper that he should arbitrate on the dispute vide Halsbury's Laws of England, Volume 2, page 26, para 61. Lord Atkinson's observation in Bristol Corporation v. John Aird and Co., 1913 A.C. 241 (E), at pages 247 and 248 are particularly helpful:--

    "Whether it be wise or unwise, prudent or the contrary, he has stipulated that a person who is a servant of the person with whom he contracts shall be the judge to decide upon matters upon which necessarily that arbitrator has himself formed opinions. But though the contractor is bound by that contract, still he has a right to demand that, notwithstanding those pre-formed views of the engineer, that gentleman shall listen to argument and determine the matter submitted to him as fairly as he can as an honest man; and if it be shown in fact that there is any reasonable prospect that he will be so biassed as to be likely not to decide fairly upon those matters, then the contractor is allowed to escape from his bargain and to have the matters in dispute tried by one of the ordinary tribunals of the land.

    But I think he has more than that right. If, without any fault of his own, the engineer has put himself in such a position that it is not lit ting or decorous or proper that he should act as arbitrator in any one or more of those disputes, the contractor has the right to appeal to a Court of law ........ ....... .........."

    One of the main questions that will arise in this case will be as to the interpretation of the terms of the agreement and to whether an approximate quantity of potatoes, weighing about 4,88, 400 lbs. can in the circumstances of the contract be deemed to extend to 8,19.539 lbs. It is a matter which it will be proper to leave for adjudication to a Court of law than to an arbitrator. The view of Kapur J. in Union of India v. Din Dayal, AIR 1952 Punj 368 (F). was to the same effect. At this state I will not be justified in expressing any opinion on matters which will arise for adjudication when the questions in dispute are determined on merits.

    13. For the reasons discussed above I can not hold that the lower Court exercised its discretion improperly or capriciously. The appeal fails and is dismissed. In the circumstances of the case, there will be no order as to costs.

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    Comments

    The Union Of India And Others v. Narayan Cold Storage, Ltd., G.T Road, Amritsar,
    (Apr 2, 1957)