TAMIL NADU GOVERNMENT GAZETTE
EXTRAORDINARY PUBLISISHED BY AUTHORITY
MADRAS, THURSDAY, MAY 9, 1985,
CITHIRAI 27, KUROTHANA, THIRUVALLUVAR AANDU – 2016.
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Part IV – Section 2
Tamil Nadu Acts and Ordinance
_________
The following Act of the Tamil Nadu Legislature received the assent of the Governor in
the 7th May 1985 and is hereby published for general information:-
ACT No.23 OF 1985.
THE ALAGAPPA UNIVERSITY ACT, 1985*
__________
ACT No.21 OF 1987
THE ALAGAPPA UNIVERSITY (AMENDMENT) ACT, 1987*
__________
CHAPTER –I
PRELIMINARY
SECTIONS:
1. Short title and commencement.
2. Definitions.
CHAPTER – II
THE UNIVERSITY
3. The University.
4. Colleges and institutions of the University.
5. Objects and Powers of the University.
6. Recognitions of institutions by the University.
7. Disqualification for membership.
8. Disqualification for election or nomination to Senate, Syndicate and Standing
Committee on Academic Affairs in certain cases.
9. Visitation.
10. Officers of the University.
11.The Chancellor.
12.The Pro-Chancellor.
______________________________________________________________________
* As amended upto 31.5.1989
13.The Vice- Chancellor.
14.Powers and duties of the Vice-Chancellor.
15.The Registrar.
16. The Finance Officer.
17. The Controller of Examinations.
18. Authorities of the University.
19. The Planning Board.
20. Vice-Chancellor and Other Officers, etc., to be public servants.
CHAPTER – III
THE SENATE AND THE STANDING COMMITTEE ON ACADEMIC AFFAIRS POWERS
AND DUTIES
21. The Senate.
22. Senate to review the broad policies and programmes of the University.
23. Meetings of the Senate.
24. The Standing Committee on Academic Affairs.
CHAPTER – IV
THE SYNDICATE
25. The Syndicate.
26. Powers of the Syndicate.
27. Meetings of the Syndicate.
28. Annual report.
29. Annual accounts.
CHAPTER – V
THE FACULTIES, THE BOARDS OF STUDIES, THE FINANCE COMMITTEE AND
OTHER AUTHORITIES
30. Constitution and functions of Faculties.
31. The Boards of Studies.
32. Constitution of other authorities.
33. Finance Committee.
CHAPTER – VI
STATUTES, ORDINANCES AND REGULATIONS
34. Statutes.
35. Statutes, how made
36. Ordinances
37. Ordinances, how made
38. Regulations, how made
CHAPTER – VII
ADMISSION AND RESIDENCE OF STUDENTS
39. Admission to University Courses.
40. Admission to University Examinations.
41. Attendance qualifying for University Examinations.
42. Residences and hostels.
CHAPTER – VIII
UNIVERSITY FUNDS
43. General Funds.
CHAPTER –IX
CONDITIONS OF SERVICE
44. Pension, gratuity, etc.
45. Conditions of service.
46. Terms and conditions of service of Heads of Departments.
47. Terms and conditions of service of Deans of Faculties.
48. Selection Committees.
CHAPTER –X
TRANSFER OF COLLEGES, EMPLOYEES AND FUNDS
49. Transfer of certain colleges and institutions to the University.
50. Special provisions for students.
51. Transfer of service of certain employees.
52. Transfer of accumulations in provident fund, etc.
CHAPTER –XI
MISCELLANEOUS
53. Filling of casual vacancies.
54. Proceedings of the University authorities and bodies not invalidated by vacancies.
55. Removal from membership of the University.
56. Disputes as to constitution of University authorities and bodies.
57. Constitution of Committees.
58. Power to obtain information.
59. Appointment of the first Vice-Chancellor.
60. Appointment of the first Registrar.
61. Transitory powers of the first Vice-Chancellor.
62. Tamil Nadu Act 33 of 1965 not to apply.
63. The Librarian
64. Special mode of appointment.
65. Power to amend the Schedule.
66. Power to remove difficulties.
THE SCHEDULE
An Act to provide for the establishment and incorporation of a University at Alagappa Nagar in
Sankarapuram Panchayat in Karaikudi taluk.
WHEREAS Late Dr. Rm. Alagappa Chettiar has constituted the Dr. Alagappa Chettiar
Educational Trust and endowed certain properties for the said Trust and established certain
colleges and other educational institutions at Karaikudi in which instructions in higher education
is imparted;
AND WHEREAS it is desirable to establish a University of a unitary type for imparting higher
education in teaching, physical training and post graduate courses in Arts and Science;
AND WHEREAS the Trustees of the said Trust have agreed with the Government to hand over
Dr. Alagappa Chettiar Teachers Training College, the Alagappa College of Physical Education
and the Alagappa College at Karaikudi together with all the properties attached there to the
Government;
AND WHEREAS the Trustees of the said Trust have passed a resolution for transferring the
lands and buildings of the aforesaid institutions along with other properties attached thereto in
favour of the Government for the purpose of establishing a University at Karaikudi and a deed of
transfer to this effect has been duly executed by the said Trust;
AND WHEREAS the Government have decided to accept the aforesaid transfer and to take over
certain liabilities the said institutions administered by the said Trust, to establish a University
consisting of Dr. Alagappa Chettiar Teachers Training College, the Alagappa College of Physical
Education and the post-graduate departments of the Alagappa College at Karaikudi and to name
the University as “the Alagappa University”;
BE it enacted by the Legislature of the State of Tamil Nadu in the Thirty-Sixth year of the
Republic of India as follows:-
CHAPTER – I
PRELIMINARY
1. Short title and commencement – (1) This Act may be called the Alagappa University Act,
1985.
(2) This section and sections 2, 3, 4, 5, 6, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 28, 29, 34, 35,
36, 37, 38, 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52, 58, 59, 60, 61, 62, 63 and 66
shall come into force at once and the rest of this Act shall come into force on such date as the
Government may, by notification, appoint.
2. Definitions : - In this Act, unless the context otherwise requires:-
(a) “college” means any college or any institution established or maintained by the University
and providing courses of study for admission to the examinations of the University;
(b) “constituent college”, means any institution specified in the Schedule;
(c) “Government” means the State Government;
(d) “hostel” means a unit of residence for the students of the University maintained or recognized
by the University in accordance with the provisions of this Act;
(e) “notified date” means the date specified in the notification issued under sub-section
(2) of the section 1;
(f) “prescribed” means prescribed by this Act or the statutes, ordinances or regulations;
(g) “principal’ means the head of a college;
(h) “professional college” means a college established or maintained by the University
and providing courses of study leading upto the professional degrees of the
University;
(i) “Schedule” means the Schedule to this Act;
(j) “Statutes” “Ordinances” and “regulations” mean, respectively, the statutes,
ordinances and regulations of the University made or continued in force under this
Act;
(k) “teachers” mean such Assistant Professors, Associate Professors, Professors, persons giving
instruction in physical education and other persons giving instruction in University colleges or in
laboratories in University colleges or in hostels and Librarians as may be declared by the statutes
to be teachers;
(l) “teachers of the University” mean persons appointed by the University to give instruction on
its behalf;
(m) “University” means the Alagappa University;
(n) “University area” means the area to which the jurisdiction of the University extends as
specified under sub-Section (4) of section 3;
(o) “University college” means a college or a college combined with a research institute
maintained by the University whether instituted by it or not, and providing courses of study
leading upto the post-graduate and professional degrees;
(p) “University Grants Commission” means the Commission established under section 4 of the
University Grants Commission Act, 1956 (Central Act 3 of 1956);
(q) “University Laboratory” means a laboratory maintained by the University, whether instituted
by it or not, and intended for the carrying on and advancement of research work;
(r) “University Assistant Professor” “University Associate Professor” or “University Professor”
means Assistant Professor, Associate Professor or, Professor, respectively appointed as such by
the University;
(s) “University Library” means a library maintained by the University, whether instituted by it or
not.
CHAPTER II
THE UNIVERSITY
3. The University :- (1) There shall be a University by the name “the Alagappa University”
(2) The University shall be a body corporate, shall have perpetual succession and a common
seal and shall sue and be sued by the said name
(3) The University shall be of the unitary type
(4) The jurisdiction of the University shall extend to the whole area comprised in the Alagappa
Nagar in Sankarapuram Panchayat in Karaikudi taluk
4. Colleges and institutions of the University :- The University shall comprise of
Dr. Alagappa Chettiar Teachers Training College, Karaikudi, the Alagappa College of Physical
Education, Karaikudi and the institutions specified in the Schedule.
5. Objects of the University: - The University shall have the following objects, namely :-
(1) to provide for instruction and training in such branches of learning as it may determine;
and
(2) to provide for research and for the advancement and dissemination of knowledge;
5. (A) Powers of the University:- The University shall have the following powers, namely,
(1) to institute degrees, titles, diplomas and other academic distinctions;
(2) to hold examinations and to confer degrees, titles, diplomas and other academic
distinctions on persons who __
(a) shall have pursued an approved course of study in a University college or laboratory
unless exempted therefrom in the manner prescribed by the statutes and shall have passed the
prescribed examinations of the University; or
(b) shall have carried on research under conditions prescribed;
(3) to confer honorary degrees or other academic distinctions under conditions prescribed;
(4) to institute, maintain and manage institutes of research, University colleges and
laboratories, libraries, museums and other institutions necessary to carry out the objects of the
University;
(5) to institute Assistant Professorships, Associate Professorships, Professorships and any
other teaching or research posts required by the University and to appoint persons to such
Assistant Professorships, Associate Professorships, professorships and other teaching or
research posts;
(6) to institute and award fellowships, travelling fellowships, scholarships, studentships,
bursaries, exhibitions, medals and prizes in accordance with the statutes;
(7) to establish, maintain and manage hostels, to recognize hostels not maintained by the
University and to withdraw recognition therefrom;
(8) to supervise and control hostels, and to regulate and enforce discipline among the
students of the University and to make arrangements for promoting their health and general
welfare;
(9) to hold and manage endowments and other properties and funds of the University;
(10) to borrow money with the approval of the Government on the security of the property of
the University for the purposes of the University;
(11) to fix fees and to demand and receive such fees as may be prescribed;
(12) to make grants from the funds of the University for the maintenance of a National Cadet
Corps;
(13) to institute and maintain a University Extension Board;
(14) to institute and provide funds for the maintenance of –
(a) a publication bureau;
(b) an employment bureau;
(c) students unions;
(d) University athletic clubs; and
(e) other similar associations;
(15) to co-operate with any other University, authority or association or any other public or
private body having in view the promotion of purposes and objects similar to those of the
University for such purposes as may be agreed upon on such terms and conditions, as may,
from time to time, be prescribed; and
(16) generally to do all such other acts and things as may be necessary or desirable to further
the objects of the University;
6. Recognition of institutions by the University :- No institution affiliated to, or associated
with, or maintained by, any other University in the State of Tamil Nadu shall be recognized by
the University for any purpose except with the prior approval of the Government of the
University concerned.
7. Disqualification for membership: (1) No person shall be qualified for nomination or election
as a member of any of the authorities of the University, if, on the date of such nomination or
election, he is
(a) of unsound mind, a deaf-mute or suffering from leprosy; or
(b) an applicant to be adjudicated as an insolvent or an undischarged insolvent; or
(c) sentenced by a criminal court to imprisonment for any offence involving moral turpitude.
(2) In case of dispute or doubt as to whether a person is disqualified under sub-section (1),
the Syndicate shall refer such case to the Chancellor, whose decision shall be final.
8. Disqualification for election or nomination to Senate, Syndicate and Standing Committee on
Academic Affairs in certain cases :- 1) Notwithstanding anything contained in section 21, 24 or
25, no person who has held office as a member for a total period of six years in any one or more
of the following authorities of the University or any other University in the State of Tamil Nadu
established by, or under, any law in force namely:-
(i) the Senate;
(ii) the Syndicate; and
(iii) the Standing Committee on Academic Affairs, shall be eligible for election or
nomination to any of the said three authorities.
Explanation I :- For the purpose of computing the total period of six years referred to in this sub-
section, the period of three years during which a person held office in one authority either by
election or nomination and the period of three years during which he held office in another
authority either by election or nomination shall be taken into account and accordingly such
person shall not be eligible for election or nomination to any one of the said three authorities.
Explanation II:- For the purpose of this sub-section, the expression “period” shall include the
period of office held by any person prior to the date of publication of this Act.
Provided that for the purposes this sub-section, a person who has held office for a period not
less than one year in any one of the said three authorities in a casual vacancy, shall be deemed to
have held office for a period of three years in that authority;
Provided further that for the purposes of this sub-section, if a person was elected or
nominated to one authority and such person became a member of another authority by virtue of
the membership in the first mentioned authority, the period for which he held office in the first
mentioned authority alone shall be taken into account.
(2) Nothing in sub-section (1) shall have application in respect of :-
(i) ex-officio members referred to in section 21(a), Class-I, but not including members of
the Syndicate who are not otherwise members of the Senate referred to in item (10);
(ii) ex-officio members referred to in section 24 (2) (a), Class-I and section 25 (b), Class-
II and
(iii) the Life Member referred to in section 25 (b), Class-I.
9. Visitation :- (1) The Chancellor shall have the right to cause an inspection or inquiry to be
made, by such person or persons as he may direct, of the University, its buildings, laboratories,
libraries, museums, workshops and equipment, and of any institution maintained or recognized
by the University and also of the examination, teaching and other work conducted or done by the
University, and to cause an inquiry to be made in respect of any matter connected with the
University. The Chancellor shall in every case give notice to the University of his intention to
cause such inspection or inquiry to be made and the University shall be entitled to be represented
thereat.
(2) The Chancellor shall communicate to the Syndicate his views with reference to the results
of such inspection or inquiry and may, after ascertaining the opinion of the Syndicate thereon,
advise the University upon the action to be taken and fix a time limit for taking such action.
(3) The Syndicate shall report to the Chancellor the action, if any, which is proposed to be
taken or has been taken, upon the results of such inspection or inquiry. Such report shall be
submitted within such time as the Chancellor may direct.
(4) Where the Syndicate does not take action to the satisfaction of the Chancellor within a
reasonable time, the Chancellor may, after considering any explanation furnished or
representation made by the Syndicate, issue such directions as he may think fit and the
Syndicate, shall comply with such directions. In the event of the Syndicate not complying with
such directions within such time as may be fixed in that behalf by the Chancellor, the Chancellor
shall have power to appoint any person or body to comply with such directions and make such
orders as may be necessary for the expenses thereof.
10. Officers of the University :- The University shall consist of the following officers, namely:-
(1) The Chancellor;
(2) The Pro-Chancellor;
(3) The Vice-Chancellor;
(4) The Registrar;
(5) The Finance Officer;
(6) The Controller of Examinations; and
(7) Such other persons as may be declared by the statutes to be officers of the University.
11. The Chancellor :- (1) The Governor of Tamil Nadu shall be the Chancellor of the University.
He shall, by virtue of his office, be the head of the University and shall, when present, preside as
any convocation of the University, and confer degrees, diplomas or other academic distinctions
upon persons entitled to receive them.
(2) Where power is conferred upon the Chancellor to nominate persons to the authorities, the
Chancellor shall, in consultation with the Vice-Chancellor, and to the extent necessary, nominate
persons to represent interests not otherwise adequately represented.
(3) The Chancellor may of his own motion or on application call for and examine the record of
any officer or authority of the University in respect of any proceedings to satisfy himself as to the
regularity of such proceedings or the correctness, legality or propriety of any decision passed or
order made therein; and if, any case, it appears to the Chancellor that any such decision or order
should be modified, annulled, reversed or remitted for reconsideration, for reason that such
decision or order is not in conformity with the provisions of this Act or the Statutes, he may pass
orders accordingly;
provided that every application to the Chancellor for the exercise of the powers under this
section shall be preferred within three months from the date on which the proceeding, decision,
or order to which the application relates was communicated to the applicant:
provided further that no order prejudicial to any person shall be passed unless such person has
been given an opportunity of making his representation.
(4) The Chancellor shall exercise such other powers and perform such other duties as may be
conferred on him by or under this Act.
12. The Pro-Chancellor (1 The Minster in-charge of the portfolio of Education in State of Tamil
Nadu shall be the Pro-Chancellor of the University.
(2) Deleted
(3) The Pro-Chancellor shall exercise such powers and perform such duties as may be
conferred on him by or under this Act.
13. The Vice-Chancellor :- (1) Every appointment of the Vice-Chancellor shall be made by the
Chancellor from out of a panel of three names recommended by the committee referred to in sub-
section (2). Such panel shall not contain the name of any member of the said Committee.
(2) For the purpose of this sub-section (1), the committee shall consist of five persons of
whom one shall be nominated by the Chancellor, one shall be nominated by the Government,
one shall be nominated by the Senate and two shall be nominated by the Syndicate.
Provided that -
(a) the person so nominated shall not be a member of any of the authorities of the
University.
(b) the person so nominated by the Chancellor shall convene the meetings of the
Committee.
(3) The Vice-Chancellor shall hold office for a period of three years and shall be eligible for
re-appointment for a further period of three years;
provided that no person shall hold the office of the Vice-Chancellor for more than six years
in the aggregate;
Provided further that :-
(a) the Chancellor may direct that a Vice-Chancellor, whose term of office has expired,
shall continue in office for such period, not exceeding a total period of one year, as may be
specified in the direction;
(b) the Vice-Chancellor may, by writing under his hand addressed to the Chancellor and
after giving two months notice resign his office;
Provided also that a person appointed as Vice-Chancellor shall retire from office, if during
the term of his office or any extension thereof, he completes the age of seventy years. (amended
as per the Tamil Nadu Government Gazette Extraordinary No.322 dated 16.11.2012.)
(4) When any temporary vacancy occurs in the office of the Vice-Chancellor or if the Vice-
Chancellor is by reason of absence or for any other reason, unable to exercise the powers and
perform the duties of his office, the senior most Professor of the University shall exercise the
powers and perform the duties of the Vice-Chancellor till the Syndicate with the approval of the
Chancellor makes the requisite arrangements for exercising the powers and performing the
duties of the Vice-Chancellor.
(5) The Vice-Chancellor shall be a whole-time officer of the University and his emoluments
and other terms and conditions of service shall be as follows :
(i) There shall be paid to the Vice-Chancellor a salary of three thousand rupees per mensem
and he shall be entitle, without payment of rent, to the use of a furnished residence
throughout his term of office, and no charge shall fall on the Vice-Chancellor personally
in respect of the maintenance of such residence.
(ii) The Vice-Chancellor shall be entitled to such terminal benefits and allowance as may be
fixed by the Syndicate with the approval of the Chancellor from time to time :
Provided that, where an employee of
(a) the University ;
or
(b) Any other University or college or institution maintained by or affiliated to, that
University, is appointed as Vice-Chancellor, he shall be allowed to continue to
contribute to the Provident Fund to which he is a subscriber, and the contribution of
the University shall be limited to what he had been contributing immediately before
his appointment as Vice-Chancellor;
(iii) The Vice-Chancellor shall be entitled to traveling allowances at such rates as may be
fixed by the Syndicate :
(iv) The Vice-Chancellor shall be entitled to earned leave on full pay at one-eleventh of the
periods spent by him on active service:
Provided that when the earned leave applied for by the Vice-Chancellor in sufficient time before
the date of expiry of the term his office is refused by the Chancellor in the interest of the
University and if he does not avail of the leave before the date of expiry of the term of his
office, he shall be entitled to draw cash equivalent to leave salary after relinquishment of his
office in respect of earned leave at his credit subject to a maximum of one hundred and eighty
days;
(v) The Vice-Chancellor shall be entitled on medical ground or otherwise, to leave without
pay for a period not exceeding three months during the term of his office;
Provided that such leave may be converted into leave on full pay to the extent to which he is
entitled to earned leave under clause (iv)
14.Powers and duties of the Vice-Chancellor :-(1) The Vice-Chancellor shall be the academic
head and the Principal executive officer of the University and shall, in the absence of the
Chancellor and Pro-Chancellor preside at any convocation of the University and confer degrees,
titles, diplomas or other academic distinctions upon persons entitled to receive them. He shall
be a member ex—officio and Chairman of the Senate, Syndicate, Standing Committee on
Academic Affairs and the Finance Committee and shall be entitled to be present at and to
address, any meeting of any authority of the University but shall not be entitled to vote thereat,
unless he is a member of the authority concerned.
(2) It shall be the duty of the Vice-Chancellor to ensure that the provisions of this Act, the
statutes, ordinances and regulations are observed and carried out and he may exercise all
powers necessary for this purpose.
(3) The Vice-Chancellor shall have power to convene meetings of the Senate, the Syndicate,
the Standing Committee on Academic Affairs and the Finance Committee.
(4) (a) The Vice-Chancellor shall have power to take action on any matter and shall by order
take such action as he may deem necessary but shall, as soon as be, thereafter report the action
taken to the office or authority or body who or which would have ordinarily dealt with the
matter;
Provided that no such order shall be passed unless the person likely to be affected, has been
given a reasonable opportunity of being heared;
(b) When action taken by the Vice-Chancellor under this sub-section affects any person in
the service of the University, such person shall be entitled to prefer an appeal to the Syndicate
within thirty days from the date on which he has notice of such action. The Vice-Chancellor
shall give effect to the order passed by the Syndicate on such appeal.
(5) The Vice-Chancellor shall give effect to the orders of the Syndicate regarding the
appointment, Suspension and dismissal of the teachers and other employee of the University.
(6) The Vice-Chancellor shall exercise control over the affairs of the University and shall be
responsible for the due maintenance of discipline in the University.
(7) The Vice-Chancellor shall be responsible for the co-ordination and integration of
teaching and research, extension education and curriculum development.
(8) The Vice-Chancellor shall exercise such other powers and perform such other duties as
may be prescribed by the statutes.
15. The Registrar:- (1) The Registrar shall be a whole-time salaried officer of the University
appointed by the Syndicate for such period as may be specified by the Syndicate.
(2) The holder of the post of Registrar shall be an academician not lower in rank that of a
University Professor.
(3) The emoluments and other terms and conditions of service of the Registrar shall be such
as may be prescribed by the ordinances;
Provided that the Registrar shall hold office for a period of three years;
Provided further that the Registrar shall retire on attaining the age of fifty-eight years.
(4) When the office of the Registrar is vacant, or when the Registrar is, by reason of
illness, absence or any other cause, unable to perform the duties of his office, the duties of the
office of the Registrar shall be performed by such person as the Vice-Chancellor may appoint
for the purpose.
(5) (a) The Registrar shall have power to take disciplinary action against such of the
employees, excluding teachers of the University and academic staff, as may be specified in the
orders of the Syndicate and to suspend them pending inquiry to administer warnings to them or
to impose on them the penalty of censure or withholding of increments;
Provided that no such penalty shall be imposed unless the person concerned has been
given a reasonable opportunity of showing cause against the action proposed to be taken in
regard to him;
(b) An appeal shall lie to the Vice-Chancellor against any order of the Registrar imposing
any of the penalties specified in clause (a);
(c) In any case where the inquiry discloses that punishment beyond the powers of the
Registrar is called for, the Registrar shall, upon conclusion of the inquiry, make a report to the
Vice-Chancellor along with his recommendations:
Provided that an appeal shall lie to the Syndicate against an order of the
Vice-Chancellor imposing any penalty;
(d) No appeal under clause (b) or clause (c) shall be preferred after the expiry of sixty
days from the date on which the order appealed against was received by the appellant.
(6) The Registrar shall be the ex-officio Secretary of the Senate, the Syndicate, the Faculties
and the Board of Studies, but shall not be deemed to be a member of any of these authorities.
(7) It shall be the duty of the Registrar:-
(a) to be the custodian of the records, the common seal and such other property of the
University as the Syndicate shall commit to his charge;
(b) to issue all notices convening meetings of the Senate, the Syndicate, the Faculties, the
Boards of Studies, the Boards of Examiners and of any Committee appointed by the authorities
of the University;
(c) to keep the minutes of all the proceedings of the meetings of the Senate, the
Syndicate, the Faculties, the Board of Studies, the Boards of Examiners and of any Committee
appointed by the authorities of the University;
(d) to conduct the official correspondence of the Syndicate;
(e) to supply to the Chancellor, copies of the agenda of the meetings of the authorities of
the University as soon as they are issued and the minutes of the proceedings of such meetings;
and
(f) to exercise such other powers and perform such other duties as may be specified in the
statutes, the ordinances or the regulations or as may be required, from time to time, by the
Syndicate or the Vice-Chancellor.
(8) In all suits and other legal proceedings by or against the University, the pleadings
shall be signed and verified by the Registrar and all processes in such suits and proceedings
shall be issued to and served on, the Registrar.
16. The Finance Officer: (1) The Finance Officer shall be a whole time salaried officer of the
University appointed by the Syndicate from out of a panel of three names recommended by the
Government, for such period as may be specified by the Syndicate in this behalf.
(2) The emoluments and other terms and conditions of service of the Finance Officer shall be
such as may be prescribed by the ordinance.
(3) The Finance Officer shall retire on attaining the age of fifty-eight years or on the expiry of
the period specified by the Syndicate under sub-section (1), whichever is earlier;
Provided that the Finance Officer shall notwithstanding his attaining the age of fifty-eight years,
continue an office until his successor is appointed and enters upon his office or until the expiry of
a period of one year whichever is earlier.
(4) When the Officer of the Finance Officer is vacant, or when the Finance Officer is, by
reason of illness, absence or any other cause, unable to perform the duties of his office, the duties
of the Finance Officer shall be performed by the person as the Vice-Chancellor may appoint for
the purpose.
(5) The Finance Officer shall be the ex-officio Secretary of the Finance Committee, but shall
not be deemed to be a member of such Committee.
(6) The Finance Officer shall :-
(a) exercise general supervision over the funds of the University and shall advise the
University as regards its financial policy; and
(b) exercise such other powers and perform such other financial function as may be
assigned to him by the Syndicate or as may be prescribed by the statutes or the ordinance:
Provided that the Finance Officer shall not incur any expenditure or make any investment
exceeding such amount as may be prescribed without the previous approval of the Syndicate.
(7) Subject to the control of the Syndicate, the Finance Officer shall –
(a) hold and manage the property and investment of the University including trust and
endowed property;
(b) ensure that the limits fixed by the Syndicate for recurring and non-recurring
expenditure for a year are not exceeded and that all moneys are expended on the purposes for
which they are granted or allotted;
(c) be responsible for the preparation of annual accounts, financial estimates and the
budget of the University and for their presentation to the Syndicate;
(d) keep a constant watch on the cash and bank balances and of investments;
(e) watch the progress of the collection of revenue and advise on the methods of
collection employed;
(f) ensure that the registers of buildings, land, furniture and equipment are maintained up-
to-date, and that stock-checking is conducted, of equipments and other consumable materials in
all offices, special centres, specialized laboratories and colleges maintained by the University;
(g) bring to the notice of the Vice-Chancellor any unauthorized expenditure or other
financial irregularity and suggest appropriate action to be taken against persons at fault; and
(h) call from any office, centre, laboratory and college maintained by the University, and
information or returns that he may consider necessary for the performance of his duties;
8. The receipt of the Finance Officer or of the person or persons duly authorized to this
behalf by the Syndicate for any money payable to the University shall be sufficient discharge for
payment of such money.
17. The Controller of Examinations : (1) The Controller of Examinations shall be a whole-time
officer of the University appointed by the Syndicate for such period and on such terms and
conditions as may be prescribed.
(2) The Controller of Examinations shall exercise such powers and perform such duties as
may be prescribed.
18. Authorities of the University:- The authorities of the University shall be the Senate, the
Syndicate, the Standing Committee on Academic Affairs, the Faculties, the Finance Committee,
the Boards of Studies and such other authorities as may be declared by the statutes to be
authorities of the University.
19. The Planning Board:- (1) There shall be constituted a Planning Board of the University
which shall advise generally on the planning and development of the University and keep under
review the standard of education and research in the University.
(2) The Planning Board shall consist of the following members, namely:-
(i) the Vice-Chancellor who shall be the Chairman of the Board; and
(ii) not more than eight persons of high academic standing.
(3) The members of the Planning Board shall be appointed by the Chancellor and shall
hold office for such period as he may determine.
(4) The Planning Board shall, in addition to all other powers vested in it by this Act,
have the right to advise the Syndicate and the Standing Committee on Academic
Affairs on any academic matter.
20. Vice-Chancellor and other officers, etc., to be public servants:- The Vice-Chancellor, the
Registrar, the Finance Officer, the Controller of Examinations and other employees of the
University shall be deemed when acting or purporting to act in pursuance of any of the
provisions of this Act to be public servants within the meaning of section 21 of the Indian Penal
Code (Central Act XLV of 1860).
CHAPTER III
THE SENATE AND THE STANDING COMMITTEE ON ACADEMIC AFFAIRS
POWERS AND DUTIES
21. The Senate :- (a) The Senate shall consist of the following persons, namely:-
Class I – Ex – Officio Members
(1) The Chancellor ;
(2) The Pro-Chancellor ;
(3) The Vice-Chancellor ;
(4) The Secretary to Government, in-charge of Education ;
(5) The Secretary to Government, in-charge of Health and Family Welfare ;
(6) The Director of Collegiate Education ;
(7) The Director of Technical Education ;
(8) The Director of Medical Education ;
(9) Heads of University Departments of Study and Research; and
(10) Members of the Syndicate who are not otherwise members of the Senate.
Class II – Other Members
(1) One member elected by the Members of the Tamil Nadu Legislative Assembly from
among themselves and one member elected by the Members of the Tamil Nadu Legislative
Council from among themselves;
(2) Two members representing research institutions of national importance to be
nominated by the Chancellor;
(3) Two members from among the Academic Experts to be nominated by the Chancellor ;
and
(4) Three members nominated by the Pro-Chancellor of whom not less than two shall be
nominated to secure the representation of the Scheduled Castes and Scheduled Tribes not
otherwise adequately represented.
(b) (i) In case the Secretary to Government, in-charge of Education or the Secretary to
Government, in-charge of Health and Family Welfare, is unable to attend the meetings of the
Senate for any reason, he may depute any officer of his department not lower in rank than that of
Deputy Secretary to Government, to attend the meetings.
(ii) In case the Director of Collegiate Education, or the Director of Technical Education,
or the Director of Medical Education, is unable to attend the meetings of the Senate for any
reason, he may depute any office of his Department not lower in rank than that of Deputy
Director, to attend the meetings.
(c) Save as otherwise provided, elected and nominated members of the Senate shall hold
office for a period of three years; “provided that a member of Tamil Nadu Legislative Assembly
shall cease to be a member of the Senate from date on which he cease, to be a member of Tamil
Nadu Legislative Assembly”.
Provided further that where an elected or nominated member of the Senate is appointed
temporarily to any of the offices by virtue of which he is entitled to be a member of the Senate
ex-officio, he shall, by notice in writing signed by him and communicated to the Vice-Chancellor
within seven days from the date of his taking charge of his appointment, choose whether he will
continue to be a member of the Senate by virtue of his election or nomination or whether he will
vacate office as such member and become a member ex-officio by virtue of his appointment, and
the choice shall be conclusive. On failure to make such choice, he shall be deemed to have
vacated his office as an elected or a nominated member.
(d) When a person ceases to be a member of the Senate he shall cease to be a member of
any of the authorities of the University of which he may happen to be a member by virtue of his
membership of the Senate.
22. Senate to review the broad policies and programmes of the University :- Subject to the other
provisions of this Act, the Senate shall have the following powers and functions, namely:-
(a) to review, from time to time, the broad polices and programmes of the University and
to suggest measures for the improvement and development of the University;
(b) to advise the Chancellor in respect of any matter, which may be referred to it for
advice; and
(c) to exercise such other powers and perform such other functions as may be prescribed
by the statutes.
23. Meetings of the Senate: (1) The senate shall meet at least twice in every year on dates to be
fixed by the Vice-Chancellor. One of such meetings shall be called the annual meeting. The
Senate may also meet at such other times as it may, from time to time, determine.
(2) One-third of the total strength of the members of the Senate shall be the quorum
required for a meeting of the Senate.
Provided that such quorum shall not be required at a convocation of the University or a
meeting of the Senate, held for the purpose of conferring degrees, titles, diplomas or other
academic distinctions.
(3) The Vice-Chancellor may, whenever he thinks fit, and shall, upon a requisition in
writing signed by not less than fifty percent of the total members of the Senate, convene a
special meeting of the Senate.
24. The Standing Committee on Academic Affairs:- (1) There shall be a Standing Committee on
Academic Affairs of the University which shall, subject to the provisions of this Act, the
statutes and the ordinances, co-ordinate and exercise general supervision over the academic
affairs of the University.
(2) (a) The Standing Committee on Academic Affairs shall in addition to the Vice-
Chancellor, consist of the following persons namely:-
Class I –Ex-officio Members :
(1) The Director of Collegiate Education ;
(2) The Director of Technical Education;
(3) The Director of Medical Education;
(4) Heads of Departments, Heads of Schools of excellence and Heads of advanced
centres in the University.
Class I –Other Members :
Two members nominated by the Vice-Chancellor according to seniority from among the
Associate Professors in the University.
(b) In case the Director of Collegiate Education, or the Director of Technical Education,
or the Director of Medical Education, is unable to attend the meetings of the Standing
Committee on Academic Affairs for any reason, he may depute any officer of his department
not lower in rank than that of Deputy Director, to attend the meetings.
(c) The Vice-Chancellor shall be the ex-officio Chairman of the Standing Committee on
Academic Affairs.
(d) The members of the Standing Committee on Academic Affairs, other than the
ex-officio members shall hold office for a period of three years.
Provided further that where a nominated member of the Standing Committee on
Academic Affairs is appointed temporarily to any of the offices by virtue of which he is entitled
to be a member of the Standing Committee on Academic Affairs ex-officio, he shall by notice in
writing signed by him and communicated to the Vice-Chancellor within seven days from the
date of his taking charge of his appointment, choose whether he will continue to be a member
of the Standing Committee on Academic Affairs by virtue of his nomination or whether he will
vacate office as such member and become a member ex-officio by virtue of his appointment
and the choice shall be conclusive. On failure to make such a choice, he shall be deemed to
have vacated his office as a nominated member.
(e) The members of the Standing Committee on Academic Affairs shall not be entitled to
receive any remuneration from the University except such daily and travelling allowances as
may be prescribed;
Provided that nothing contained in this clause shall preclude any member from drawing
his normal emoluments to which he is entitled by virtue of the office he holds.
(f) A member of the Standing Committee on Academic Affairs, other than ex-officio
member, may tender resignation of his membership at any time before the term of his office
expires. Such resignation shall be conveyed to the Vice-Chancellor by a letter in writing by the
member, and the resignation shall take effect from the date of its acceptance by the Vice-
Chancellor.
(3) The powers and duties of the Standing Committee on Academic Affairs shall be such
as may be prescribed by the statutes.
CHAPTER IV
THE SYNDICATE
25. The Syndicate :- a) The Chancellor shall, as soon as may be, after the first
Vice-Chancellor is appointed under section 59 constitute the Syndicate.
.
(b) The Syndicate shall, in addition to the Vice-Chancellor consist of the following
persons, namely:-
Class I – LIFE MEMBER
Thirumathi Umayal Ramanathan, daughter of Dr. RM. Alagappa Chettiar “and after her,
her son Thiru R. Vairavan” (As per the Tamil Nadu Government Gazette Notification dated
5.10.2001)
Class II – Ex-officio Members
(1) The Secretary to Government, in-charge of Education;
(2) The Secretary to Government, in-charge of Health and Family Welfare;
(3) The Director of Collegiate Education;
(4) The Director of Technical Education ; and
(5) The Director of Medical Education.
Class III- Other Members.
(1) Two Members elected by the Senate from among its members;
Provided that the member so elected shall not be an employee of the University or any
institution or Centre recognized by the University
(2) Three Members from among the Academic Experts to be nominated by the
Chancellor;
(3) One University Professor for every ten Departments of study and research, schools of
excellence and centres of advanced studies, or part thereof, to be nominated by rotation among
such departments, schools and centres by the Chancellor on the recommendation of the Vice-
Chancellor.
Explanation:- For the purpose of nomination under this item, all departments of study and
research schools of excellence and centres of advanced studies shall be treated as “one unit”.
(c) The Vice-Chancellor shall be the ex-officio Chairman of the Syndicate.
(d) (i) In case the “Secretary to Government, in-charge of Education, or the Secretary to
Government, in-charge of Health and Family Welfare, is unable to attend the meetings of the
Syndicate for any reason he may depute any officer of his department not lower in rank than that
of Deputy Secretary to Government, to attend the meetings.
(ii) In case the Director of Collegiate Education, or the Director of Technical
Education, or the Director of Medical Education, is unable to attend the meetings of the
Syndicate for any reason, he may depute any officer of his department not lower in rank than that
of Deputy Director, to attend the meetings.
(e) Save as otherwise provided, the members of the Syndicate other than the life member
and the ex-officio members shall hold office for a period of three years and such members shall
be eligible for election or nomination for not more than another period of three years.
Provided further that where an elected or a nominated member of the Syndicate is
appointed temporarily to any of the offices by virtue of which he is entitled to be a member of
the Syndicate ex-officio, he shall, by notice in writing signed by him and communicated to the
Vice-Chancellor within seven days from the date of his taking charge of his appointment, choose
whether he will continue to be a member of the Syndicate by virtue of his election or nomination
or whether he will vacate office as such member and become a member ex-officio by virtue of
his appointment and the choice shall be conclusive. On failure to make such choice, he shall be
deemed to have vacated his office as an elected or a nominated member.
(f) When a person ceases to be a member of the Syndicate, he shall cease to be a member
of any of the authorities of the University of which he may happen to be a member by virtue of
his membership of the Syndicate.
(g) The members of the Syndicate shall not be entitled to receive any remuneration from
the University except such daily and travelling allowances as may be prescribed.
Provided that nothing contained in this clause shall preclude any member from drawing
his normal emoluments to which he is entitled by virtue of the office he holds.
(h) A member of the Syndicate, other than ex-officio member may tender resignation of
his membership at any time before the term of his office expires. Such resignation shall be
conveyed to the Chancellor by a letter in writing by the member, and the resignation shall take
effect from the date of its acceptance by the Chancellor.
26. Powers of the Syndicate:- (a) The Syndicate shall have the following powers, namely:-
(1) to make statutes and amend or repeal the statutes;
(2) to make ordinances and amend or repeal the same;
(3) to co-operate with other Universities, other academic authorities and colleges in such
manner and for such purposes as it may determine;
(4) to provide for instruction and training in such branches of learning as it may think fit;
(5) to provide for research and advancement and dissemination of knowledge;
(6) to institute for Assistant Professorships, Associate Professorships, professorships and
any other teaching or research posts required by the University;
(7) to provide such lectures and instructions for students of University colleges as the
Senate may determine and also to provide for lectures and instructions to persons not
being students of colleges and to grant diplomas to them;
(8) to institute degrees, titles, diplomas and other academic distinctions;
(9) to confer degrees, titles, diplomas and other academic dictions on persons
who –
(a) shall have pursued an approved course of study in University college or
laboratory or have been exempted therefrom in the manner prescribed and
shall have passed the prescribed examinations of the University.
(b) shall have carried on research under conditions prescribed;
(10) to confer honorary degrees or other distinctions on the recommendation of not
less than two-thirds of the members of the Syndicate;
(11) to establish and maintain hostels;
(12) to institute fellowships, travelling fellowships, scholarships, studentships,
bursaries, exhibitions, medals and prizes;
(13) to prescribe the fees to be charged for admission to the examinations, degrees and
diplomas of the University and for all or any of the purposes specified in section 5;
(14) to consider and take such action as it may deem fit on the annual report, the
annual accounts and the financial estimates;
(15) to institute a University Extension Board and to maintain it;
(16) to institute a publication bureau, student’s union employment bureau and
University athletic clubs and to maintain them;
(17) to enter into any agreement with the Central or any State Government or with a
private management for assuming of the management of any institution and for taking
over its properties and liabilities or for any other purposes not repugnant to the
provisions of this Act;
(18) to make statutes regulating the method of election to the authorities of the
University and the procedure at the meeting of the Senate, Syndicate and other
authorities of the University and the quorum
(19) of members required for the transaction of business by the authorities of the
University other than the Senate;
(20) to hold, control and administer the properties and funds of the University;
(21) to direct the form, custody and use of the common seal of the University;
(22) to regulate and determine all matters concerning the University in accordance
with this Act, the statutes, the ordinances and the regulations;
(23) to administer all properties and funds placed at the disposal of the University for
specific purposes;
(24) (a) to appoint the University Assistant Professors, University Associate
Professors, University Professor and the teachers of the University, fix their
emolument, if any, define their duties and the conditions of their service and provide
for filling up of temporary vacancies;
(b) to make ordinance specifying the mode of appointment of administrative and
other similar posts and fix their emolument, if any, define their duties and the
conditions of their service and provide for filling up of temporary vacancies;
(25) to suspend and dismiss the University Assistant Professors, University Associate
Professors, University Professors and the teachers and the other employees of the
University;
(26) to accept, on behalf of the University, endowments, bequests, donations, grants
and transfers of any movable and immovable properties made to it;
Provided that, all such endowments, bequests, donations, grants and transfers shall
be reported to the Senate at its next meeting;
(26) (i) to raise, on behalf of the University, loans from the Central or any State
Government or the public or any Corporation owned or controller by the Central or any State
Government;
(ii) to borrow money with the approval of the Government on the security of the
property of the University for the purposes of the University;
(27) to recognize hostels not maintained by the University and to suspend or withdraw
recognition of any hostel which is not conducted in accordance with the ordinances and the
conditions imposed there under;
(28) to arrange for, and direct, the inspection of all University colleges and hostels;
(29) to prescribe the qualifications of teachers in University colleges and hostels;
(30) to award fellowships, traveling fellowships, scholarships, studentships, bursaries,
exhibitions, medals and prizes in accordance with the statutes;
(31) to charge and collect such fees as may be prescribed;
(32) to conduct the University examinations and approve and publish the results thereof;
(33) to make ordinances regarding the admission of students to the University or
prescribing examinations to be recognized as equivalent to University examinations;
(34) to appoint members to the Boards of Studies;
(35) (i) to appoint examiners, after consideration of the recommendations of the Boards
of Studies; and
(ii) to fix their remuneration;
(36) to supervise and control the residence and discipline of the students of the
University and make arrangements for securing their health and well-being;
(37) to institute and manage University colleges and laboratories, libraries, museums,
institutes of research and other institutions established or maintained by University ;
(38) to manage hostels instituted by the University ;
(39) to regulate the working of the University Extension Board ;
(40) to manage any publication bureau, student’s unions, employment bureau and
University athletic clubs instituted by the University
(41) to review the instruction and teaching of the University ;
(42) to promote research within the University and to require reports, from time
to time of such research ;
(43) to exercise such other powers and powers perform such other duties as may be
conferred or imposed on it by this Act or the statutes, ordinances or regulations ; and
(44) to delegate any of its powers to the Vice-Chancellor to a committee from amount
its own members or to a committee appointed in accordance with the statutes
(b) The Syndicate may consult the Standing Committee on Academic Affairs in
respect of any academic matter, where it considers such consultation is necessary.
27. Meetings of the Syndicate – (1) The Syndicate shall meet at such times and places and
shall, subject to the provisions of sub-sections (2) and (3) observe such rules of procedure in
regard to transaction of business at its meetings including the quorum at meetings as may be
prescribed ;
Provided that the Syndicate shall meet atleast once in every three months ;’
(2) The Vice-Chancellor or in his absence any member chosen by the members
present, shall preside at a meeting of the Syndicate.
(3) All questions at any meeting of the Syndicate shall be decided by a majority of
the votes of the members present and voting and in the case of an equality of votes, the Vice-
chancellor or the member presiding, as the case may be, shall have and exercise a second or
casting vote.
(4) (a) The Syndicate may, for the purpose of consultation, invite any person
having special knowledge or practical experience in any subject under consideration to attend to
any meeting. Such person may speak in, and otherwise take part in, the proceedings of such
meetings but shall not be entitled to vote :
(b) The person so invited shall be entitled to such daily and travelling allowances as
are admissible to a member of the Syndicate.
28. Annual Report :- The annual report of the University shall be prepared by the Syndicate
and shall be submitted to the Senate on or before such date as may be prescribed by the statutes
and shall be considered by the Senate at its next annual meeting. The Senate may pass
resolutions thereon and communicate the same to the Syndicate which shall taken action in
accordance therewith. The Syndicate shall inform the Senate of the action taken by it. A copy of
the report with a copy of the resolution thereon, if any, of the Senate shall be submitted to the
Chancellor and to the Government for information.
29. Annual Accounts :- (1) The annual accounts of the University shall be submitted to such
examination and audit as the Government may direct.
(2) The University shall settle objections raised in such audit and carry out such
instructions as may be issued by the Government on the audit report.
(3) The accounts when audited shall be published by the Syndicate in such manner as
may be prescribed by the ordinances and copies there of shall be submitted to the
Senate at its next meeting and to the Chancellor and to the Government within the
three months of such publication
CHAPTER – V
THE FACULTIES, THE BOARDS OF STUDIES, THE FINANCE COMMITTEE
AND OTHER AUTHORITIES
30. Constitution and function of Faculties :- (1) The University shall include Faculties of
Arts, Science, Education, Commerce and such other faculties with such departments as
may be prescribed by the statutes.
(2) The constitution and functions of the faculties shall, in all other respects, be such as may
be prescribed by the regulations.
(3) Notwithstanding anything contained in sub-section (2) the Standing Committee on
Academic Affairs may on the recommendations of the Syndicate, appoint any teacher of
the University as a member of a faculty.
(4) Each Faculty shall comprise of :
(i) the following departments of Teaching, namely :-
(1) Faculty of Arts
(i) Department of Tamil
ii) Department of History
(2) Faculty of Science
(i) Department of Mathematics
(ii) Department of Physics
(3) Faculty of Teaching
(i) Department of Education
(ii) Department of Physical Education
(4) Faculty of Commerce
(i) Department of Commerce; and
(ii) such other departments as may be prescribed by the statutes
31. The Boards of Studies:- There shall be Boards of studies attached to each department of
teaching. The constitution and power of the Boards of Studies shall be such as may be
prescribed by the ordinances.
32. Constitution of other authorities :- The constitution of such other bodies as may be
declared by the statutes to be authorities of the University shall be provided for in the manner
prescribed.
33. Finance Committee : (1) The Finance Committee shall consist of the following members,
namely :-
(i) The Vice-Chancellor
(ii) The Secretary to Government, in-charge of Finance
(iii) The Secretary to Government, in-charge of Education
(iv) Three members nominated by the Syndicate from among its members of whom one shall
be a Professor nominated to the Syndicate by the Chancellor
(2) If for any reason the officer referred to in clause (ii) or clause (iii) of sub-section (1) is
unable to attend any meeting of the Finance Committee, he may depute any officer of the
department concerned not lower in rank than that of Deputy Secretary to Government to attend
such meeting. The officer so deputed shall have the right to take part in the discussions of the
Committee and shall have the right to vote.
(3) The Vice-Chancellor shall be the ex-officio Chairman and the Finance Officer shall be
the ex-officio Secretary of the Finance Committee.
(4) All the members of the Finance Committee, other than the ex-officio members, shall hold
office for a period of three years.
(5) The Finance Committee shall meet atleast twice in every year to examine the accounts and to
scrutinize proposals for expenditure.
(6) The annual accounts of the University prepared by the Finance Officer shall be laid
before the Finance Committee for consideration and comments and thereafter submitted to the
Syndicate for approval.
(7) The Finance Committee shall recommend limits for the total recurring expenditure and
total non-recurring expenditure for the year based on the income and resource of the University
which, in the case of productive works, may include the proceeds of loans.
(8) The Finance Committee shall :-
(a) review the financial position of the University from time to time.
(b) make recommendation to the Syndicate on every proposal involving investment
or expenditure for which no provision has been made in the annual financial estimates or which
involves expenditure in excess of the amount provided for in the annual financial estimates.
(c) prescribe the methods and procedure and forms for maintaining the accounts of
the University and colleges;
(d) make recommendation to the Syndicate on all matters relating to the finance of
the University; and
(e) perform such other functions as may be prescribed.
(9) The financial estimates of the University prepared by the Finance Officer shall be laid
before the Finance Committee for consideration and comments. The said estimates, as
modified by the Finance Committee, shall then be laid before the Syndicate for consideration.
The Syndicate may accept the modifications made by the finance committee.
CHAPTER – VI
STATUTES, ORDINANCES AND REGULATIONS
34. Statutes :- Subject to the provisions of this Act, the statutes may provide for all or any of
the following matters namely :-
(i) the holding of convocation to confer degrees;
(ii) the conferment of honorary degrees and academic distinctions;
(iii) the constitution, powers and functions of the authorities of the University;
(iv) the manner of filling vacancies among members of the authorities;
(v) the allowances to be paid to the members of the authorities and the committees
thereof;
(vi) the procedure at meetings of the authorities including the quorum for the
transactions of businesses at such meetings;
(vii) the authentication of the orders of decisions of the authorities;
(viii) the formation of departments of teachings at the University and the University
Colleges;
(ix) the term of office and methods of appointment and conditions of service of the
officers of the University other than the Chancellor and the Pro-Chancellor;
(x) the qualifications of the teachers and other persons employed by the University;
(xi) the classification, the method of appointment and determination of the terms and
conditions of service of teachers and other persons employed by the University;
(xii) the institution of pension, gratuity, insurance of provident fund for the benefit of the
officers, teachers and other persons employed by the University;
(xiii) the institution of fellowships, travelling fellowships, scholarships, studentships,
bursaries, exhibitions, medals and prizes and the conditions of award thereof;
(xiv) the establishment and maintenance of halls, hostels and laboratories;
(xv) the conditions for residence of students of the University in the halls and hostels and
the levy of fees and other charges for such residence;
(xvi) the delegation of powers vested in the authorities or officers of the University; and
(xvii) any other matter, which is required to be or may be prescribed by the statutes.
35. Statutes how made:- (1) The Syndicate may, from time to time make statutes and amend or
repeal the statutes in the manner hereinafter provided in this section.
(2) The Standing Committee on Academic Affairs may proposed to the Syndicate the
draft of any statute to be passed by the Syndicate and such draft shall be considered by the
Syndicate at its next meeting;
Provided that the Standing Committee on Academic Affairs shall not propose the draft of
any statute or any amendment to a statute relating to matters other then academic affairs.
(3) The Syndicate may consider the draft proposed by the Standing Committee on
Academic Affairs under sub-section (2) and may either pass the draft statute or reject or return it
with or without amendments to the Standing Committee on Academic Affairs for
reconsideration.
(4) (a) Any member of the Syndicate may propose to the Syndicate the draft of a statute
and the Syndicate may either accept or reject the draft, if it relates to matter not falling within the
purview of the Standing Committee on Academic Affairs.
(b) In case such draft relates to a matter within the purview of the Standing
Committee on Academic Affairs, the Syndicate shall refer it for consideration to the Standing
Committee on Academic Affairs, which may either report to the Syndicate that it, does not
approve the draft or submit the draft to the Syndicate in such form as the Standing Committee on
Academic Affairs may approve and the Syndicate may either pass with or without amendment or
reject the draft.
(5) A statute passed by the Syndicate shall be submitted to the Chancellor who may assent
thereto or withhold his assent. A statute passed by the Syndicate shall have no validity
until it has been assented to by the Chancellor.
36. Ordinances:- Subject to the provisions of the Act and the statutes, the ordinances may
provide for all or any of the following matters, namely:-
(i) the admission of the students to the University and the levy of fees in University
Colleges and laboratories;
(ii) the courses of study leading to all degrees, titles, diplomas and other academic
distinctions of the University;
(iii) the conditions of residence of students of the University and the levy of fees for
residence in hostels maintained by the University;
(iv) the conditions of recognition on hostels not maintained by the University;
(v) the conditions under which the students shall be admitted to the courses of study
leading to degrees, titles, diplomas and other academic distinction of the University;
(vi) the conduct of examinations of the University and the condition on which students
shall be admitted to such examinations;
(vii) the manner in which exemption relating to the admission of students to examinations
may be given;
(viii) the conditions and mode of appointment and duties of examining bodies and
examiners;
(ix) the maintenances of discipline among the students of the University;
(x) the fees to be charged for courses of study, research, experiment and practicals
training and for admission for degrees, titles, diplomas and other academic distinctions of the
University;
(xi) the qualification and emoluments of teachers of the university; and
(xii) any other matter which by this Act, or the statutes is to be made or may be provided
for by an ordinance.
37. Ordinances, how made :- (1) in making ordinance, the Syndicate shall consult-
(i) the Boards of studies when ordinances affect the appointment and duties of examiners;
and
(ii) the Standing Committee on Academic Affairs when they affect the conduct or
standard of examination, or the conditions of residence of students.
(2) All ordinances made by the Syndicate shall have effect from such date as it may
direct, but every ordinance so made shall be submitted as soon as may be to the chancellor and
the senate and shall by considered by the senate at its next succeeding meeting;
(3) The chancellor may direct that the operation of any ordinance shall be suspended until
such time as the senate has had an opportunity of considering the same.
38. Regulations, how made:- (1) The Standing Committee on Academic Affairs may make
regulations consistent with this Act, the statutes and the ordinances to carry out the duties
assigned to it there under.
(2) All such regulations shall have effect from such date as the Standing Committee on
Academic Affairs may direct but any regulation so made shall be submitted as soon as may be to
the senate for its consideration at its next succeeding meeting.
CHAPTER – VII
ADMISSION AND RESIDENCE OF STUDENTS
39. Admission to university courses- (1) No person shall be admitted to a course of study in the
university for admission to the examinations for degrees or titles or diplomas the university
unless he –
(i) has passed the examination prescribed therefore; and
(ii) fulfils such other conditions as may be prescribed by the University.
(2) Every candidate for a University examination shall, unless exempted from the
provision of this sub-section by a special order of the syndicate made on the recommendation of
the Standing Committee on Academic Affairs, to be enrolled as a member of University college
or laboratory. Any such exemption may be made subject to such conditions as the syndicate may
think fit.
(3) students exempted from the provisions of sub-section (2) and students admitted in
accordance with the conditions prescribed to course of study other than courses of study for a
degree shall be non-collegiate students of the University.
40. Admission to University Examinations:- No candidate shall be admitted to any
University examination unless he is enrolled as a member of a University College or
laboratory and has satisfied the requirements as to the attendance required under the
regulations of the same or unless he is exempted from such requirements of enrolment or
attendance or both b y an order of the Syndicate passed on the recommendation of the
Standing Committee on Academic Affairs made under the regulations prescribed.
Exemptions granted under this section shall be subject to such conditions as the
Syndicate may think fit.
41. Attendance qualifying for University Examinations:- No attendance at instruction given
in any college or institution other than that conducted by the University shall qualify for
admission to any examination of the University.
42. Residences and hostels:- Every student of the University other than a non-collegiate
student shall be required to reside in a hostel or under such other conditions as may be
prescribed.
CHAPTER VIII
UNIVERSITY FUNDS
41. General Funds:- The University shall have a General Fund which shall be credited –
(a) its income from fees, grants, donations and gifts, if any.
(b) any contribution or grant made by the Central Government, any State
Government, the University Grants Commission or like authority, any
local authority or any corporation owned or controlled by the Government; and
(c) Endowments and other receipts.
CHAPTER – IX
CONDITIONS OF SERVICE
44. Pension, gratuity, etc- (1) The University shall institute for the benefit of its officers,
teachers, and other persons employed by the University, such pension, gratuity, insurance
and provident fund as it may deem fit, in such manner and subject to such conditions, as
may be prescribed.
(2) Where the University has so instituted a provident Fund under sub-section (1), the
Government may declare that the provisions of the provident Funds Act, 1925
(Central Act XIX of 1925), shall apply to such fund as if the University
were a local authority and the fund a Government Provident Fund.
(3) The University may, in consultation with the Finance Committee, invest the
provident fund amount in such manner, as it may determine.
45. Conditions of service:- Subject to the provisions of this Act, the appointment, procedure
for selection pay and allowances and other conditions of service of officers, teachers and
other persons employed in the University shall be such as may be prescribed.
Explanation:- For the purposes of this section, the word “officers” shall not include the
Chancellor and the Pro-Chancellor.
46. Terms and conditions of service of the Heads of the Department (1) Each Department of the
University shall have a Head who be Professor or Director and whose duties and functions and
terms and conditions of appointment shall be prescribed by the ordinances;
provided that if there is more than one professor in any Department, then Head of the
Department shall be appointed in the manner prescribed by the ordinances;
provided further that in a department where there is no Professor, an Assistant Professor, or
a Associate Professor may be appointed as Head of the Department in the manner prescribed by
the ordinances;
(2) It shall be open to a Professor or Assistant Professor or Associate Professor to decline
the offer of appointment as Head of the Department.
(3) A person appointed as Head of the Department shall hold office as such for a period of
three years and shall be eligible for reappointment.
(4) A Head of the Department may resign his office at any time during his tenure of office.
(5) A Head of the Department shall perform such function as may be prescribed by the
ordinances.
47. Terms and conditions service of Deans of Faculties:- (1) Every Dean of Faculty shall be
appointed by the Vice-Chancellor from among the Professor in the Faculty for period of three
years and shall be eligible for re-appointment.
Provided that a Dean on attaining the age of fiftyeight years shall ceases to hold office as
such.
Provided further if at any time there is no Professor in a Faculty, the Vice-Chancellor shall
exercise the powers of the Dean of the Faculty.
(2) When the office of the Dean is vacant or when the Dean is, by reason of illness, absence
or any other cause, unable to perform the duties of his office shall be performed by such person
as the Vice-Chancellor may appoint for the purpose.
(3) The Dean shall be the Head of the Faculty and shall be responsible for the conduct and
maintenance of the standards of teaching and research in the Faculty. The Dean shall have such
other functions as may be prescribed by the ordinances.
(4) The Dean shall have the right to be present and to speak at any meeting of the Boards of
Studies or Committees of the Faculty, as the case may be, but shall not have the right to vote
thereat unless he is a member thereof.
48. Selection Committees:- (1) There shall be Selection Committees for making
recommendations to the Syndicate for appointment to the posts of Professor, Assistant Professor,
Associate Professor, Assistant Professor and Librarian of institutions maintained by the
University.
(2) The Selection Committee for appointment to the posts specified in column (1) of the
Table below shall consist of the Vice-Chancellor a nominee of the Chancellor, a nominee of the
Government and the persons specified in the corresponding entry in column (2) of the said Table
and in the case of appointment of a Professor, Assistant Professor, Associate Professor or
Assistant Professor in a department where there is no Head of the Department shall also consist
of a person nominated by the Standing Committee on Academic Affairs from among its
members:-
THE TABLE
1 2
Professor, Assistant (i) The Head of the Department concerned, if he is a Professor.
Professor (or) Associate
Professor (ii) One Director or a Dean or a Professor to be nominated
by the Vice-Chancellor.
(iii) Three persons not in the service of the University,
nominated by the Syndicate out of a panel of names
recommended by the Standing Committee on Academic
Affairs for their special knowledge of, or interest in, the
Subject with the Professor, Assistant Professor or
Associate Professor will be concerned.
(i) The Head of the Department concerned
(ii) One Professor to be nominated by the Vice-Chancellor
(iii) Two persons not in the service of the University,
nominated by the Syndicate out of a panel of names
recommended by the Standing Committee on Academic
Affairs for their special knowledge of, or interest in
the subject with which the Assistant Professor will be
concerned
Librarian (i) Two persons not in the service of the University, who have
special knowledge of the subject of Library science or
Library Administration to be nominated by the Syndicate
(ii) One person, not in the service of the University
nominated
by the Syndicate.
Explanation I – where the appointments are being made for an inter-disciplinary project, the
head of the project shall be deemed to be Head of the Department of concerned.
Explanation II - The professor to be nominated shall be the Professor concerned with the
speciality for which the selection is being made and that the Vice-Chancellor shall consult the
Head of the Department and the Dean of Faculty before nominating the Professor.
Explanation III – Atleast three out of four or two out of three members, as the case may be
concerned with the speciality referred to under column (2) shall be present at the selection
committee meeting.
(3) The Vice-Chancellor shall preside at the meetings of a Selection Committee.
(4) The meetings of a Selection Committee shall be convened by the Vice-Chancellor.
(5) The procedure to be followed by a Selection Committee in making recommendations shall be
laid down in the ordinances.
(6) If the Syndicate is unable to accept the recommendations made by a Selection Committee, it
shall record its reasons and submit the case to the Chancellor for final orders.
(7) Appointments to temporary posts shall be made in the manner indicated below:-
(i) If the temporary vacancy is for a duration longer then one academic session, it shall be
filled on the advice of the Selection Committee in accordance with the procedure indicated in the
foregoing provisions.
Provided the Vice-Chancellor is satisfied that in the interest of work it is necessary to fill the
vacancy, the appointment may be made on a temporary basis by a local selection committee
referred to in clause (ii) for a period of not exceeding six months.
(ii) If the temporary vacancy is for a period less than a year, an appointment to such
vacancy shall be made on the recommendation of a local selection committee consisting of the
Dean of the Faculty concerned, the Head of the Department and a nominee of the Vice-
Chancellor;
Provided that it the same person holds the office of the Dean and the Head of the
Department, the Selection Committee may consist of two nominees of the Vice-Chancellor;
Provided further that in case of sudden casual vacancies in teaching posts caused by death
or any other reason, the Dean may, in consultation with the Head of the Department concerned,
make a temporary appointment for a month and report to the Vice-Chancellor and the Registrar
about such appointment.
(iii) No teacher appointed temporarily shall, if he is not recommended by a regular
Selection Committee for appointment under this section, be continued in service on such
temporary employment unless he is subsequently selected by a local selection Committee or a
regular Selection Committee, for a temporary or permanent appointment as the case may be.
CHAPTER – X
TRANSFER OF COLLEGES, EMPLOYEES AND FUNDS
49. Transfer of certain college and institutions to the University:- (1) Notwithstanding anything
contained in the Madurai-Kamaraj University Act 1965 (Tamil Nadu Act 33 of 1965) relating to
the establishment of the Madurai Kamaraj University or the statutes, ordinances, regulations and
orders made there under, on and from the date of publication of this Act in the Tamil Nadu
Government Gazette, Dr. Alagappa Chettiar Teachers Training College, Karaikudi, the Alagappa
College of Physical Education, Karaikudi and the institutions specified in the Schedule, shall be
disaffiliated from the Madurai Kamaraj University to which they were affiliated on the date
immediately preceding such date. The institutions specified in the Schedule shall form
constituent colleges of the University and the provisions of this Act shall apply accordingly.
Explanation:- For removal of doubts, it is hereby declared that the Alagappa College, Karaikudi
(excluding the institutions specified in the Schedule) and the Government Engineering College,
Karaikudi, shall continue to be affiliated to the Madurai Kamaraj University.
(2) On and from the date of publication of this Act in the Tamil Nadu Government
Gazette, the control and management of Dr. Alagappa Chettiar Teachers Training College,
Karaikudi and the Alagappa College of Physical Education, Karaikudi and the institutions
specified in this schedule and of all properties assets and liabilities in relation thereto shall stand
transferred to, and vest in the University.
(3) The Government may, at any time, after the date of publication of this Act in the
Tamil Nadu Government Gazette, transfer to the University any of their lands for its use on such
terms and conditions as they deem proper.
(4) The Government may at any time after the date of publication of this Act in the Tamil
Nadu Government Gazette, transfer to the University the control and management of any of their
colleges and, institutions situated within the University area on such terms and conditions as they
deem proper.
(5) Notwithstanding anything contained in any other law relating to the establishment of
a University in the state on the statutes, ordinances, regulations and orders made there under, on
and from the date to be specified by the Government, the colleges or institutions referred to in
sub-section (4) shall be disaffiliated from the University to which they were affiliated on the date
immediately preceding such specified date and shall be transferred to, and maintained by, the
University as its constituent colleges or institutions and the provisions of this Act shall apply
accordingly.
(50) Special provisions for students:- (1) Notwithstanding anything contained in this Act, the
statutes, ordinances or regulations, every student of the Alagappa Chettiar Teachers Training
College, Karaikudi of the Alagappa College of Physical Education, Karaikudi and of every
institution specified in the schedule who immediately before the date of publication of this Act in
the Tamil Nadu Government Gazette, was studying in such college or institution or was eligible
for any examination held or conducted by the Madurai-Kamaraj University, shall be permitted to
complete his course of study or be admitted to the examination of the University and the
University shall make arrangements-
(a) for the instruction, teaching, training and holding examination for such students for
such period and in such manner as may be determined by the first Vice-Chancellor in
accordance with the course of study in the Madurai-Kamaraj University; and
(b) for the conferment of the corresponding degree, diploma or other academic
distinctions of the University upon the qualified student on the result of such examination.
(2) Notwithstanding anything contained in sub-section (1) or any other provision of this
Act, every person who, immediately before the date of publication of this Act in the Tamil Nadu
Government Gazette, was a student of Dr. Alagappa Chettiar Teachers Training College,
Karaikudi, of the Alagappa College of Physical Education, Karaikudi or any of the institutions
specified in the Schedule, shall be admitted to the examinations held or conducted by the
Madurai-Kamaraj University and the corresponding degree, diploma or other academic
distinctions of the Madurai-Kamaraj University shall be conferred upon the qualified students on
the result of such examinations, by the Madurai -Kamaraj University.
(51) Transfer of certain employees:- (1) (a) As soon as may be, after the date of publication of
this Act in the Tamil Nadu Government Gazette, the Government may, after consulting the first
Vice-Chancellor, direct by general or special order such of the employees who, immediately
before such date of publication, were serving in Dr. Alagappa Chettiar Teachers Training
College, Karaikudi, the Alagappa College of Physical Education, Karaikudi and the post-
graduate Departments of Tamil, Mathematics, Physics and Commerce in the Alagappa College,
Karaikudi, as are specified in such order shall stand allotted to serve in connection with the
affairs of the University with effect from such date, as may be specified in such order;
provided that no such employee shall be eligible for allotment to any post
in the University, unless he possesses the qualifications prescribed for such post;
provided further that no such order shall be issued in respect of any such employee
without his consent for such allotment.
(b) On and from the date specified in the order under clause (a), the persons specified in
such order shall become employees of the University and shall cease to be employees of Dr.
Alagappa Chettiar Teachers Training College, Karaikudi, the Alagappa College of Physical
Education, Karaikudi, and the post-graduate Departments of Tamil, Mathematics, Physics and
Commerce in the Alagappa College, Karaikudi, as the case may be.
(2) Every person referred to in sub-section (1) shall hold office under the University upon
such tenure, remuneration terms and conditions and rights and privileges as to pension, or
gratuity, if any, and other matters which he shall not be less favourable than those to which he
would have been entitled to on the date specified in the order under clause (a) of sub-section (1)
as if this Act had not been passed.
(3) If any dispute arises as to whether any person was serving in Dr. Alagappa Chettiar
Teachers Training College, Karaikudi or the Alagappa College of Physical Education, Karaikudi
or the post-graduate Department of Tamil, Mathematics, Physics, or Commerce in the Alagappa
College, Karaikudi, immediately before the date of publication of this Act in the Tamil Nadu
Government Gazette, such dispute shall be decided by the Government, whose decision shall be
final.
52. Transfer of accumulations in provident fund, etc:- The sums at the provident fund accounts of
the employees referred to in sub-section (1) of section 51 as on the date to be specified in the
order under clause (a) of the said sub-section (1) shall be transferred to the University and the
liability in respect of the said provident fund, pension, gratuity and family benefit fund accounts
of such employees shall be the liability of the University.
CHAPTER XI
MISCELLANEOUS
53. Filling of casual vacancies:- All casual vacancies among the members (other than ex-officio
members) of any authority or other body of the University shall be filled as soon as conveniently
may be, by the person or body who or which nominated or elected the member whose place has
become vacant and the person nominated or elected to a casual vacancy shall be a member of
such authority or body for the residue of the term for which the person whose place he fills
would have been a member:
Provided that vacancies arising by efflux of time among elected members of any authority or
other body of the University may be filled at elections which may be fixed by the Vice-
Chancellor to take place on such days not earlier than two months from the date on which the
vacancies arise, as he thinks fit;
Provided further that no casual vacancy shall be filled if such vacancy occurs within six
months before the date of the expiry of the term of the member of any authority or other body of
the University.
54. Proceedings of the University authorities and bodies not invalidated by vacancies:- No act or
proceeding of any authority or other body of the University shall be invalidated merely by reason
of the existence of any vacancy or of any defect or irregularity in the election or appointment of a
member of any authority or other body of the University of any defect or irregularity in such act
or proceeding not affecting the merits of the case or on the ground only that the Senate did not
meet twice in any year.
55. Removal from membership of the University:- (1) The Syndicate may remove by an order in
writing made in this behalf any person from membership of any authority of the University by a
resolution passed by a majority of the total membership of the Syndicate and by a majority of not
less than two-thirds of the members of the Syndicate present and voting at the meeting, if such
person has been convicted by a criminal court for an offence which in the opinion of the
Syndicate involves moral turpitude or if he has been guilty of gross misconduct and for the same
reason, the Syndicate may withdraw any degree or diploma conferred on or granted to that
person by the University.
(2) The Syndicate may also by an order in writing made in this behalf remove any person
from the membership of any authority of the University if he becomes of unsound mind or deaf-
mute or suffers from leprosy or has applied to be adjudicated or has been adjudicated as an
insolvent.
(3) No action under this section shall be taken against any person unless he has been
given a reasonable opportunity to show cause against the action proposed to be taken.
(4) A copy of every order passed under sub-section (1) or sub-section (2) as the case may
be, shall, as soon as may be after it is so passed, be communicated to the person concerned in the
manner prescribed by regulations.
56. Disputes as to constitution of University authorities and bodies:- If any question arises
whether any person has been duly elected or nominated as, or is entitled to be, a member of any
authority of the University or other body of the University, the question shall be referred to the
Chancellor whose decision thereon shall be final.
57. Constitution of committees:- All the authorities of the University shall have power to
constitute or reconstitute committees and to delegate to them such of their powers as they deem
fit, such committees shall, save as otherwise provided, consist of members of the authority
concerned and of such other persons, if any, as the authority in each case may think fit.
58. Power to obtain information: Notwithstanding anything contained in this Act or any other
law for the time being in force, the Government may, by order in writing, call for any
information from the University on any matter relating to the affairs of the University and the
University shall, if such information is available with it, furnish the Government with such
information within a reasonable period :
Provided that in the case of information which the University considers confidential, the
University may place the same before the Chancellor and the Pro-Chancellor
59. Appointment of the First Vice-Chancellor:- Not withstanding anything contained in sub-
section (1) of Section 13, within three months from the date of publication of this Act in the
Tamil Nadu Government Gazette, the first Vice-Chancellor shall be appointed by the
Government on a salary to be fixed by them for a period not exceeding three years and on such
other conditions as they think fit:
Provided that a person appointed as first Vice-Chancellor shall retire from office, if
during the term of his office, he completes the age of sixty-five years.
60. Appointment of the first Registrar:- Notwithstanding anything contained in sub-section (1) of
section 15, within three months from the date of publication of this Act in the Tamil Nadu
Government Gazette, the first Registrar shall be appointed by the Government on a salary to be
fixed by them for a period not exceeding three years and on such other conditions as they think
fit.
61. Transitory powers of the first Vice-Chancellor:- (1) It shall be the duty of the first Vice-
Chancellor to make arrangements for constituting the Senate, the Syndicate and the Standing
Committee on Academic Affairs and such other authorities of the University within six months
after the notified date or such longer period not exceeding one year as the Government may, by
notification, direct.
(2) The first Vice-Chancellor shall, in consultation with the Government, make such rules
as may be necessary for the functioning of the University.
(3) The authorities constituted under sub-section (1) shall commence to exercise their
functions on such date as the Government may, by notification, specify in this behalf.
(4) It shall be the duty of the first Vice-Chancellor to draft such statutes, ordinances and
regulations as may be necessary and submit them to the respective authorities competent to deal
with them for their disposal. Such statutes, ordinances and regulations when framed shall be
published in the Tamil Nadu Government, Gazette.
(5) Notwithstanding anything contained in this Act and the statutes and until such time an
authority is duly constituted, the first Vice-Chancellor may appoint any officer or constitute any
committee temporarily to exercise and perform any of the powers and duties of such authority
under this Act and the statutes.
2. Tamil Nadu Act 33 of 1965 not to apply :(1) On and from the date of publication of this Act in
the Tamil Nadu Government Gazette, the provisions of the Madurai-Kamaraj University Act
1985 (Tamil Nadu Act 33 of 1965) (hereinafter in this section referred to as the said Act), shall
cease to apply to, and in respect of Dr. Alagappa Chettiar Teachers Training College, Karaikudi,
the Alagappa College of Physical Education, Karaikudi and the institutions specified in the
Schedule.
(2) Such cessor shall not affect-
(a) the previous operation of the said Act; or
(b) any penalty, forfeiture or punishment incurred in respect of any offence committed
against the said Act; or
(c) any investigation, legal proceeding or remedy in respect of such penalty, forfeiture or
punishment, and any such investigation, legal proceeding or remedy may be instituted, continued
or conformed and any such penalty, forfeiture or punishment may be imposed as if this Act had
not been passed.
(3) Notwithstanding anything contained in sub-section (1), all statutes, ordinances and
regulations made under the said Act in the Tamil Nadu Government Gazette, shall, in so far as
they are not inconsistent with the provisions of this Act, continued to be in force until they are
repealed by statutes, ordinances and regulations made under this Act.
(4) Subject to the provisions of sub-section (2) but without prejudice to the provisions of sub-
section (3) and section 50, anything done or any action taken before the date of publication of
this Act in the Tamil Nadu Government Gazette, under any provision of the said Act in respect of
the university area, shall be deemed to have been done or taken under the corresponding
provision of this Act and shall continue to have effect accordingly unless and until superseded by
anything done or any action taken under the corresponding provision of this Act.
63. The Librarian :- (1) The Librarian shall be a whole time, officer of the University appointed
by the Syndicate on the recommendation of the selection Committee constituted for the purpose,
for such period and on such terms and conditions as may be prescribed.
(2) The Librarian shall exercise such powers and perform such duties it may be assigned to
him by the Syndicate.
64. Special mode of appointment:- (1) The Syndicate may invite a person of high academic
distinction and professional attainments to accept a post of Professor in the University on such
terms and conditions as it deems fit and on the person agreeing to do so, appoint him to the Post.
(2) The Syndicate may appoint a teacher or any other member of the academic staff working
in any other University or organization for undertaking a joint project in accordance with the
manner laid down in the ordinances.
65. Power to amend the Schedule :- The Government may, by notification, alter, amend or add
to, the Schedule and upon the issue of such notification, the Schedule shall be deemed to be
amended accordingly.
66. Power to remove difficulties:- (1) If any difficulty arises as to the first constitution or
reconstitution of any authority of the University after the notified date or other wise in giving
effect to the provisions of this Act, the Government may, by notification, make such provision,
not inconsistent with the provisions of this Act as may appear to them to be necessary or
expedient for removing the difficulty:
Provided that no such notification shall be issued after the expiry of five years from the date of
establishment of the University under Section 3.
(2) Every notification issued under sub-section (1) or under any other provisions of this
Act shall, as soon as possible after it is issued be placed on the table of both Houses of the
Legislature and if before the expiry of the session in which it is so placed or the next session,
both Houses agree in making any modification on any such notification or both Houses agree
that the notification should not be issued, the notification shall thereafter have effect only in such
modified form or be of no effect as the case may be, so, however, that and such modification or
annulment shall be without prejudice to the validity of anything previously done under that
notification.
______________
THE SCHEDULE
(See sections 2 (2) and 4)
The following Post-Graduate to departments in the Alagappa College, Karaikudi, namely:-
(i) Tamil;
(ii) Mathematics;
(iii) Physics;
(iv) Commerce
(By order of the Governor)
S. VADIVELU
Commissioner and Secretary to Government,
Law Department.
STATUTES UNDER THE ALAGAPPA UNIVERSITY ACT
CHAPTER I
PRELIMINARY
In addition to the definitions given in Chapter I of the Alagappa University Act 1985, the
following definitions are added:
I. DEFINITIONS
Sec.2: The ‘laws’ of the University means the provision in Alagappa University Act 1985 (Tamil
Nadu Act No.23 of 1985) and the Statutes, ordinances and regulations framed under the
provisions of the Alagappa University Act.
2. (a) ‘The Act’ means The Alagappa University Act 1985 as amended from time to time.
(b) ‘Section’ means section of the Act.
(c) The ‘Gazette’ means Tamil Nadu Government Gazette.
(d) ‘Clear days’ means the number of days reckoned exclusive of both the first and the
last days.
(e) ‘Resolution’ means substantive proposition originally moved or finally adopted.
(f) ‘Motion’ means anything moved either by way of resolution or amendment, in
accordance with the laws.
(g) ‘Academic Year’ means a period of 12 months commencing from the 1st day of June.
(h) ‘Financial Year’ means a period of twelve months commencing from the 1st day of April.
(i)’Department’ means a Department of study and/or Research or a department functioning for
a specific purpose maintained by Alagappa University from out of its funds.
(j) ‘Head of Department’ means the Officer-in-charge of a department responsible for its
internal administration including day-to-day work.
(k) ‘School of excellence’ means institution maintained by the University for Post Graduate
study and research.
(l) ‘University employee’ means a person in the whole time employment of the University and
paid from University funds excluding a person employed on daily wages.
(m) ‘Officers’ and Servants’ means respectively Officers and servants of the University.
(n) ‘Authorities’ means the authorities of the Alagappa University.
(o) ‘Recognized Institution’ means an Institution or association recognized by the Alagappa
University for specific purpose.
All other words and expressions used but not defined in this statutes, ordinances and
regulations of the Alagappa University shall have the meanings respectively assigned to them in
the Act, Statutes, Ordinances and Regulations connected with the Alagappa University.
3. DESPATCH OF NOTICE FURNISHING INFORMATION/INTIMATION
Any Notice, intimation of information required to be given and any paper, minutes or
proceedings required to be sent to any person under the Laws of the University shall, unless
otherwise provided, be given or sent through messenger or dispatched through post to the
address of that person kept in the office of the University.
4. ADDRESS:
Every employee of the University and every member of the University
authority/committee/body appointed/elected under the laws of the University and every
candidate for any examination or course of study of the University and every person doing
research with the approval of the University and every person appearing for any convocation of
the University shall furnish to the Registrar of the University or any other Officer so designated
for the specific purpose his postal address and subsequent changes if any thereon to which
communications intended to him from the University are to be sent. The dispatch of
communication to the address given by the person concerned shall be sufficient compliance with
the requirements of the laws of the University.
5. VALIDITY OF THE ACTS DONE ON THE DAY FOLLOWING “DIES NON”
Where by any law or Act or proceedings is directed or allowed to be done or taken in the
office of the University or in any statutory office on a certain day of within a prescribed period
and the office is closed on that day or the last day of the prescribed period, the act or proceedings
shall be considered as done or taken on due time as if it is done or taken on the day on which the
office re-opens.
6. HOURS OF BUSINESS:
The Office of the University and the University departments of studies and departments
of research and the University College shall be kept open for transaction of business generally
between 10 hrs. and 17.30 hrs. with a suitable interval of 30 minutes between 13.00 hrs. and
13.30 hrs. or as fixed by the Vice-Chancellor from time to time by an executive order on all days
except Saturdays, Sundays and Gazetted holidays as may be declared by the Government. The
Office of the University, the University departments, the departments of Research and the
University College may be closed for a day or part of a day on a particular occasion at the
discretion of the Vice-Chancellor provided that arrangements are made for the transaction of any
urgent business. In the case of teachers who have definite class work outside the prescribed
hours, the hours may be suitable modified in each case, with the approval of the
Vice-Chancellor.
CHAPTER – II
OFFICERS OF THE UNIVERSITY
(A)THE VICE-CHANCELLOR
1. In addition to the powers and duties conferred on the Vice-Chancellor in section 14 of the
Alagappa University Act, 1985, it shall be competent for the Vice-Chancellor:
1. to create temporary posts of all categories other than those specified in section 10 of the
Act for a period of not exceeding six months at a time subject to the availability of the funds.
Details of such posts created should be reported to the Syndicate at the next meeting.
2. to abolish such temporary posts mentioned in item 1 above.
3. to constitute adhoc committees for specific purposes.
4. to depute officers and other employees of the University on University work within the
country.
5. to permit teachers and officers to attend meetings and conferences.
6. to recommend and forward the University Grants Commission, Union Ministry of
Education, the State Government and other funding agencies proposals made by the University
teaching departments, University Research Departments, University Colleges for grant of
financial assistance under various schemes.
7. to visit and or cause an inspection and or ask for a report on the general condition of any
department/college/research section/hostel maintained/recognized by the University and also to
arrange for periodical review of the work of the departments.
8. to transfer any employee or posts from one department/institution to another
department/institution maintained by the University.
9. to make arrangements by placing officers/teachers/other employees in additional charge
in all vacancies till the vacancies are filled.
10. to grant casual leave and other kinds of leave to the officers and Heads of department of
the University.
11. to declare the satisfactory completion of probation of the teachers and officers of the
University, provided the necessary formalities prescribed for each category are observed strictly.
12. to sanction grants to researchers and fellowships from the funds placed at the disposal of
the University by the Government or other agencies for the said purpose.
13. to depute delegates to conferences/seminars etc. conducted in India.
14. to convene Seminars, Conferences, Committees, Workshops, discussion groups etc. and to
meet an expenditure for each of the items mentioned above not exceeding Rs.25,000/- within the
budget provision in each year.
15., to sanction upto Rs.20,000/- as advance for Principal Investigators of schemes and
projects which are financed by the outside agencies and report to the Syndicate the matter in its
next meeting.
16. to accord administrative sanction for all original works/repairs upto a maximum of
Rs.1,00,000/-, provided,
i) the work is included in the scheme approved by the Syndicate and
ii) funds have been provided in the University budget.
17. to approve tenders for work or tenders or quotations for supplies required upto an estimate
of Rs.5,00,000/- and to record the reasons for not accepting the lowest among tenders/quotations
received in any case and to report such acceptances of tenders to the Syndicate.
18. to accord reappropriation of funds from one head to another head in the budget provided
such reappropriation does not exceed total budget estimate for the year concerned.
19. to sanction loans and advances to employees of University provided the conditions
prescribed in the Laws of University are satisfied in the matter.
20. to and sanction permanent advances to the Officers and Heads of Departments of the
University “The Vice-Chancellor is vested with the powers to sanction permanent advance to
Officers including Special Officer (Maintenance and Development) and Head of Departments of
the University”.
21. to countersign the T.A. Bills of the Registrar, the Controller of Examinations, the Finance
Officer, Deans of Faculties and Heads of Departments of the University.
22. to authorize the opening of new heads of accounts for projects financed by outside
agencies and to permit opening of separate accounts in the Nationalised banks for the purpose.
The opening of the separate accounts should be reported to the Syndicate.
23. to effect purchases of patent equipment/machines/instruments and such other goods with
reference to the tenders/quotations received provided there is budgetary allocation. The
purchase should be reported to the appropriate authorities.
24. to sanction refunds of deposits, earnest moneys, securities etc. on the recommendation of
the Heads of Departments/Officers of the University.
25, to write off irrecoverable value of stock or irrecoverable loss of money occasioned by
fraud or neglect of duty by the University employees or otherwise upto a total amount of
Rs.1,000/- in a year. If the amount to be written off exceeds Rs.1,000/- in a year the Syndicate
has to accord the necessary sanction for the purpose.
26. to approve all final bills in respect of works/supply of materials involving more than
Rupees one lakh.
27. to authorize the publication of results of the examination.
28. to delegate to a person or body any of his administrative powers and functions which shall
be reported to the Syndicate at its next meeting.
2. The Vice-Chancellor shall be the representative of the University on the Association of Indian
Universities, Association of Commonwealth Universities and other similar bodies/associations of
India or aboard.
3. The Vice-Chancellor shall also exercise such powers not expressly mentioned in the Laws of
the University which are necessary for or incidental to the carrying on of the administration of
the University and its affairs and shall report to the appropriate authorities the powers exercised
and the action taken.
4. The Vice-Chancellor shall avail leave other than casual leave with the sanction of the
Chancellor.
5. The Vice-Chancellor when travelling on University business shall be entitled to travelling and
halting allowances as may be prescribed.
6. Whenever the Vice-Chancellor is deputed by the Syndicate on University business to countries
outside India, such deputation shall have the approval of the Chancellor.
7. The Vice-Chancellor shall arrange to get the names of two persons nominated one each by the
Senate and Syndicate as required in subsection (2) of Section 13 of the Act and shall intimate the
names to the Chancellor three months prior to the expiry of his term of office.
“The member nominated by the Chancellor shall be the Convenor of the Committee”.
(B) THE REGISTRAR
“The Registrar shall be appointed by the Syndicate on the recommendations of the selection
Committee consisting of the Vice-Chancellor as Chairman and one other Syndicate member and
one expert from outside the University to be nominated by the Chancellor.”
1. In addition to the provisions made in the Act the Registrar shall
a) be responsible to the Vice-Chancellor in exercise of the powers and duties
assigned to him in the Laws of the University.
b) carry out the orders of the Vice-Chancellor and render such assistance as may be
required by the Vice-Chancellor in the performance of the official duties.
2. The Registrar shall grant casual leave to all the employees of the University other than
Finance Officer, Controller of Examinations and Heads of Departments.
3. The Registrar shall with the approval of the Vice-Chancellor:
(a) issue orders granting increments to the employees of the University.
(b) issue orders relating to the declaration of probation.
(c) issue orders relating to the grant of leave other than casual leave.
4. The Registrar shall not be eligible for nomination or election or for appointment as a
member of any of the authorities of the university.
5. The Registrar may by writing inform the Vice-Chancellor his intention to resign or revert
back to his parent department if he is employed in the university under foreign service
condition after giving three months notice and it shall be competent for the Syndicate on
the recommendation of the Vice-Chancellor to accept his resignation or reversion to his
parent department.
6. The Registrar subject to general direction and control of the Vice-Chancellor shall be in
charge of the administration of the University office and shall have power to fix and
define functions and duties of the officers and employees of the University.
7. The Registrar shall forward applications from non-teaching employees belonging to B,C
and D Classes of University service for appointment outside the University with the
approval of the Vice-Chancellor.
8. The Registrar shall call for tenders/quotations wherever necessary and countersign the
comparative statements of the tenders/quotations in consultation with the Finance Officer
and make recommendations to the Vice-Chancellor for accepting tenders or quotations.
9. (i) The Registrar shall sanction the purchase of service stamp upto a limit of Rs.2,500/- at
a time.
(ii) He shall sanction petty item of contingent expenditure upto Rs.5000/- at a time under
the Head “Office expenses and miscellaneous”. (Chancellor’s assent obtained vide
Governor’s Secretariat letter No.3564/U2/2007, dated 29.9.07)
(iii) He shall engage coolies for carrying out Office work on casual basis and not on
monthly or other long term basis, after obtaining the prior sanction of the Vice-
Chancellor.
(iv) He shall sign along with the Finance Officer any cheque of the University for
amounts exceeding Rupees ten thousand.
10. The Registrar shall sign contracts and other documents on behalf of the University under
the orders of the Vice-Chancellor and Syndicate.
11. The Registrar with the approval of the Vice-Chancellor shall make available the files
relating to the subjects coming up before the meetings of the authorities to the members of the
authorities provided they give a requisition in writing to the Registrar.
12. The Syndicate has powers to dispense with the services of the Registrar at any time on
payment of 6 months salary to him and the Syndicate has also powers to discharge the Registrar
from his duties at any time without notice or compensation in the event of misconduct on his part
or a breach by him of any of the conditions on which he was engaged. In the case of Registrar
appointed on deputation under foreign service conditions, the Syndicate is competent to revert
him to the original department when it deems fit to do so.
(C) THE FINANCE OFFICER
1. In addition to the provisions made in Section 16 (6) of the Act, the Finance Officer shall:-
a) be responsible to the Vice-Chancellor in the exercise of powers and duties assigned to him
the Laws of the University and shall be subject to the direction and control of the Vice-
Chancellor.
b) make all arrangements for the transaction of the business for the meeting of the Finance
Committee.
c) be responsible for the proper maintenance of the accounts of the University.
d) make available all records for the audit.
e) arrange for scrutiny and payment of bills presented.
f) arrange to settle the objections raised by the audit.
g) make arrangements with the approval of the Syndicate, for the publication of the
audited accounts, copies of which shall be submitted to the Senate at its next
meeting and to the Government within three months from the date of publication of
the report.
h) make arrangements to invest the funds of the University as approved by the
Vice-Chancellor.
i) Take necessary action to realise the grants and other moneys due to the University from the
Central and State Government, University Grants Commission and other funding agencies.
j) prepare a monthly statement of receipts and expenditure and submit it to the Vice-
Chancellor on the 10th of the succeeding month through the Registrar.
k) adopt methods and procedure and prescribe forms for maintaining the accounts of the
University as stipulated by the Finance Committee.
l) sanction petty expenditure of contingent nature upto Rs.200/- only at a time.
m) In respect of expenses sanctioned by the Registrar/Vice-Chancellor the cheques shall be
signed by the Finance Officer upto Rs.10,000/- and by the Finance Officer and Registrar
above Rs.10,000/-.
n) disburse all salary bills, contingent bills, recoup permanent advances, pay all T.A. Bills
after ensuring that general sanction is received from the competent authorities.
o) Scrutinise the quotations and tenders received and sign along with the Registrar, the
comparative statement and make necessary recommendations.
2. The Syndicate is competent to revert the Finance Officer at the expiry of his term or earlier to
his parent department when it deems it fit to do so.
(D) CONTROLLER OF EXAMINATION
“The Controller of Examination shall be appointed by the Syndicate on the recommendations of
the Selection Committee consisting of the Vice-Chancellor as Chairman and one other Syndicate
member and one expert from outside the University to be nominated by the Chancellor”.
The Controller shall hold office for a period of three years provided that he will retire on
attaining the age of 58 years.
He shall be eligible for reappointment for another term of three years only by the
Syndicate on the specific recommendation of the Vice-Chancellor.
(Vide Syndicate Resolution No.13 (ii) of the Syndicate at its meeting held on 13.10.88
and Assent Communication letter No.5262/U2/88 dated 31.10.88)
(i) The Controller of Examinations shall be appointed from among persons not lower in
rank that of Professor of an Arts College.
(ii) The pay and allowances and conditions of service of the Controller shall be as
decided by the Syndicate from time to time.
(iii) When the office of the Controller of Examinations is vacant or when the Controller
of Examinations is by reason of illness, absence or any other cause unable to perform the duties
of his office of the duties of the office of the Controller of Examinations shall be performed by
such person as the Vice-Chancellor may appoint for the purpose.
3. (i) The Controller may by writing inform the Vice-Chancellor his intention to resign or revert
back to his parent departments if he is working under foreign service conditions in the University
after giving three months notice and it shall be competent for the Syndicate, on the
recommendation of the Vice-Chancellor to accept his request for resignation or for reversion
back to the parent department.
(ii) It shall be in the power of the Syndicate to dispense with the services of the Controller at
any time on payment to him six months salary and it may at any time discharge the Controller
from its services without notice or compensation if the syndicate satisfied itself that there is a
case of misconduct on his part or of a breach by him of any of the conditions on which he was
appointed. In the case of Controller appointed on deputation under foreign service condition
the Syndicate is competent to revert him the original department when it deems fit to do so.
4. The Controller of Examinations shall:
a) be responsible for the conduct of University Examination as prescribed by the
authorities of the University.
b) arrange with the prior approval of the Vice-Chancellor schedules for all University
Examinations and all other matters connected with University Examinations.
c) be responsible for the safe custody of all papers, documents certificates and other
confidential files connected with the conduct of all University Examinations.
d) keep in his custody the minutes of the meetings of Boards of Examinations and all
committees appointed by such boards.
e) countersign all bills relating to examinations and the travelling allowance and
remuneration bills or examiners and question paper setters.
f) issue orders of appointments to examiners, question paper setters with prior approval of
the Vice-Chancellor.
g) arrange to publish the results of all University Examinations with approval of the Vice-
Chancellor.
h) put up to the Syndicate the recommendations of the Boards of Studies regarding lists
of persons suitable for appointment as Examiners including question paper setters, sufficiently in
advance as prescribed by the ordinances.
i) shall place cases relating to malpractices at the examinations with the relevant reports
before the Vice-Chancellor.
j) shall maintain the Register of Matriculates.
k) be responsible for collection of fees for the various examinations.
l) pass on to the Finance Officer the counterfoils of all payments made towards
examination fees etc., by the candidates after the preparation of the nominal rolls.
m) be responsible for the registration of candidates for research degrees and for the
evaluation of the thesis by boards of examiners appointed by the Syndicate for the purpose.
n) call for tenders/quotations for printing registers, forms etc. for the examination section
and shall countersign the comparative statements in consultation with the Finance Officer and
make recommendations to the Vice-Chancellor for accepting the tenders/quotations.
o) sanction expenditure for the purchase of necessary items for printing forms relating to
examinations on the basis of the accepted quotations subject to Budget provision.
p) shall meet day-to-day requirements of the examination section and sanction petty
claims of contingent expenditure upto Rupees Five hundred only at a time.
q) carry out such orders and instructions as may be issued from time to time by the Vice-
Chancellor.
5. The Controller of Examinations shall, in the exercise of the powers and the duties of his
office, be subject to the immediate direction and control of the Vice-Chancellor and shall carry
out his orders and render such assistance as may be required by the Vice-Chancellor
in the performance of his duties.
6. The Controller of Examinations is not eligible for nomination or election as a member of any
of the University authorities.
CHAPTER- III
AUTHORITIES OF THE UNIVERSITY
(a) THE SENATE
1. In addition to the functions and duties of the Senate conferred by Section 22 of the Act, the
Senate shall :-
1. Consider the Annual Report of the University.
2. Consider the audited annual accounts of the University.
3. Consider regulations made by the Standing Committee on Academic Affairs.
If any resolution is passed by the Senate, the Syndicate shall take action as it deems fit.
MEETING OF THE SENATE
Meetings convened by the Vice-Chancellor :
2.(1) In addition to the ordinary meetings of the Senate as provided in Section 23 (1) of the Act,
the Vice-Chancellor may, whenever he thinks it fit convene Special meetings of the Senate.
Meetings convened on Requisition by Members :
(2) The Vice-Chancellor shall on a requisition in writing signed by not less then fifty percent
of the total members of the Senate then on roll, convene special meetings of the Senate.
Any requisition for a special meeting by the members of the senate must be forwarded to
the Registrar with a copy of the resolution or resolutions intended to be moved at the meeting
and also with the name of the proposer of each resolution.
Notice of Ordinary Meetings :
3. The Registrar, shall under the direction of the Vice-Chancellor, give not less than 30 clear
days notice of the date of an ordinary meeting and also send to each member, copies of the
annual report as prepared by the Syndicate. The annual accounts after audit as published by the
Syndicate shall also be placed before the Senate.
Notice of Special Meetings :
(1) Not less than fifteen clear days notice shall ordinarily be given for a special meeting
convened by the Vice-Chancellor under Statute 2 (1) and 2 (2) above. In case of urgency the
Vice-Chancellor may convene a special meeting at shorter notice also. Along with the notice of
the meeting, the Registrar shall also send to each member a statement of the business to be
transacted at the meeting.
Postponement of meeting :
(2) The Vice-Chancellor may at his discretion postpone the date fixed for an ordinary or
special meeting of the Senate.
Forwarding Resolutions for Ordinary Meetings :
4 (1) Any member who wishes to move a resolution, at ordinary meeting shall forward a copy
of the resolution to the Registrar so as to reach him not less than 20 clear days before the date of
the meeting.
Withdrawal of resolutions:
(2) A member who has forwarded a resolution, may by giving written notice, which shall
reach the Registrar not less than twelve clear days before the date fixed for the dispatch of the
agenda paper withdraw the resolution.
Admissibility and Nature of Resolutions :
(3) The Registrar shall under direction from the Vice-Chancellor, include in the Agenda, only
such regulations that are in accordance with the rules. No resolution which does not comply
with the following conditions shall be admissible.
i) The resolution shall be clearly and precisely expressed and shall raise substantially one
definite issue;
ii) It shall not raise issues which do not fall within the purview of the University and the
Senate;
iii) It shall not contain arguments, inferences, ironical expressions or defamatory statements,
nor shall it refer to the character or conduct of persons except in their official or public capacity.
iv) It shall not refer to any matter which is under adjudication by a Court of Law
Business of Special Meeting:
5 (1) At a special meeting of the Senate convened by the Vice-Chancellor no business other than
that brought forward by the Syndicate or the Vice-Chancellor shall be transacted.
(2)At a special meeting of the Senate convened by the Vice-Chancellor on a requisition by
members, only the resolutions given notice of by the requisitionists and amendments thereto, and
such urgent business as may be brought forwarded by the Syndicate or the Vice-Chancellor shall
be transacted.
Inclusion of Resolutions in the Agenda :
6 (1) The Registrar shall include in the Agenda for the meeting all resolutions of which due
notices have been given excluding the resolutions not admitted by the Vice-Chancellor to be
included in the agenda.
(2) When a resolution is not included in the agenda under the direction of the Vice-
Chancellor the Registrar shall intimate the fact to the member stating the objection.
Resolution on report or statement :
7. Notwithstanding the notice for resolutions prescribed in Statute 4(1) any member who
wishes to move a resolution on any report or statement placed by the Syndicate and included in
the agenda or on any Ordinance or Regulation placed before the Senate under section 37(2) and
38(2) of the Act and included in the agenda, may do so by giving notice of a resolution, which
shall reach the Registrar not less than nine clear days before the date of the meeting, provided
that no such notice will be necessary in the case of resolutions relating to urgent business brought
forward by the Syndicate or the Vice-Chancellor but not included in the agenda.
Resolutions of which due notices have been received by the Registrar under this Statute
shall be included in the amended agenda.
Issue of Agenda Paper :
8. Not less than twenty one clear days before the date of an ordinary meeting and not less
than fifteen clear days before the date of a special meeting, the Registrar shall, under the
directions of the Vice-Chancellor, issue to every member an agenda paper specifying the day and
the hour of the meeting and the business to be brought before the meeting, but the non-receipt of
the agenda paper by any member shall not invalidate the proceedings of the meeting; provided
that the Syndicate or the Vice-Chancellor may bring any business which in its or his opinion is
urgent before any ordinary or special meeting with shorter notice or without placing the same on
the agenda paper.
Notice of Amendments :
9. Any member who wishes to move an amendment to a resolution included in the agenda
of any ordinary or of the meeting special Senate shall forward a copy of the same to the Registrar
so as to reach him not less than nine clear days before the day of the meeting at which the
resolution is to be moved, provided that, in the case of a special meeting convened under Statute
3 (1) of which less than fifteen days notice has been given the Vice-Chancellor may accept
amendment on shorter notice.
The provisions governing the admissibility of resolutions under Statute 4(3) supra shall
apply to amendments as well.
List of amendments and withdrawals of resolutions :
10. The Registrar shall, under the direction of the Vice-Chancellor, prepare a list of
amendments admitted and withdrawals of resolutions permitted by the Vice-Chancellor and shall
post a copy of it to teach member of the Senate not less than five clear days before the date of
any meeting; provided that in the case of a special meeting convened under Statute 3(1), List of
amendments and withdrawals may be sent at a shorter interval before the meeting or may be
placed at the meeting.
Hours of the Meeting :
11. The Senate shall ordinarily meet at 10.00 a.m. on the day fixeed, and shall, if there is
business, continue to sit till 4 p.m. with an interval for lunch for an hour or such period as the
Chairman may propose.
Provided that, if at the time prescribed for adjournment, the Chairman feels that the item
under discussion be decided, he may do so; but such extension of time shall not ordinarily
exceed fifteen minutes.
Provided further that on occasions of emergency, the Chairman shall have the power to
suspend or adjourn the meeting.
Chairman of the Meeting
12. The Vice-Chancellor shall, in the absence of the Chancellor or the Pro-Chancellor, preside, at
all meetings of the Senate; but if the Vice-Chancellor be not present, the members present shall
elect a Chairman from among themselves.
Quorum :
13. One third of the sanctioned strength of the Senate shall be the quorum for a meeting of the
Senate. If there is no quorum for fifteen minutes after the time appointed for the commencement
of the meeting shall not be held and the Registrar shall make a record of the fact.
No Quorum :
14. At any time during the progress of a meeting if the Presiding Officer feels that there is no
quorum or if any member calls the attention of the Chairman to the number of members present,
he shall count the number of members present and if a quorum be not present, he shall declare
the meeting dissolved and shall leave the Chair. Such dissolution shall be recorded by the
Registrar and the record shall be signed by the Chairman of the meeting.
Business at adjourned Meetings:
15. Subject to the provisions of other Laws, no business shall be transacted at any adjourned
meeting other than the business left unfinished at the meeting from which the adjournment took
place; provided that the Syndicate or the Vice-Chancellor may bring any urgent business before
an adjourned meeting, with or without notice.
When a meeting is adjourned for fifteen days or more, not less than ten clear days’ notice of
the adjourned meeting and of the business to be transacted at it shall be transacted at it shall be
given. Save as aforesaid it shall not be necessary to give any notice of an adjournment of the
business to be transacted at an adjourned meeting.
Order of the Business:
16, The business to be transacted at a meeting of the Senate shall be placed on the agenda paper
in the following orders:-
1. Business brought forward by the Syndicate and the Vice-Chancellor;
2. Business brought forward by the Standing Committee on Academic Affairs;
3. Business brought forward by other University authorities;
4. Business brought forward by members of the Senate
If the motion for a change in the order of business as stated in the agenda paper is agreed to by
the Senate, the business shall be transacted in the changed order.
Correction of mistakes:
17. At any meeting, the Chairman may, without any formal motion made, permit the correction
of clerical or typographical mistakes in notices or motions or in reports or statements or other
business placed before the meeting.
Motions without previous notice:
18. At any meeting of the Senate, motions of a complimentary character may without previous
notice be moved from the Chair or by any member with the previous permission of the Chair.
19. At any meeting of the Senate, the following resolutions may be moved without previous
notice :-
i) A resolution relating to business not included in the agenda but brought forward by the
Syndicate or the Vice-Chancellor
ii) A motion for a change in the order of business as stated on the agenda paper.
iii) A motion for the adjournment of the meeting or the debate on any question to a specified
time.
iv) A motion for the adjournment of the debate on any question to the next meeting of the
Senate
v) A motion that meeting be dissolved
vi) A motion that the meeting pass to the next business on the agenda paper.
Amendments without previous notice :
20. At any meeting of the Senate the following amendments may be moved without previous
notice:-
i) Amendments to a motion for a change in the order of business as stated in the agenda
paper, substituting an order different from that in the motion.
ii) Amendments to a motion for the adjournment of the meeting or debate to a specified time.
iii) Amendments to motions brought forward by the Syndicate or the Vice-Chancellor at
special meetings convened at less than fifteen clear days’ notice or at ordinary meeting convened
at less than twenty one clear days’ notice, and to resolutions moved by members under Statute 7
of this chapter.
iv) Amendments of a purely verbal or formal kind which in the opinion of the Chairman, do
not affect the sense or import of the motion to which they refer.
21. save as permitted in the above statutes no resolution or amendment which is not placed on
the agenda paper shall be moved at the meeting.
Mover of the amendment :
22. Any resolution or amendment standing in the name of a member who is absent from the
meeting, may be moved by any other member.
Motion to be seconded
23. Every motion at a meeting must be seconded otherwise it shall drop.
When a motion has been moved and seconded, the motion shall be stated from the Chair,
unless the motion be ruled out of order by the Chairman.
Nature of amendments:
24. An amendment must not reduce the original motion to its negative or opposite from and must
not be virtually an independent proposition.
The amendment must be relevant to the resolution to which it is moved and must be so
worded that, if carried, the resolution as amended would from an intelligible and consistent
whole.
If an amendment be negatived, any other amendment to the original motion may then be
moved. If an amendment be carried, the motion as amended shall be stated from the Chair and
may then be debated as a substantive motion.
Order of amendments:
25. Amendments shall be taken up for discussion in groups or one after another as the Chairman
may decide.
Withdrawal of resolution or amendment
26 (i) No resolution or amendment shall be withdrawn from the discussion of the meeting
without its consent.
To withdraw a motion, the member who moved it must signify his desire in the meeting.
The Chairman shall then take the sense of the meeting and shall declare the motion withdrawn
provided no one objects
(ii) Where an amendment has been proposed to a resolution, the original motion cannot be
withdrawn until the amendment has been first disposed off.
Motion Negatived :
27. When a motion brought forward has been negatived, no other motion of the same kind shall
be again brought forward during the debate.
Motion for adjournment :
28. A motion for the adjournment of the meeting or debate to a specified time may be made at
any time but not so as to interrupt a speech. If such motion be carried the meeting or debate
shall stand adjourned to the time specified in the motion.
The member moving a motion shall confine himself to the words of the motion. The member
who seconds the motion shall confine himself to the words ‘I second the motion’.
Right to make speeches :
29. Except as otherwise provided, a member may not speak more than once on the same
question.
A member who complains that his speech has been misunderstood, or that his conduct or
character has been impugned in the debate, may be allowed to make a personal explanation.
A member may with the special permission of the chair, make a statement on any matter
arising from the debate on any question.
Reply on debate :
30. When the Chairman has ascertained that no other member entitled to address the meeting
desires to speak, the mover of the resolution may reply upon the whole debate. No member shall
speak on a question after the mover has entered on his reply. The Chairman may at his discretion
limit the duration of speeches on any subject at any stage.
Order of Speeches :
31. The member who first rises to speak at the conclusion of a speech has the right to be heard.
In case of more than one member rising simultaneously the Chairman shall decide who is in
possession of the meeting.
Speech by Chairman :
32. The Chairman has the same right to moving or seconding or speaking to a resolution or
an amendment as any other member, but he shall vacate the Chair while so engaged and the
Chair shall during such time be taken by a member, nominated by him. Without leaving the
Chair, the Chairman may, however, at his discretion or at the request of any member explain to
the meeting the scope of resolution or amendment or make any statement on any matter arising
from or connected with the proceedings of the meeting.
Point of Order :
33. Any member may call the chairman’s attention to a point of order even whilst another
member is speaking, but he shall confine himself to a statement of the point of order and shall
not make a speech on such point of order.
No point of order can be raised while the Chairman is taking the votes on question or
taking a poll, except with his permission and only on a matter arising out of or during the vote or
poll. The Chairman may deal with the matter immediately, or when the poll, is completed.
Powers of the Chairman :
34. A member must speak to the question under consideration. The Chairman may direct a
member who persists in irrelevance or tedious repetition either of his own arguments or the
arguments used by other members in debate to discontinue his speech.
35. If the Chairman rises, the member of members speaking or offering to speak must sit down at
once.
36. The Chairman shall be the sole judge on any point of order, and may call any member to
order, and shall have all powers necessary to enforce his decision on all points of order.
37. The Chairman may direct any member whose conduct is in his opinion grossly disorderly to
withdrawn immediately from the meeting and any member so ordered to withdraw shall do so
forthwith and absent himself during the remainder of the day’s meeting.
Resolutions to be passed by majority:
38. All questions considered at the meeting of the Senate shall be decided by a majority of the
votes of the members present unless a particular majority is required by the Laws of the
University. The Chairman shall be entitled to vote on any question. If the votes be equally
divided, the Chairman shall have a casting vote.
Manner of taking vote:
39. On any motion being put to the vote, the manner in which the vote of the meeting shall be
taken shall be left to the discretion and direction of the Chairman. If as soon as the Chairman
announces the result of the voting on any particular motion, any member demands a poll, the
same shall be taken. In that case the vote of each member voting shall be recorded and the
names of members who abstain from voting shall also be recorded.
Suspension of meetings :
40. The Chairman may, in case of grave disorder arising at a meeting, suspend the meeting for a
time to be specified by him.
Minutes of meeting:
41. The minutes of all proceedings of each meeting of the Senate shall be signed by the
Chairman of the meeting. The Registrar shall within four weeks after a meeting send a copy of
the minutes of that meeting so signed to each member of the Senate.
42. If no exception is taken by any member who was present at the meeting to the correctness of
the minutes within ten days of the sending of the minutes, they shall be deemed to be correct.
43. If exception be taken within the time aforesaid by means of a letter addressed to the
Registrar, definitely specifying the points which require correction in the minutes, the minutes
shall be brought forward by the Syndicate at the next meeting of the Senate for confirmation or
correction by such of the members as were present when the business was transacted to which
the minutes refer.
Signing in the Register:
44. Member of the Senate attending a meeting shall sign in a Register kept for the purpose
before they take their places at the meeting.
(b) STANDING COMMITTEE ON ACADEMIC AFFAIRS
POWERS AND FUNCTIONS:
1. In addition to the provisions made in Section 24 of the Act, the Standing Committee on
Academic Affairs shall have, subject to the provisions of the Act, powers;
a) to make regulations and amend or repeal the same;
b) to advise the Syndicate on all Academic matters;
c) to make proposals to the Syndicate for the Institution of lectureships, Associate
Professorships, professorships and/or other teaching posts and in regard to the duties and
emoluments thereof;
d) to make regulations for the encouragement of co-operation and reciprocity among
University Colleges, departments and laboratories with a view to promoting academic standards.
e) to make regulations regarding courses of study, examinations and the conditions on
which students of University Colleges, departments and laboratories shall be admitted to
examinations of the University ;
f) to approve, modify or reject the recommendations of Boards of Studies regarding text-
books and syllabi required to be prescribed under the Regulations;
g) to make proposals to the Syndicate for the framing of ordinances for the management
of University Colleges, laboratories, libraries, museums, institutes of research and hostels
instituted and managed by the University.
h) to recommend to the Syndicate schemes for the constitution or reconstitution of
departments of teaching ;
i) to advise the Syndicate on the promotion of research in the University;
j) to receive and to call for and to consider reports from the Syndicate reviewing the
instruction and teaching of the University and the research work done in the University.
MEETINGS AND PROCEEDINGS:
2. a) There shall be atleast two ordinary meetings of the Standing Committee on Academic
Affairs in February or March and the other in September or October on dates to be fixed by the
Vice-Chancellor.
b) The Registrar shall, under the direction of the Vice-Chancellor, give not less than four
weeks notice of the date of an ordinary meeting.
c) One third of the members of the Standing Committee on Academic Affairs shall be the
quorum for a meeting of the Standing Committee on Academic Affairs.
d) The Vice-Chancellor, if present shall preside at all meetings of the Standing Committee on
Academic Affairs, but if the Vice-Chancellor be not present the members present shall elect a
Chairman from among themselves.
e) The procedure at meetings of the Standing Committee on Academic Affairs shall be
regulated generally by procedure laid down for the Senate so far as it is applicable.
f) Members of the Standing Committee on Academic Affairs attending a meeting sign in a
Register kept for the purpose they take their places at the meeting.
g) The procedure at meetings of the Standing Committee on Academic Affairs shall be
regulated generally by the procedure laid down for the Senate.
(c) THE SYNDICATE
1. The Syndicate shall be executive authority of the University to regulate and determine all
matters concerned with the University according to the Act, the Statutes, the Ordinances and the
regulations of the University. The Syndicate shall meet at such time and places as desired by the
Vice-Chancellor provided the Syndicate shall meet atleast once in every three months.
2. 1/3 of total strength of the members of the Syndicate shall be the quorum required for a
meeting of the Syndicate.
3. In addition to the provisions made in Section 26 of the Act, the Syndicate shall have powers to
take cognition of any malpractice indulged in any way by any member of the staff of the
University or University College or Research Department of the University or by any
Superintendents of the Examinations or by any examiner of by any student of the University,
University College or Research Department of the University and take appropriate action
thereon.
4. The conduct of the business of the Syndicate and the procedure for voting mutatis mutandis
shall be those prescribed for the conduct of the business of the Senate.
CHAPTER –IV
UNIVERSITY LIBRARY
1. The affairs of the University Library shall be managed by the Syndicate. It shall be competent
for the Syndicate to appoint a committee consisting of not more than four members of the
Syndicate to advice the Syndicate on matters connected with the University Library and to
delegate to it from time to time such powers of management of the Library as it may deem fit.
2. All funds intended for the University Library shall be included in “Account No.1, under
suitable heads”. The Accounts of the University Library shall be maintained by the Finance
Officer.
3. All payments on account of the Library shall be made by the Registrar the charges being
debited to the appropriate head of account after the bills have been passed by the Finance Officer.
4. The Syndicate shall hold the amount deposited by those who seek the privilege of borrowing
books from the Library and shall have power to invest such amount in any of the securities
described in Section 20 of the Indian Trusts Act, 1882, or to place the same on deposits in any
Bank approved in this behalf by the Government.
5. The Librarian shall prepare the Annual Report of the University Library and forward the same
to the Registrar who shall submit it to the Syndicate through the Standing Committee on
Academic Affairs.
6. Books and periodicals required for the University Library shall be acquired by the Syndicate
after consulting the Boards of Studies and the Heads of Departments of the University. Books
for the Sectional Libraries shall be acquired by the Syndicate on the basis of lists supplied by the
Heads of Departments.
7. All purchases of Books and periodicals shall be made by the Registrar on indents prepared by
the Librarian.
8. The Syndicate shall determine the Universities and other Institutions with which exchange
relationship may be established and shall determine in consultation with the Boards of Studies
and Heads of Departments concerned, the publications that may be exchanged.
9. The Librarian shall be appointed by the Syndicate on the recommendation of the Committee
specified for the purpose.
10. The Librarian shall be in charge of the Library and shall give effect to the orders of the
Syndicate and shall perform such other duties as may be prescribed by the Syndicate and Vice-
Chancellor.
11. The Registrar shall with the approval of the Vice-Chancellor appoint the clerical and menial
servants of the Library and shall have power to suspend or dismiss any of them after obtaining
the orders of the Vice-Chancellor.
12. The Rules of the University Library shall be framed by the Syndicate after considering the
recommendation of the Standing Committee on Academic Affairs, if any, in this behalf.
CHAPTER – V
UNIVERSITY DEPARTMENTS
1. The University departments of studies and research is one established be statutes and under the
direct control of the University.
2. There shall be University departments of studies and research and/or teaching in the following
branches of knowledge:
1. Tamil
2. Mathematics
3. Physics
4. Education
5. Physical Education
6. Commerce
7. Chemistry
8. Computer Studies
9. Management Studies and
10. Such other departments as may be prescribed by the Statutes.
The following amendments in the Statutes has been made with the approval of His Excellency,
the Governor of Tamil Nadu and Chancellor of Alagappa University (The approval reference is
given in bracket(s)
AMENDMENT IN STATUTES – CHAPTER V, PARA - 2
Chapter V – University Departments:
1. Department of Tamil
2. Department of Mathematics
3. Department of Physics
4. Department of International Business and Commerce
5. Department of Education
6. Department of Physical Education and Health Sciences
7. Department of Industrial Chemistry
8. Department of Computer Science and Engineering
9. Department of Corporate Secretaryship
10. Department of Bank Management
11. Alagappa Institute of Management
12. Department of Women’s Studies
13. Alagappa University College of Education
14. Alagappa University College of Physical Education
15. Computer Centre
16. Instrumentation Centre
17. Crystal Research Centre
18. University Library
19. Directorate of Distance Education
(Chancellor’s assent obtained vide letter No.194/U2/98 dated 24.8.2001 from the Secretary to
Governor.)
20. Oceanography and Coastal Area Studies
(Chancellor’s assent obtained vide letter No.304/U2/99 dated 1.8.2000 from the Secretary to
Governor.)
21. Department of Biotechnology
(Chancellor’s assent obtained vide letter No.5025/U2/2001 dated 10.09.2001 from the
Secretary to Governor.)
22. The Centre for Rural Development
23. The Department of English and Foreign Langugages
(Chancellor’s assent obtained vide letter No.5823/U2/2004 dated 29.12.2004 from the
Secretary to Governor.)
24. NANO Centre
25. Sri Ramanujan Centre for Higher Mathematics
(Chancellor’s assent obtained vide letter No.2676/U2/2006 dated 09.06.2006 from the
Secretary to Governor.)
26. Institute of Catering Science and Technology
(Chancellor’s assent obtained vide letter No.2841/U2/2006, dated 26.10.2006 from the
Principal Secretary to Governor.)
27. Department of Bioelectronics and Biosensors
28. Department of Bioinformatics
(Chancellor’s assent obtained vide letter No.3670/U2/2007 dated 29.09.2007 from the
Principal Secretary to Governor.)
29. Department of Library and Information Science
(Chancellor’s assent obtained vide letter No.405 /U2/2008 dated 06.02.2008 from the
Secretary to Governor.)
30. Department of Animal Health and Management
(Chancellor’s assent obtained vide letter No.3165/U2/2009 dated 31.08.2009 from the
Secretary to Governor.)
31. Department of Adult and Continuing Education
(Chancellor’s assent obtained vide letter No.3452/U2/2009 dated 15.10.2009 from the
Deputy Secretary to Governor)
32. Department of Energy Science
(Chancellor’s assent obtained vide letter No.4107/U2/2013 dated 26.11.2013 from the
Secretary to Governor)
33.Alagapa Institute of Skill Development
(Chancellor’s assent obtained vide letter No.1286/U2/2015 dated 05.05.2015 from the
Principal Secretary to Governor)
34. Such other Departments /Centres as may be prescribed by the Statutes.
CHAPTER – VI
1. It shall be competent for the Syndicate to appoint a Legal Adviser/s for such period, and on
such remuneration and other terms, to perform such duties as it may fix from time to time.
2. The Legal Adviser so appointed shall not be a member of any of the authorities of the
University.
CHAPTER – VII
SERVICE CONDITIONS OF THE ESTABLISHMENT
UNDER SECTION (44) OF THE ALAGAPPA UNIVERSITY ACT 1985
(ACT 23 OF 1985)
STATUTE - I
GENERAL
Title
1. These Statutes shall be known as “Service Statutes” of the Establishment under the
Alagappa University.
Application
2. These Statutes shall be applicable to all establishments of the University not regulated by
separate laws framed in accordance with the provisions of the Act and Statutes and to the
academic staff as far as they are not inconsistent with the separate laws framed thereunder.
In the case of those on foreign service from Government Departments, local bodies or
any other Universities, Public Sector Undertakings, etc. these Statutes will be subject to
specific terms, if any, on which the persons are lent on for foreign service to the University.
Relaxation
3. The Syndicate shall not relax any of the provisions of these statutes except the minor ones
in exceptional cases in favour of an individual or a group of individuals as the Syndicate may
deem fit, provided that if a doubt arises whether a provision may be treated as a minor one
for purposes of this statute, the case shall be referred to the Chancellor for orders.
STATUTE – 2
II. DEFINITIONS
Definitions
I. In these Statutes, unless the context otherwise requires:
i) ‘Act’ means the Alagappa University Act 1985.
ii) “University” means the Alagappa University, Karaikudi.
iii) “Senate” means the Senate of the Alagappa University
iv) “Syndicate” means the Syndicate of the Alagappa University.
v) “Vice-Chancellor” means the Vice-Chancellor of the Alagappa University.
vi) “Government” means the Government of Tamil Nadu, unless otherwise defined.
vii) “Appointing Authority” – The appointing authority in respect of posts in the
University shall be authority empowered to make appointment under the Act.
viii) “Employee” means an employee of the Alagappa University.
ix) “Department/School” means the University, Department/School of study and
research.
STATUTE – 3
SCOPE OF APPLICATION
Kinds of appointments, applicability
1. The University may engage any person to any service in the University either on contractual
basis or on the basis of these Statutes. In respect of contractual appointment, the contract
conditions will prevail over these Statutes. In regard to matters not specifically dealt with in the
contract agreement, the provisions in these Statutes will apply.
STATUTE – 4
CLASSIFICATION OF STAFF
Classification of service
The employees of the University shall be classified into four classes as in the case of
Government servants. Changes in classification made by the Government from time to time will
be applicable to the University employees also.
STATUTE – 5
RECRUITMENT
Creation of Non-teaching Posts
1. (a) The Syndicate shall have the powers to create non-teaching posts from time to time
according to the necessity.
Mode of Recruitment
(b) Recruitment to the various posts shall be made by direct recruitment or by promotion
from the lower category or on foreign service from Central or State Government or other
Universities or Affiliated Colleges or from Public Sector Undertakings and local bodies. The
ratio among direct recruitment, promotion and deputation shall be decided by the Syndicate from
time to time.
Reservation
2. The rules of reservation as in force applicable to Government service from time to time shall
apply in the case of Direct recruitment.
Criteria of Promotion
3. All promotions shall be by selection based on merit from among candidates possessing the
qualifications prescribed, seniority being considered when merit and efficiency are
approximately equal.
Selection Committee
4. Except in the case of appointments to be made by or with the approval of State Government,
all appointments shall be made by the Syndicate on the recommendation of the Selection
Committees constituted for this purpose in respect of Professor, Associate Professor, Assistant
Professor and Librarian.
In respect of Administrative and other non-teaching staff, the appointments shall be made by
the Syndicate from the panel recommended by the Selection Committee constituted for this
purpose by the Syndicate. Such Selection Committee constituted shall consist of FIVE members
as shown below:
Vice-Chancellor – Chairman
Two Syndicate Members - Members
External member (Other than
Syndicate Member) - Member
Registrar - Member
In the absence of the Vice-Chancellor, one of the Syndicate members will preside.
Qualification age etc
5. (a) The age, qualifications, method of recruitment, etc., to the posts of Professor, Associate
Professor, Assistant Professor, Registrar and Controller of Examinations shall be as indicated in
Appendix – I. For all other posts it is prescribed separately in Appendix – II. In the case of
teaching staff, the qualifications prescribed by the UGC for various categories shall generally be
followed subject to such modifications as the Syndicate might consider necessary. The
Syndicate reserves the right to prescribe/change or modify the qualification, age, etc., for all
teaching and non-teaching posts as and when found necessary from time to time. All
appointments made by the appointing authority shall be deemed to have been on behalf of the
University.
Employees on deputation
(b) Nothing contained in the statutes regarding age, qualification, etc., shall preclude any
employee who has been appointed on deputation from the Government/Public bodies/Other
Universities/Affiliated Colleges from bring appointed in comparable posts, if he/she is found to
be suitable for regular absorption in the University Service.
Special Qualification for technical and other Personnel
(c) Nothing contained in the Statutes shall preclude the prescription by the Syndicate of any
special qualifications for the technical and other personnel as additional qualifications (essential
or desirable) as and when required.
Revision of Qualifications
(d) Nothing contained in these Statutes shall preclude the Syndicate in revising the educational
qualifications and age limit in accordance with the recommendations of the University Grants
Commission for teaching posts and fixing the scales of pay for old and new administrative posts
in accordance with the scales of pay for comparable posts in the Government of Tamilnadu.
Submission of Certificates
6. Every person appointed as member of the staff of the University shall before actually joining
the University produce:-
a) Evidence of age;
b) Evidence of Educational qualifications;
c) A certificate of Medical fitness from a Medical Officer, not below the rank of a Civil
Assistant Surgeon that he/she is physically fit for the job and that he/she suffers
from no disability, contagious diseases which would affect the discharge of his/her duties in the
University.
Temporary Appointment by Vice-Chancellor
7. Where it has become necessary owing to an emergency to fill immediately a vacancy in any
non-teaching post directly or by promotion and there would be undue delay in making such
appointment in accordance with the Vice-Chancellor may promote or appoint a person
temporarily for a period not exceeding 3 months at a time but not exceeding 6 months in total or
such appointee is regularized or replaced by a regularly selected, candidate whichever is earlier,
pending such promotion or appointment in accordance with the Statutes, subject to the fact that
such temporary appointees shall have all qualifications prescribed for that post.
8. All the non-teaching appointments should be made only notifying the vacancies to the
Employment Exchange
(or)
by open advertisements (Amendment issued vide Secretary to Governor Letter
No.1303/U2/2002, dated 30.12.2002).
STATUTE – 6
PROBATION
Period of Probation
1. Every directly recruited employee of the University unless specifically exempted, shall be on
probation for a period of 2 years within a continuous period of 3 years from the date of joining
the University.
Provided that in the case of Class D employees the probation shall be for a period of one year
within a continuous period of 2 years from the date of joining duty.
Completion of Probation
2. (a) On completion of the period of probation the University shall make an assessment of the
work of the probationers and on the basis of such an assessment either declare him/her to have
completed him/her to have completed his/her probation satisfactorily or terminate his/her
services or extend his/her probation by such period as is considered necessary, not exceeding one
year to make a further assessment of his/her suitability provided such orders shall be issued
within 3 months after the date of completion of probation. If, on assessment at the end of the
extended period of probation his/her work is found to be not satisfactory his/her probation shall
be terminated. Such an order shall be issued within 3 months after the date of the completion of
the extended period.
(b) Those who have completed probation in one cadre need not put probation in subsequent
cadres after promotion/Selection.
Full Member
3. Upon the University declaring that a probationer has satisfactorily completed the probation
he/she shall be regarded as a full member of the University service.
STATUTE – 7
FURNISHING OF SECURITY AND AGREEMENT
Security Deposit
1. Any person appointed to the categories for which security is considered necessary by the
Syndicate shall furnish the security as prescribed by the Syndicate or in any other manner
prescribed by the Syndicate from time to time. The Vice-Chancellor may permit any part of the
security to be collected from the pay of the individuals in instalments.
Agreement contract appointments
2. All employees appointed on contract other than the persons drawn on foreign service shall
execute an agreement in favour of the University in the prescribed format in a stamped paper.
STATUTE – 8
NOTICE FOR LEAVING EMPLOYMENT
Notice by Full Member
1. A full member of the University other than the staff in Class D shall not leave or discontinue
his/her service on his/her own accord without first giving 3 Calendar month’s notice or salary in
lieu thereof.
Notice by others
2. A probationer or temporary employee of Class A, B & C and regular employee of Class D
shall not leave or discontinue his/her service on his/her own accord without first giving one
Calendar month’s notice or salary in lieu thereof.
Agreement for Probationers
3. All the teaching and non-teaching staff who have been appointed on probation shall execute an
Agreement in favour of the University in the prescribed format in a stamped paper.
STATUTE – 9
RETIREMENT
Age of retirement
An employee of Classes A, B and C shall retire from the University Service on the last day of
the month in which he/she completes his/her 58th year of age in respect of non-teaching staff and
60th year of age in respect of teaching staff. The age of retirement for Group D Employees shall
be 60 years.
Re-employment
Provided that the Syndicate may re-employ any such employee for one year in respect of non-
teaching staff, and two years in respect of teaching staff at a time and upto a period of two years
in all in respect of non-teaching staff and five years in all in respect of non-teaching staff and
five years in all in respect of teaching staff.
STATUTE – 10
COMPULSORY RETIREMENT
Teaching Staff
1. (a) Notwithstanding anything contained in those Statutes, the Syndicate based on the
recommendations given by a Committee constituted by the Syndicate every year for this purpose
of review shall, if it is of the opinion that it is in its interest so to do, have the absolute right to
retire any University teaching staff by giving him/her, notice of not less than three months in
writing or three months pay and allowance in lieu of such notice. The amended Fundamental
Rules as applicable to the Employees of the Government of Tamil Nadu shall apply Mutatis
Mutandis to the teaching staff of the Alagappa University.
(b) Any teaching staff who has completed the Qualifying Stipulated in the amended
Fundamental Rules Mutatis Mutandis may opt to retire by giving notice of not less than three
months in writing to the Syndicate.
Non-teaching staff
2. Notwithstanding anything contained in these Statutes the Syndicate based on the
recommendations given by a Committee constituted by the Syndicate every year for this purpose
of review shall, if is of the opinion that it is in its interest so to do have the absolute right to retire
any University non teaching employee by giving him / her notice of not less than three months in
writing or three months pay and allowances in lieu of such notice. The amended Fundamental
Rules as applicable to the Employees of the Government of Tamil Nadu shall apply Mutatis
Mutandis to the non-teaching staff of the Alagappa University.
Any non-teaching staff who has completed the Qualifying Service as stipulated in the amended
Fundamental Rules Mutatis Mutandis may likewise opt to retire after giving notice of not less
than three months in writing to the Syndicate.
Explanation No.I : In computing the notice period of three months, the date of service of the
notice shall be excluded; the period, if any spent on leave during the notice period shall also be
excluded.
Explanation No.II : when a University employee under suspension or against whom disciplinary
action is pending seeks to retire voluntarily under the Statute, the Syndicate may withhold
permission sought for.
Review Petition
3. Any employee compulsorily retired either under subclause (i) (a) or sub clause (ii) above may,
if he/she chooses to file a review petition, do so within 2 months to the Syndicate. A “Review
Committee” which shall be specially constituted every year for this purpose by the Syndicate
shall consider and make its recommendations to the Syndicate. The decision of the Syndicate
thereon shall be final.
STATUTE – 11
SCALE OF PAY AND ALLOWANCES
Pay and Revision of Pay
1. The scales of pay admissible to various categories of posts in the University shall be fixed and
revised by the Syndicate from time to time provided such scales of pay fixed or revised shall be
comparable to those adopted or accepted for similar posts under the Government and University
Grants Commission.
Provided that the Dearness allowance, House rent allowance, City Compensatory allowance
shall be regulated as per the employees of Government of Tamil Nadu from time to time.
Sanction of Advance Increments
2. All appointments shall ordinarily be made at the minimum of the scale of pay prescribed for
the post provided however that the Syndicate may authorize fixation of pay at a higher stage in
the scale than that admissible in special cases for reasons to be recorded in writing.
Applicability of F.R.
3. The Fundamental Rules of the Tamil Nadu Government shall apply in general regarding pay
fixation, increments, joining time, foreign service etc., wherever it is not inconsistent with any of
the provisions under these Statutes and the Act.
Conditions for temporary Appointment
4. Whenever the University creates a specified period and specific purpose the Syndicate may
prescribe adhoc rules to govern the recruitment, qualification and scale of pay.
STATUTE – 12
RECORD OF SERVICE
Service Records
1. A record of service of each employee of the University shall be maintained in the form and
manner prescribed by the Syndicate, to include all details of service, pay drawn, leave,
punishments etc. Attested copies of the certificates regarding educational qualifications, age
and other relevant tests passed, shall also be added. A duplicate copy of the Service Register
may be maintained by the employees and entries therein can be got attested by the competent
officers in the University.
Performance file
2. An annual performance file of the University shall be maintained in the manner prescribed by
the Syndicate.
STATUTE – 13
LEAVE
Kinds of leave
1. The following are the various admissible to the staff of the University.
1. Earned leave
2. Surrender leave
3. Maternity leave
4. Unearned leave on Medical certificate
5. Unearned leave on private affairs
6. Study leave
7. Sabbatical leave ( for Teaching staff only)
8. Casual leave
9. Compensation leave
10. Leave on Loss of pay
2. Earned Leave :
A) Temporary and probationers – other than those belonging to Basic Services :
1 Earned leave at 1/22 of duty period limited to 30 days.
2. When temporary members and Probationers are ousted the leave at their credit will lapse.
3. Earned leave taken during probation period will extend the period of probation.
4. In Vacation department a reduction of 15 days Earned leave per year should be effected.
B) Approved Probationer
1) 1/11 of duty period – The maximum limit for the accumulation of Earned leave for the
University Employees shall be 240 days or as may be revised by the Government of Tamil Nadu
from time to time.
2) Approved probationers, if ousted for want of vacancy, the leave at credit will not lapse. It
can be carried forward on reappointment.
3) After completion of five years of regular service or on confirmation, the leave account will
have to be recast or recalculated at 1/11th of duty period from the date of regular appointment.
4) Vacation Department : A reduction of Earned leave of 30 days with half pay per year
should be effected in the leave account.
Note: Leave salary for earned leave will be the full pay and allowances last drawn.
C) Basic Service (Temporary and probationers) :
1) 1/22 of duty period limited to days.
2) When ousted from service, the leave at credit will lapse.
3) Earned leave taken during probation period will extend the probation.
D) Approved Probationers and Confirmed Basic Servants :
1) 1/22 of duty period limited to 60 days.
2) Approved probationers when ousted, the leave at credit will not lapse. It can be
carried forward on reappointment.
3) No recasting of Leave Account for Basic Service.
4) After Completion of 5 years of regular service, Earned Leave is admissible at 1/11th
of duty period limited to 180 days just like other service.
E) Reduction of Earned leave in the Case of the employees availing vacations.
Earned leave at the rate of 15 days in the case of probationers and at the rate of 30 days in the
case of Approved Probationers and confirmed employees will be reduced proportionately for
every vacation enjoyed.
F) General :
Prefixing and Suffixing holidays with earned leave are allowed, but not sandwiching.
3. Surrender Leave:
1) Surrender of earned leave shall be permitted. While on duty and also on all kinds of leave
except Extra-ordinary leave without Allowances (without Medical Certificate) and Unearned
leave on private Affairs;
2) For surrender of earned leave not exceeding 30 days, the interval between one surrender and
another shall be 24 months; For surrender not exceeding 15 days of Earned leave, the interval
shall be 12 months;
3) Applications for surrender of earned leave can be made on or before the due date for
surrender applications received within a month from the due date shall also be allowed. The date
of surrender shall be indicated in the application for earned leave;
4) The leave salary shall be paid at 1/30th of the monthly salary for each day of surrender
irrespective of the number of days in the month in which the earned leave is sanctioned and
irrespective of the fact whether the University employee is on duty or on leave other then Extra-
ordinary leave without allowance (Without Medical Certificate) and unearned leave on private
affairs.
5) The total number of days of earned leave availed and the earned leave surrendered shall not
exceed the maximum earned leave admissible to University employees.
4. Maternity leave :
Approved Probationer and Permanent Staff:
1) This leave shall be granted only to married women employees and to those having not more
than three living children (Children for this purpose means living children, children already born
and died should be ignored). If they already got three living children they are not eligible for this
leave. The maximum admissible Maternity leave is 90 days and may be availed either before or
after delivery. (2) This leave should be sanctioned only on the advice of the Medical Officer. (3)
This leave may be combined with any other leave but should be supported by Medical certificate.
(4) During the period of maternity leave, full pay will be paid and this leave is not debited
against leave account.
For Temporary Women Employees:
(1) Temporary women employees may also be give this leave. But they should have
completed one year of service. (2) They shall first be sanctioned as Maternity leave. (3)
Other conditions shall be the same as applicable to the regular employees of the Government of
Tamil Nadu.
Abortion or Medical Termination of pregnancy
(1) Married women employees may be sanctioned maternity leave in case of miscarrying or
abortion or medical termination of pregnancy. (2) The period of leave shall be granted for six
weeks from the date of abortion or medical termination of pregnancy. (3) The condition to
sanction this leave is that abortion or medical termination of pregnancy should have taken place
after 12 weeks but before 20 weeks of pregnancy. The termination of pregnancy should have
been performed in Government hospitals or other institutions approved under the Medical
Termination or pregnancy Act 1971. (4) The certificate from a Registered Medical practitioner
authorized under the Medical termination of pregnancy Act may be accepted for this purpose. (5)
Temporary women employees may also be sanctioned this leave. But E.L. available at their
credit shall be first sanctioned and the balance only as maternity leave. (6) The other conditions
are the same like maternity leave. (7) In case of abortion taking place after 20 weeks of
pregnancy, eligible Maternity leave will be granted.
(Note: If the women employee is on any leave and the confinement take place during the leave,
the maternity leave commences from the date of confinement).
Medical Leave
5. (1) An employee of the University shall be granted leave on Medical certificate for the period
for which they are entitled as detailed below:
Period of Service Leave on Medical Certificate to which the
employee may be entitled
i) Upto 5 years 3 months (90 days, i.e., 3 x 30 days)
ii) More than 5 years but less than 10 years 6 months (180 days i.e., 6 x 30 days)
iii) More than 10 years but less than 15 years 9 months (270 days i.e., 9 x 30 days)
iv) More than 15 years but less than 20 years 12 months (360 days i.e., 12 x 30 days)
v) More than 20 years 18 months (540 days i.e., 18x 30 days)
2. (a) For Services other than basic Services:
Temporary hands Nil
Probationers (who have completed 2 years
but not declared the probation)
180 days in all / 60 days at a time, 90 days
upto 5 years of service, 180 days exceeding
5 years of service.
Approved probationers and full members 540 days (18 x 30 days) Full pay and
allowances last drawn.
(b) For Basic Servants :
Temporary :Nil
Probationer (Completed one year of service) 10 days for every completed one year of
service
Approved Probationers 10 days for every completed year of
service.
Permanent Basic Servant 180 days (i.e., 6 x 30 days)
After completion of 15 years of service 540 days (i.e., 18 x 30 days)
Leave Salary Full pay and allowances last drawn.
Note : The employee should return to duty after the expiry of leave but not necessary in the case
of leave preparatory to retirement, death or invalidation.
Medical Certificate – By whom to be issued?
Medical Certificate to avail leave or fitness certificate to join duty may be issued by a
qualified Doctor not lower in rank than a Civil Assistant Surgeon in Government Service or
University Doctor.
1. Reference to Medical Board – When and How?
Due to administrative reasons, the University employees who apply for Unearned leave on
Medical Certificate exceeding 60 days will be referred to the Medical Board by the competent
authority and their opinion about the Justification of leave will be sought for.
For this purpose the employee intending to go on Unearned leave on medical Certificate should
submit his leave application before going on leave and in exceptional cases where such advance
application within 7 days from the date of entering into such leave. On receipt of such
application and when the leave exceeds two months (60 days), reference to Medical Board
should be made within 7 days.
If the employee applying for leave failed to piece-meal extension which may warrant a
reference to Medical Board there is no use of referring him to the Board after expiry of leave.
Hence, in that condition the Board can only certify the physical fitness and recommend further
extension of leave in case wherever necessary at the time of appearance. In cases, where the
individual could not be referred to the Board before the expiry of leave, Unearned Leave on
Medical Certificate need not be granted but the absence may be regularized by sanctioning other
kind of leave to which the employee is eligible.
When Unearned leave is split up: If the Unearned leave on Medical Certificate is split up in
any way and the total of Unearned leave on Medical Certificate availed in different spells (the
Unearned leave on Medical Certificate applied from the date of proceeding on leave to the date
of rejoining duty) exceeds 60 days, such employee should be referred to Medical Board even
though the Unearned leave on Medical Certificate is not availed continuously.
2.Unearned leave on Medical Certificate of T.B. etc. Need not be referred to Board:
Unearned leave on Medical Certificate for T.B., Leprosy, Cancer and Hansons may be granted
to employees provided :
(i) that in the case of T.B., a Certificate issued by a recognized T.B., Specialist (Assistant) or
Civil Surgeon);
(ii) that the case of treatment for leprosy, a Medical Certificate issued by a Medical Officer
working in a recognized leprosy institute (getting Government grant) with the seal of the
institution; or specialists working in the respective branches of Government Hospitals.
(iii) that, in the case of treatment of cancer and Hansons disease, a certificate issued by the
Specialists working in the respective branches of Government Hospitals. In the above cases,
they need not be referred to Medical Board though the Unearned leave on Medical Certificate
applied for by them exceeds two months.
3. In-patients – Whether to be referred to Medical Board?
Reference of Medical Board is not necessary in case of in-patients admitted in Government
Hospital or in approved private nursing homes though the leave applied for exceeds 60 days
provided that the Superintendent of the concerned hospital certifies that the individual was
actually under treatment and not kept for diagnosis.
Similarly leave advised after discharge in continuation (co-terminus) of the treatment need
not be referred to the Medical Board if a certificate is issued by a Civil Assistant Surgeon
serving in the hospital where the employee was under treatment before discharge.
(6) Unearned Leave on Private Affairs (on Half pay)
Leave on Private Affairs
1) An approved Probationer is eligible for six months (180 days) of Unearned leave on private
affairs subject to the condition:
i) that he can avail this leave only upto 3 months (90 days) during the first 10 years of service
and
ii) at any one time he can avail the Unearned Leave on Private Affairs only upto the maximum
limit of 3 months (90 days).
Leave salary shall be half of pay last drawn plus full allowances.
(2) In the case of Basic Servants:
Temporary, Probationers, Approved Probationers
and Full Member Upto 15 years of service : Nil
After the completion of 15 years : Clause 6 (1) above shall apply.
7. Study Leave
The employees of the University shall be eligible for study leave as detailed below:
1) Conditions: The employee should have completed, atleast five years of service, and there
should be three years before retirement and should belong to A and B class of employees and
should execute a bond prescribed.
2) Quantum of Leave : Study leave shall be granted twelve months at a time and 24 months
in all.
3) Purpose : The purpose of grant of such leave is to study scientific or technical problems
or courses of instructions in or outside India.
4) Leave Salary : Pay allowed during study leave is half pay plus study allowance if
deputed by the University.
8. Sabbatical Leave
All teaching staff who have put in six years of continuous and confirmed service are eligible
for sabbatical leave of twelve months with full salary and allowances during which period they
will be permitted for study purpose to go or work in other Universities in India or to do
research outside the Alagappa University with the permission of the Syndicate. This leave
cannot be combined with any other leave except the summer or winter vacation. Those who
avail sabbatical leave are not eligible for any earned leave for the period which qualified for
sabbatical leave.
9. Casual Leave
Casual leave may be granted upto a limit of 12 days in a calendar year; but absence on
casual shall be treated as duty for purpose of calculation of other leaves. The maximum period
of which a University employee may absent himself continuously on casual leave (including
availing of gazetted holidays) shall not exceed ten days. Casual leave can be granted for half a
working day.
10. Grant of Leave
The Casual leave shall be sanctioned by the Vice-Chancellor for the Heads of Departments,
Deans, Registrar, Controller of Examinations and Finance Officer; the Heads of Departments
for the teaching and non-teaching staff of their departments; the Registrar for the non-teaching
staff excluding those belonging to Examination Section and Finance Section. The Controller
of Examination for those belonging to Examination Section and the Finance Officer for those
belonging to Finance Section. The Vice-Chancellor shall sanction the earned leave, medical
leave to the Heads of Departments, Deans, Registrar, Finance Officer, Controller of
Examinations, teaching staff and employees of Class A category. The Registrar shall grant
these leave to the non-teaching staff of class B, C and D.
11. Recall for duty
Leave cannot be claimed as a matter of right; and when the exigencies of service of the
University so require, discretion to refuse or revoke leave of any description is reserved by the
authority empowered to grant it, viz. the Syndicate, Vice-Chancellor, Dean, Head of the
Department, Registrar etc., and such other authorities. If in administrative interest it is so
required the Vice-Chancellor shall have the over-riding power to revoke or cancel any kind of
orders.
12. Not to be employed during leave
A University employee on leave shall not accept or take any employment of service or
receive any remuneration provided that it shall not apply in cases of sabbatical and study leave.
Wilful absence from duty after the expiry of leave may be treated as misconduct invoking
disciplinary action.
13. Compensation Leave
(a) Subject to the following provisions a University employee who is called to attend office
on a holiday except as a punishment, shall be granted another holiday, called compensation
leave in its place when opportunity occurs:-
i) Such holiday may not be taken by a University employee without the previous
permission of the authority competent to grant his casual leave.
ii) Not more than ten such holidays in all may be taken in a Calendar year after the expiry of
6 months from the Public Holidays for which it is substituted. It will, however, be within the
discretion of the Head of an Office to call on the University employee affected to take such
holiday on any date within 6 months which the Head of the Office finds to be convenient.
iii) Not more than ten days of compensation leave shall be accumulated at the discretion of
the Head of the office.
iv) Such holidays may be combined with Casual leave or other authorized holidays,
provided that the total period of absence from duty does not exceed ten days.
Note: The above provisions regarding compensation leave do not apply to the employees in the
University Library.
(b) The Registrar shall have power to grant casual or Compensation leave to members of his
staff. In respect of Departments/Sections, this power may be exercised by the Head of the
Departments/Sections.
14. Leave on Loss of Pay
An employee can avail in total five years of leave on loss of pay during the whole of his
service. Temporary staff and probationers cannot avail this leave.
15. Notwithstanding anything contained in these Statutes, Tamil Nadu Government Leave
Rules shall be applicable to all University Employees.
16. In case any difficulty arises, the Syndicate’s ruling shall be final.
STATUTE – 14
DISCIPLINE AND CONTROL
Causes for imposing Penalties
1. An employee of the University for good and sufficient reason, including any breach of the
Statutes and laws, of the University or negligence, inefficiency, insubordination or failure to
show due diligence and attention in the discharge of his duties or failure to conform to the
instructions of his superiors or any criminal offence involving moral turpitude shall be liable
for the following penalties:
2. The following penalties may be imposed on a University employee, namely :-
1) Minor Penalties :
Kinds of Penalties (a) Censure
(b) Stoppage of Increment with or without cumulative
effect
(c) Fine not exceeding Rs.10/-.
at a time in the case of employees of Class D.
2) MAJOR PENALTIES:
(a) Any period of suspension pending enquiry which shall be treated a substantive
punishment either the whole or part of the period.
(b) Reduction to a lower state of pay or to a lower category of the University service.
(c) Removal or dismissal from the service.
3) RECOVERY LOSSES:
Recovery ordered by the competent authority, of the loss if any caused to the University by
any act or omission in addition to any of these punishments.
3. PROCEDURE:
Disciplinary Authorities
1) The authorities competent to impose penalties/and punishments and the appellate
authorities and appeal time are indicated in Appendix III. Any appeal to the Syndicate should be
addressed to the Registrar who is the ex-officio Secretary of the Syndicate.
2) The authority competent to inflict major punishment will have powers of suspension,
pending enquiry, if in their opinion, the continuance of the employee in service is detrimental
either to the proposed enquiry or interest or reputation of the University.
Notwithstanding anything contained in the above clause, the Vice-Chancellor when he
desires necessary may suspend any employee pending enquiry as per Section 14 (4) of the Act
and report to the Syndicate.
Subsistence Allowance
3) During such period he/she shall receive a subsistence allowance equivalent to 50% of
his/her pay, but will not be entitled to draw any allowances, special pay etc. other than Dearness
Allowance relatable to the subsistence allowance.
Review of Subsistence Allowance
4) A review may be made six months after the date of suspension to consider the sanction of
subsistence allowance at an enhanced rate upto 75% of his/her pay. If the enquiry is prolonged
without any fault of the employee concerned.
Authority to revoke suspension
5) The Registrar in cases where he himself ordered the suspension pending enquiry or an
employee can revoke the suspension order at any time. The Vice-Chancellor can revoke his own
orders of suspension pending enquiry as well as the orders of suspension pending enquiry issued
by the Registrar.
Imposing Minor and Major Penalties
6) Before imposing any of the minor penalties, the delinquent employee shall be given an
opportunity to explain his position. Before inflicting any of the major penalties, the defaults of
the delinquent employee shall be reduced to a form of charge and served on him. He shall be
required to state whether there shall be an enquiry or personal hearing and if so the details of
witness to be examined. On completion of that enquiry or and oral hearing the charges and
explanation of the delinquent employee should be examined and a verdict together with the
punishment shall be recorded in writing and served on the delinquent employee.
7) DISCIPLINARY ACTION AGAINST EMPLOYEES DRAWN ON FOREIGN
SERVICE TERMS :
Power to suspend deputationists
The Government rules regarding disciplinary action in respect of Officers on foreign service
shall be applicable in respect of all deputationists in the University. If the Syndicate feels it
necessary, such Officers may be reverted back to the Department with a report to take action on
such deputationist in respect of alleged irregularities committed by him.
STATUTE – 15
THE ALAGAPPA UNIVRSITY EMPLOYEES CONDUCT RULES
1. TITLE
These rules may be called the Alagappa University Employees conduct Rules and shall apply
to every person appointed by the University except the part-time employees.
2. INTEGRITY AND DEVOTION TO DUTY
(i) Every employee shall at all times (a) maintain absolute integrity (b) maintain devotion
to duty (c) conform to and abide by the rules and regulation (d) comply with and obey all lawful
orders and directions in the course of his official duties issued by any persons to whom he may
be subordinate in the service of the University (e) refrain from any activity which is antisecular
or which tends to create communal disharmony.
(ii) No teacher or other person employed in the University shall engage himself or
participate in any activity which is antisecular or which tends to create disharmony in society or
in any demonstration which is prejudicial to the interests of the sovereignty and integrity of
India, the security of States, friendly relation with foreign States public order, decency or
morality or which involves contempt of court, defamation or incitement to an offence.
NOTE : Failure to perform his academic duties such as preparation, lectures, demonstrations,
assessment, guidance, invigilation will constitute improper conduct in respect of a member of
teaching department. Failure to obey the instructions given by the superior officers or to execute
promptly the administrative responsibilities will constitute improper conduct.
3. INTEREST OF THE UNIVERSITY
(i) Every employee shall serve the University honestly and faithfully and shall endeavour his
utmost to promote the interest of the University. He shall show courtesy and attention in all
transactions and not to do anything which is unbecoming of a University employee.
(ii) No University employee shall take part in any act or movement calculated in the
judgement of the Syndicate to bring the University into disrepute. It shall be the duty of every
one of the employees to honour the confidence reposed in him by the University and not to
divulge any information obtained by him in the course of his official duties to outsiders or to
make any use thereof which would be improper.
(iii) No University employee shall indulge in any criticism of the University administration
in such manner as savours of defiance and insubordination or causes or is likely to cause
embarrassment to the administration.
(iv) Employees shall not submit application to the higher posts in the University or for
advance increments or for other kinds of preferment. But they may submit their claims for
appointment to higher posts through the officers under whom they work if they have any special
representations to make.
(v) A whole-time University employee may be employed in any manner required by proper
authority without claim for additional remuneration; he may not accept while in University
service additional employment or any employment on part-time basis with or without
emoluments or honorary work without the previous sanction in writing of the Vice-Chancellor or
any other competent authority.
(vi) Persons on appointment and employees on transfer to posts dealing with cash, stores and
other valuables including books shall at the discretion of the Syndicate furnish security to the
University for such amount and of such character as may be determined by the Syndicate. This
shall be a condition attached to the post and shall not entitle the employee concerned, who fills
the post to claim any additional or privilege on this account.
(vii) The Syndicate reserves the rights to frame suitable rules and amend or add to them.
(viii) The conduct and functioning of all those paid out of University funds shall be brought
under the purview of the Director of Vigilance and Anti corruption constituted by the
Government of Tamil Nadu. The Vice-Chancellor will be the authority to make requisition for a
preliminary enquiry and order a detailed enquiry by the Director of Vigilance and Anti corruption
without a specific order of the Chancellor.
4. EMPLOYMENT IN FIRMS ENJOYING UNIVERSITY PATRONAGE
No employee shall use his position or influence directly or indirectly to secure employment for
any member of his family in any private business or firm where he has official dealings.
5. TAKING PART IN ELECTIONS
No employee shall canvass or otherwise interfere with or use his influence in connection
with or take part in an election to any legislature or local authority provided that:
i) an employee qualified to vote to such an election may exercise his right to vote;
ii) an employee shall not be deemed to have contravened the provision in this rule by reason
only that he assists in the conduct of an election, in due performance of a duty imposed on him
by or under any law for the time being in force.
iii) No University employee shall associate or take part actively or otherwise in politics. The
Syndicate’s decision on this aspect of an employee’s conduct shall be final.
iv) No member of staff can contest any election without the specific sanction of the
Syndicate. The Syndicate has powers to prescribe conditions in granting such permission or
rejecting the requests.
6. JOINING OF ASSOCIATIONS
No employee shall join or continue to be a member of an association, the object or activities
of which are prejudical to the interests of the sovereignty and integrity of India or to the interests
of the University or public order or morality provided that the Associations/Unions recognized
by the University either on de jure or de facto basis would not attract this rule.
7. DEMONSTRTIONS AND STRIKES
No employee shall (a) engage himself or participate in any demonstrations which is
prejudical to the interests and the sovereignty and integrity of India, security of the State, the
interests of the University, Public order, decency or morality or which involves contempt of
Court, defamation or incitement to an offence including inciting students or employees against
other students or employees, University or administration; or (b) resort to or in any way abet any
form of strike, or coercion or physical duress in connection with any matter pertaining to his
service or the service of any other employee or employees of the University.
8. CONNECTION WITH PRESS OR RADIO OR TELEVISION
(a) No employee shall except with the Vice-Chancellor, own wholly or in part, or conduct or
participate in the editing or management of any newspaper or other periodical publication.
(b) No employee shall except with the previous sanction of the University or except in
bonafide discharge of his duties.
(i) Publish a book himself or through a publisher or contribute an article to a book or a
compilation of article or
(ii) participate in a radio or television broadcast or contribute an article or write a letter to
the newspaper or periodical either in his own name of any other person except when such
publication or radio or television broadcast or contribution or publication or public utterance
shall not have the effect of an adverse criticism of any current or recent policy or action of the
University or which is capable of embarrassing the relationship between the University and
Government or other agencies. This will not apply to any statement made or views
expressed by him in his official capacity in due performance of duties assigned to him.
(c) An employee of the University except in accordance with any general or special order of
the University or in the performance in good faith of the duties assigned to him, shall not
communicate directly any official document or information to any employee or to any other
person to whom he is not authorised to communicate such document or information.
(d) An employee of the University shall not except with the sanction of the University give
evidence in connection with any enquiry conducted by any person, committee or authority other
than the Courts and police.
9. COLLECTION OF FUNDS
No employee shall except with the previous sanction of the University ask for and accept
contributions to or other-wise associate himself with the raising of any funds or other collection
in cash or kind except in aid of the registered organisations.
10. GIFTS
(a) No employee shall accept or permit any member of his family or any person acting on his
behalf to accept any gift of value.
(b) On occasions such as weddings, anniversaries, funerals or religious functions when the
making of a gift is in conformity with the prevailing practice or in other cases in accordance with
the laws, an employee may accept gifts from his near relatives or from his personal friends.
(c) In any other case, an employee shall not accept any gift without the sanction of the
University, IF THE VALUE THEREOF EXCEEDS ONE HALF OF THE MONTHLY
EMOLUMENTS OF THE EMPLOYEE.
11. PRIVATE TRADE OR EMPLOYMENT
(a) No employee shall, except with the previous sanction of the University, engage directly or
indirectly in any trade or business or undertake any other employment:
(b) A person employed in the University shall not apply for private employment or signify his
willingness to accept such employment without first obtaining the permission in writing of the
University.
12. CANVASSING OF OUTSIDE INFLUENCE
No employee shall bring or attempt to bring any political, personal or other influence to
bear upon an authority of the University to further his interests or the interest of any other person
in respect of matters pertaining to his service in respect of any other matter involving a pecuniary
or other benefit to him.
13. PARTIALITY IN OFFICIAL DUTIES
An employee shall not be partial in his performance of his official duties and he should be
objective in his approach.
14. RAISING OF PRIVILEGES
An employee shall not try to use the consideration of caste, creed, Religion, Race or sex in his
relationship with his colleagues, for purpose of improving his prospects.
15. INTOXICATING DRINKS AND DRUGS
(a) An employee shall strictly abide by any law relating to intoxicating drinks or drugs in
force.
An employee shall not have in his possession any intoxicating drinks or drugs or be in a state
of intoxication in the University premises.
16. SENDING REPRESENTATIONS
An employee shall not make representation to Syndicate, Senate or Government or to any
authorities of the University direct and all representations shall be made through proper channel.
Any such representation shall be forwarded to the person to whom it is addressed with or without
comment of the forwarding authority.
17. REFUSAL TO RECEIVE PAY
Concerted or organised refusal on the part of the employees to receive their pay shall
constitute improper conduct.
COMPETENT AUTHORITY
Unless specifically otherwise states, the VICE-CHANCELLOR shall exercise the power to
grand permission under these rules.
EMPLOYEES
For purpose of these rules, ‘employee’ include members of both sexes of teaching, research
and non-teaching of the University.
INTERPRETATION
If any question arises relating to the interpretation of these rules, it shall be referred to the
Syndicate whose decision thereon shall be final.
STATUTE – 16
PENSION-CUM-GRATUITY
Eligibility and Benefits
1. All members whether temporary or permanent are eligible for pensionary benefits subject to
the conditions prescribed.
The pensionary benefits are :-
i) Pension or Service Gratuity
ii) Death-cum-Retirement Gratuity
iii) Family Pension
Conditions for grant of Pension
2. The main condition for the grant of pensionary benefits are (i) the service should be under
the service should be paid by the University.
Maintenance of Service Book
3. (a) To compute these pensionary benefits, the following three have to be verified/ computed
with reference to the service book.
i) Qualifying service
ii) Average emoluments
iii) Last Emoluments drawn.
(b) The maintenance of service Book in complete and upto date shape and entries therein duly
verified and authenticated by the competent authority is essential. The record of verification of
service with reference to pay bills and acquittances should be made periodically annually in the
service Book under proper attestation. The date of birth should be correctly noted and attested.
Qualifying Service for Pension
4. Qualifying service is to be computed, taking the total service of the employee from the date of
his entering in service to the date of his retirement death in service, which will be termed as
Gross Qualifying service.
The broken period of a month is to be calculated separately taking 30 days as a month.
(a) From the Gross Qualifying service, the following are to be deducted to arrive at the Net
Qualifying Service.
Gross Qualifying Service : Y M D
DEDUCT the following from the Gross Qualifying Service :
(1) Boys service (Service prior to his completion of 18 years)
(2) Extraordinary Leave Without Medical Certificate
(3) Suspension treated as a penalty
(4) Overstayal of joining time, not regularised.
Balance will be the Net Qualifying Service which is to be expressed in terms of Completed
half-year, without any rounding off to the next higher half year.
Y M D
For example (i) 30 5 20 is 60 half-years
(ii) 30 6 00 is 61 half-years
(b) Overstayal of joining time, if not regularized either by extension of joining time or by
grant of leave, will be treated as “overstayal of joining time”. This period will not count for
pension.
(c) The period of suspension should be decided at the time of finalizing disciplinary
proceeding against any employee. If this period of suspension is partly treated as duty and
partly as punishment, then the punishment period will not be treated as duty and so it will not
count for pension. If the entire period is not treated as duty then that entire period will not count
for pension.
5. Average Emoluments :
Emoluments and Average Emoluments
(a) First of all Emoluments mean (i) pay (ii) special pay (iii) personal pay (iv) Dearness pay
and (v) any other remuneration which is specially classed as emoluments.
(b) Average of all Emoluments means the average of monthly emoluments actually drawn
during the last 10 months of the service of the member about his retirement. If during this
period, a member was on Extraordinary Leave or on suspension treated as, such then the period
of calculation of 10 months of the be preponed to arrive at a total period of 10 months.
(c) It will therefore be seen that only actually drawn amounts during the last 10 months have
to be taken in to account and not any amount which was not actually drawn. But, there are some
exceptions as noted below:
(i) Instead of the actual leave salary drawn during Earned Leave or Half-pay leave etc., the
duty pay which he would have drawn but for going on leave, will count.
(ii) The increment which accrued during the Earned Leave of less than 120 days of Earned
Leave, if the total Earned Leave taken at a time exceeded 120 days, though not actually drawn,
will be treated as having been drawn and included in the calculation of average emoluments.
(d) pay drawn in Foreign service cannot be considered as Emoluments for purpose of
calculation of pensionary benefits, only, the pay which he would have drawn in the University
but for going on Foreign service will count.
6. Pension, which is a monthly payment after retirement, calculated as per rules, will be payable
only if a person completes a minimum qualifying service of 10 years (i.e., 20 half-years).
Service Gratuity
In the case of retirement, where the total completed half-years of Qualifying service is less
than 20, the retiring person will be eligible for a lump sum payment of service Gratuity in lieu of
pension, as per the graded scale indicated in list ‘A’.
LIST ‘A’ SERVICE GRATUITY (Lumpsum payment)
Completed half Rate of Gratuity
Year period
1 ½ months emoluments
2 1 “
3 1 ½ “
4 2 “
5 2 ½ “
6 3 “
7 3 ½ “
8 4 “
9 4 3/8 “
10 4 ¾ “
11 5 1/8 “
12 5 ½ “
13 5 7/8 “
14 6 ¼ “
15 6 5/8 “
16 7 “
17 7 3/8 “
18 7 ¾ “
19 8 1/8 “
Rate of pension
7. (i) In the case of the members who have completed 33 years of Qualifying Service and
above, the pension (monthly payment) is calculated at the following rate :-
50% of the first Rs.1,000 of average emoluments.
45% of the next Rs.500 of average emoluments.
40% of the balance.
(ii) In the case where the Qualifying Service is less than 33 years or 66 half-years that will
be proportionate to that calculated as in (i) above in the same ratio as the actual completed half
year service bears to 66 half years.
8. Death-cum-Retirement Gratuity
(a) This is calculated on the last emolument drawn by the University employee before his
retirement at the rates indicated below for each completed half year of Qualifying Service in the
case of retirement, provided he has completed atleast 5 years of Qualifying service at the time of
his retirement.
(b) In the case of retirement, the Death-cum-Retirement Gratuity is calculated at 1/4 th of the
emoluments drawn for each completed half year of service, subject to a maximum of 161/2 times
of last emolument drawn, subject to a maximum of Rs.50,000/- (Rupees fifty thousand only).
In the case of death in service, while calculating Death-cum-Retirement Gratuity, as per
the formula indicated above, the minimum Death-cum-Retirement Gratuity payable as follows:-
i) In the case of less than 1 year Qualifying service : 2 times the last emoluments
drawn
ii) Above 1 year but less than 5 years Qualifying
service : 6 times the last emoluments
drawn
iii) 5 years of Qualifying service and above : 12 times the last emoluments
drawn
9. Family Pension
Rate of Family Pension
(a) (i) This is also calculated with reference to last emoluments drawn and the rate prescribed
for different pay slabs (as indicted below):
(ii) The minimum family pension payable to the University employees shall be Rs.235/-
p.m. or may be revised by the Government of Tamil Nadu from time to time.
(b) In the case of death in harness, if the deceased member had put in atleast 6 years of
Qualifying Service at the time of his death, then the family is eligible for enhanced rate of
Family Pension as indicated below for a limited period of 7 years from the date of death or the
date of superannuation, if he had remained alive, whichever is less and thereafter at the normal
rate of Family Pension:
Enhanced rate : (i) ½ of the last emoluments drawn ; or
(ii) Rs.500/- whichever is less.
10. The classification of the other kinds of pensions are :
Other Pensions : (1) Retiring Pension (Voluntary and Compulsory)
(2) Invalid Pension
(3) Compensation Pension
(1) Retiring Pension :
(A) Voluntary retirement :
(i) An employee who has completed the Qualifying Service as stipulated in the amended
Fundamental Rules mutatis mutandis may retire voluntarily after giving to the appointing
authority, a notice in writing atleast 3 months before the date on which he wishes to retire.
However, he cannot withdraw such notice subsequently except with the specific approval of that
authority and the withdrawal should be before the date from which he originally wanted to retire.
(ii) The three months notice period is to be reckoned from the date of its receipt in the office of
the immediate superior if he has to address the appointing authority through proper channel or
the date of receipt in the office of the appointing authority.
(B) Compulsory Retirement :
(i) Similarly, the appointing authority can order compulsory retirement of an employee in
public interests after giving three months notice or three months in lieu of such notice. The
amended Fundamental Rules as applicable to the Employees of the Government of Tamil Nadu
shall apply.
(ii) In such cases, when the employee has been compulsorily retired from service as a penalty,
he may be granted by the authority competent to impose such penalty, pension or gratuity or
both, at a rate not less than 2/3 of normal pensionary benefits due to him if eh retired normally on
that date of compulsory retirement.
(2) Invalid Pension :
This is granted to a person who by physical or mental infirmity, is permanently incapacitated
for the University service.
The date of effect of retirement will be the date of Medical Certificate, if the employee was
on duty or the date on which he will return to duty, if he was on leave during the period when
medical certificate was granted.
If the infirmity is curable and the employee refuses to get cured by operation or otherwise,
no pension or gratuity need be admitted, if the competent authority decides so on merits.
If the medical authority recommends a less laborious work than the one which he is
presently involved then the employee may be appointed to that less laborious work on a lower
pay or otherwise if he does not accept that post, he can be granted pension.
3) Compensation Pension
This is granted to a person who is discharged from service after given 3 months notice owing
to the abolition of a permanent post, if the employee refuses to accept another appointment on
such pay as may be offered.
No compensation is payable for the period in respect of which he receives pay and
allowances in lieu of notice.
11. General Instructions :
Fixing the Date of Birth
(i) For the calculation of pension, the date of birth of the employee is necessary. If the year
alone is given, the date of birth should be taken as the first July of that year, if the year and
month is known but not the exact date, 16th of that month should be taken as the date of birth of
the University employee.
(ii) The two dates, of which necessitate the calculation of pensionary benefits are (a) the date
of retirement and (b) the date of death in harness.
Date of retirement in the month
(iii) If the date of birth of the University Employee falls between the second day of the
month, he will be permitted to retire on the afternoon of the last day of that month (in the
case of superannuation).
Eligible service for pension
(iv) In the case of an employee who retired after a temporary or officiating service, whether
rendered in a regular capacity or not, shall count in full as qualifying service even if it is not
followed by confirmation. All the leave with allowances and extraordinary leave on Medical
Certificate will count for pension and gratuity.
Encashment of Earned Leave
12. The Earned Leave at the credit of the employee on the date of superannuation or retirement
can be sanctioned by the authorities competent to sanction the Earned Leave.
Commutation of pension
1) All pensioners shall be allowed to commute for a lumpsum payment any portion not
exceeding one third of the pension granted to him by the University.
Sanctioning authorities (Pension sanctioning authorities) may, in their discretion refuse
commutation of pension in case of a pensioner who has been guilty of grave misconduct.
Commutation table
2) The lump-sum payable on commutation shall be calculated in accordance with the table or
tables of present value which may be prescribed from time to time by the Tamil Nadu
Government.
The table of the present values is given below:
Age on next birthday Commutation value expressed as number of year’s purchase
17 19.28
18 19.20
19 19.11
20 19.01
21 18.91
22 18.81
23 18.70
24 18.59
25 18.47
26 18.34
27 18.21
28 18.07
29 17.93
30 17.78
31 17.62
32 17.46
33 17.29
34 17.11
35 16.92
36 16.72
37 16.52
38 16.31
39 16.09
40 15.87
41 15.64
42 15.40
43 15.15
44 14.90
45 14.64
46 14.37
47 14.10
48 13.82
Age on next birthday Commutation value expressed as number of year’s purchase
49 13.24
50 13.25
51 12.95
52 12.66
53 12.35
54 12.05
55 11.73
56 11.42
57 11.10
58 10.78
59 10.46
60 10.13
61 9.81
62 9.48
63 9.15
64 8.82
65 8.50
66 8.17
67 7.85
68 7.53
69 7.22
70 6.91
71 6.60
72 6.30
73 6.01
74 5.72
75 5.44
Deduction of Commuted portion
3) Commutation when sanctioned shall take effect on a date to be specified in the order. Such
date shall ordinarily be about one month from the date of order and all calculations shall be made
with reference to the date so specified. Payment of commuted portion of pension shall case
from the date specified and the sum payable on commutation shall be paid with reference to the
date so specified.
Restoration not allowed:
4) A commutation once given effect to cannot be rescind that is, the portion of the pension
commuted cannot be restored on refund of its capitalised value.
Commuted sum paid to heirs
5. If the pensioner dies on or after the day following that on which commutation took effect
but before receiving the commutation value, such value shall be paid his/her heirs.
Commutation within one year of retirement
6. An Employee who applied for commutation of pension within one year from the date of
retirement on superannuation will not be subjected to medical examination. This condition will
not apply to pensioners retiring otherwise than on superannuation and will not also cover
persons retiring on superannuation who apply for commutation of pension after one year of their
date of retirement.
Restoration to normal Pension
7. Pensioners shall be allowed restoration of the commuted portion of their pension as and
when they complete fifteen years from the date of retirement.
PENSION FUND
A separate Pension fund shall be constituted by the University and it shall pay in respect of
each of its employee eligible for pension at such rates as may be prescribed by the Government
on behalf of their employees on foreign service.
2. Pensioners who retire from University service shall be paid only from out of this pension
fund.
3. The surplus under pension fund which are not required for immediate disbursement of
pension shall be invested in various nationalized banks as is being done in case of surplus funds
under other University accounts.
4. In case of teaching staff, who get themselves appointed in other Universities/ Institutions to
better their prospects or for other reasons, the University shall calculate the pension fund
accumulation in their accounts on the date of leaving the service of the University and transfer
them to the University/Institution wherein they take up employment provided there are such
pension schemes in vogue in the University/Institution where such persons are transferred.
5. In respect of teachers who get themselves appointed in these Universities having served in
some other University / Institution shall have the pension funds accumulated in other
Universities or Institutions for the period of their service transferred to this University. In case
the Institution or University from where the teachers come to this University does not has
pension scheme, the pensioner may himself pay such amount that would have accumulated in the
pension fund if the Institution / University where he has previously serving has pension scheme
and has maintained pension fund.
6. In respect of these teachers who have their pension fund accumulation in their previous
institutions transferred to these Universities or pay themselves the pension contributions that
could have accumulated till they left the Institution or the University where in they have served
previously, the period of pensionable service shall be calculated taking into consideration the
previous service also.
(Letter of assent was received from the Chancellor vide letter No.12440/U2/86 dated 9.1.97)
STATUTE – 17
TRAVELLING ALLOWANCE AND TRANSFER TRAVELLING ALLOWANCE
Government and Special Rules
1) The Rules issued under Tamil Nadu Special pay and allowance part II are applicable to the
University employees in general. The Syndicate shall prescribe special rules for particular class
of Officers of the University and Members of the various University
authorities/Boards/Committees.
Rules Exceptional cases
2) Provided that the Vice-Chancellor may in exceptional cases, allow Travelling allowance at
the rates higher than the admissible as per Tamil Nadu Travelling allowance rules for specific
reasons.
STATUTE – 18
PROVIDENT FUND
PROVIDENT FUND CUM INSURANCE SCHEME FOR THE EMPLOYEES OF
THE ALAGAPPA UNIVERSITY
1. General
Title
1. These statutes shall be called “Provident Fund cum Insurance Scheme Statutes” for the
employees of the Alagappa University, Karaikudi.
Application
2. These statutes shall apply to all the employees of the University, both teaching and non-
teaching.
Definitions
3. In these statutes, unless there is anything repugnant to the subject or context:-
i) ‘Fund’ shall mean the provident fund established and maintained under these statutes.
ii) ‘Employees’ shall mean teaching and non-teaching employees of the Alagappa University.
iii) ‘University’ shall mean the Alagappa University.
iv) ‘Syndicate’ shall mean the Syndicate of the Alagappa University.
v) ‘Teachers’ shall mean the teaching staff as mentioned under the statutes prescribed.
vi) ‘Non-teaching’ shall mean the administrative and establishment personnel.
vii) ‘pay’ includes pay, substantive and officiating, special pay, personal pay, leave salary and
all dearness allowances.
viii) ‘Subscriber’ shall mean a person eligible to subscribe to the fund under these statutes and
subscribing thereto.
ix) ‘Subscription’ shall mean the sum remitted to the fund by a subscriber under these statutes.
Date of coming into force
2. These statutes shall come into force from such date to be notified subject to the provisions of
these statutes; subscription to the fund shall be compulsory for all employees.
Contribution of the fund
3. The fund shall be made up of
a) Subscriptions and
b) Interest on the subscription
Investment of the fund
4. The corpus and all monies of the fund shall be invested in interest bearing securities as
approved by the Syndicate on the recommendations of the Finance Committee.
(NOTE: In the case of employees who are already subscribers to other Provident Funds of the
Government or local bodies etc. the amounts to their credit shall be transferred to the fund, if
they are absorbed later in the University)
Rate of Subscription
5(i) The minimum rate of subscription payable by each subscriber, based on his emoluments
shall be as shown in the table below:
Sl.No. Emolument
Rs.
Minimum rate of monthly
subscription
Rs.
1. 185-250 15
2. 251-350 20
3. 351-500 30
4. 501-650 40
5. 651-800 50
6. 801-1000 60
7. 1001-1150 70
8. 1151-1300 80
9. 1301-1500 90
10. 1501-1650 100
11 1651-1800 110
12 1801-2000 120
13 2001-2150 130
14 2151-2300 140
15 2301-2500 150
16 2501-2650 160
17 2651-2800 170
18. 2801-3000 180
Voluntary increase of subscription
ii) Voluntary increase and above the rate of subscription in the above table is permissible and it
shall be made by a subscriber only on two occasions in a year, namely in the pay for September
drawn in October. Such members are also allowed to reduce the rate of subscription once in a
year subject to the condition that minimum subscription will be as indicated in the above table.
Temporary employees to subscribe
iii) An employee who is continuously employed for not less than six months, will be required
to the provident Fund, irrespective of the fact whether he is a temporary or a regular employee.
When to cease Subscribing?
iv) Four months prior to the month of retirement on superannuation the subscriber shall cease
to subscribe to the provident Fund.
Recovery of Subscription
6. The subscription of each subscriber shall be deducted every month from his pay and
credited to his account. It shall be considered as paid to fund, on the first day of the month
following that in respect of which the pay is due.
7. The Account of subscriber shall show :-
Accounts
1. The amount of subscriptions with interest thereon,
2. Forfeiture, if any under these statutes,
3. Money, if any, debited against such account.
8. Interest on subscriptions:
Rate of interest
i) Compound interest at the rate allowed every to Government servants of Tamil Nadu under
General Provident Fund shall be allowed on the subscribed less the amount of advance, if any,
remaining unpaid.
ii) In the event of resignation or retirement, if subscriber proceeding on leave preparatory to
retirement desires to close his provide fund account, interest shall be payable only upto the date
of application for such closing of account.
iii) In the event of the death of a subscriber, interest shall be calculated upto the date of
payment to the nominees or legal heir of the deceased, provided, however no interest shall be
paid for any period exceeding 6 months from the date of his death.
9. Rights in respect of subscriptions and interest :
Rights of paying back to heirs
In the event of a subscriber ceasing to be the employee of the University or on his death, the
Syndicate shall, subject to any deduction to be made on account of all sums due from him to the
University fund pay to the person entitled thereto the amount of subscription and the interest
thereon standing to his credit on the date of his ceasing to be in such employment or on his death,
together with, in the case of death interest for such further period as may be allowable under
statute 11.
Nominee
10. i) Every subscriber shall, on admission to this fund, sign in the presence of two witnesses
and deliver the ‘Form of Nomination’ appended in the prescribed form. A subscriber shall
ordinarily nominate his wife or his children, natural or adopted in the case of unmarried
employee he shall ordinarily nominate his parent, brother or sister. If there are no such persons
mentioned above, he/she can nominate any person/persons or a body of individuals incorporated
or not.
Revision of nominations
ii) He shall be at liberty to deliver revised nominations from time to time. This nomination
shall be kept in the personal custody of the Finance Officer of the University. An
acknowledgement shall be sent for every nomination received and when a revised nomination is
delivered, the previous nomination shall be returned to the subscriber along with the
acknowledgement for the revised nomination. The person or persons appearing in the latest
nomination shall be recognized by the fund and the receipt of such person or such persons shall
be a complete discharge of all liabilities in respect of the fund. A register shall be
maintained in the Finance Section in which the names of all nominees shall be entered.
Rights to refuse accept nominations
iii) The subscriber may nominate a person or any number of persons as his nominees and if he
nominates more than one person he must enter in the ‘Form of Nomination’ the proportion in
which the amount payable shall be distributed among them. The nomination shall normally be
accepted by the Vice-Chancellor of the University. The Syndicate shall have the right to refuse
to accept the nomination of any person without assigning any reasons for such refusal and the
subscriber shall thereupon register some other person approved by the Syndicate.
Liability Non-Liability of the forfeiture of the fund
11. (i) The University will not be bound by nor will it recognize the assignment or
encumbrance executed or attempted to be created which affects the disposal of the amount
standing to the credit of a subscriber who dies before retirement.
(ii) The subscriptions and interest thereon of a subscriber are not liable to forfeiture or
dismissal or on conviction by a criminal court, except for an offender’s property is ordered by a
competent court of law.
Closing of Accounts and payments
12. The account of each subscriber shall be closed:-
i. when he is dismissed or removed or discharged from the service of the University or called
upto to resign on account of misconduct or inefficiency or when he resigns.
Or
ii. when he retires from service or when his services are dispensed with owing to a reduction
of establishment.
iii. when he dies
Provided that where a subscriber is dismissed, removed, or discharged from the services, the
amount standing to his credit in the fund shall not be paid to him until the appeal time allowed, if
any, is over or unless he states in writing that he will not prefer an appeal.
iv. when a subscriber proceeds on leave preparatory to retirement, at any time between the
date of commencement of such leave and the date of retirement.
v. when the account of a subscriber is closed the amount payable to him under these rules
shall be audited by the University before payment.
Temporary withdrawals
13. i) The Vice-Chancellor may, at his discretion, grant to a subscriber an advance of a sum
which does not exceed 75% of the amount of the subscriptions and interest thereon standing to
his credit at the time of making such advance for any of the following purposes:-
a) to pay the expenses incurred in connection with the illness of himself or a member or
members of his family dependent upon him.
b) to pay the expenses in connection with marriages, funerals or ceremonies which by the
religion of the subscriber it is incumbent upon him to perform and in connection with which it is
obligatory that expenditure should be incurred.
c) for such other purposes as the construction of house, purchase of a site or a house as the
authority may consider.
2) Advance shall be recovered in 36 monthly instalments (unless the subscriber elects earlier
repayment of the sum) deducted from the subscriber’s pay commencing from the first payment
of a full month’s pay after the advance is granted.
3) No interest need be recovered from the subscriber for the temporary withdrawals granted to
him.
4. a) A subscriber may be granted with a second advance for the purpose mentioned in sub-
clause 1 above by the Vice-Chancellor after the expiry of six months from the date of sanction of
the first advance, the quantum of second advance shall not exceed 75% of the amount of
subscription and interest thereon standing to his credit at the time of making such advance.
b) The recovery of this advance shall be fixed with reference to the consolidated amount of
advance outstanding and the number of instalments shall be regulated under sub clause 2 above.
Part final withdrawal
14. 1) Part final withdrawals may be sanctioned by the Vice-Chancellor for the reasons
mentioned under Statute 14 at any time after the completion of fifteen years of service (Including
broken period of service, if any) of a subscriber or within ten years before the date of his
retirement on superannuation whichever, is earlier, from the amount standing to his credit in the
fund. Only one withdrawal can be allowed for one and the same reason.
2. Conversion of a temporary withdrawal into a part-final withdrawal:
A subscriber who has already drawn or may draw in future a temporary withdrawal under
statute 14 for any of the purposes specified therein may convert, at his discretion by written
request addressed to the Vice-Chancellor the balance outstanding against him .into a final
withdrawal subject to the eligibility of service in Statute 15(1).
Explanation : In cases where all the advances consolidated are convertible and the subscriber
requests for conversion of all these advances, the entire outstanding balance shall be allowed to
be converted into a part-final withdrawal.
3. a) There shall be an interval of twelve months between one part-final withdrawal and the
next part-final withdrawal and another. The same duration is applicable between one conversion
of part-final withdrawal and the next part-final withdrawal.
b) There shall be interval of six months between the sanction of one part final withdrawal
and one temporary withdrawal and vice versa.
Accounts
15. 1) The account of every subscriber shall be made upto yearly as on 31st March.
Account Slip
2) Each subscriper shall, at the close of the year, be furnished with a statement of his
accounts showing the amount of his subscription and interest thereon and amount of advances
outstanding, if any.
Group Insurance
16. Every member of the teaching and non-teaching staff of the University shall subscribe to
the Group Insurance Scheme instituted by the University.
Maintenance of Account
17. The following accounts books/forms shall be maintained by the Finance Officer in the
finance Section in the forms prescribed:
Books:
a) Account Books :
i) Register of Subscribers
ii) Cash book
iii) Abstract of provident Fund Institution
iv) Provident Fund Ledger
v) Register of withdrawals
vi) Investment register
b) Forms :
i) Nomination form
ii) Annual Account slips
iii) Application for temporary withdrawal
iv) Application for part-final withdrawal
v) Refund voucher
Statutes binding on subscribers
18. Save or otherwise provided for in Statute – 22, these statutes and any amendments
thereto shall be binding on every subscriber and every person deriving title from him.
Interpretation
19. The power of interpreting these statutes and of deciding cases of dispute or doubt is
vested in the Syndicate and its decision shall be final.
Management
20. The Syndicate may, from time to time, issue general or special instructions as may be
necessary consistent with the statutes for the time being in force as to :
a) Conduct of the business of the fund.
b) Any other matter relating to the fund.
Alterations in the statements
21. The power of amending or adding to or repealing these statutes or any of them shall
vest in the Syndicate. The subscribers in service on the introduction of such changes shall be
bound by such amendments.
STATUTE – 19
POWER TO ADD OR TO AMEND
Amendments to Statutes
The Syndicate shall be competent to alter, add or to amend or to cancel any of the above
statutes, from time to time subject to the provisions contained in Sec.34 of Act unless provided in
these statutes.
STATUTE – 20
INTERPRETATION
On all questions of interpretation of these statutes the decision of the
Vice-Chancellor of University shall be final. For the matters not specifically covered in the
service statutes of the University employees such rules governing the servants of Tamil Nadu
Government shall apply unless otherwise decided by the Syndicate.
STATUTE - 21
SAVING
To frame necessary rules
Such other rules as are considered necessary to carry out the functions of University will
be framed by the Syndicate as and when necessary under the respective headings.
__________________
APPENDIX – I TO STATUTES VOLUME II
Method of Recruitment and Qualifications prescribed for various Teaching and Non-
Teaching posts in the University
Note : i) For Teaching staff, the Syndicate shall prescribe the qualifications, age, etc.
with due regard to the recommendations of the University Grants Commission
ii) The age, qualification noted in this appendix will have to be taken as the age as
on 1st July in the year in which the vacancy is notified.
iii) The age, qualification is relaxable by five years in respect of candidates belong
to SC/ST for all posts.
Sl.
No.
Category of Employee Method of
recruitment
Qualifications and
Experience
1.
2.
3.
PROFESSOR
ASSOCIATE PROFESSOR
ASSISTANT PROFESSOR
By direct recruitment
By direct recruitment
By direct recruitment
As prescribed by the
UGC from time to
time
-do-
-do-
NON-TEACHING
Sl.
No.
Category of
Employee
Method of
recruitment
Qualifications and Experience
1. Registrar By direct
recruitment
or
Deputation
ESSENTIAL :
1. An academician not lower in rank than that of
a University Professor
2. Should have completed 50 years but not 55
years at the time of application for the initial
recruitment.
3. Knowledge of Tamil to the extent of carrying
official correspondence and drafting reports.
2. Controller of
Examination
s
By direct
recruitment
or
Deputation
ESSENTIAL FOR DIRECT RECRUITMENT:
1. An academician not lower in rank than that of
a Professor in a college affiliated to University
or that of a Associate Professor in a University.
2. Knowledge of Tamil to the extent of carrying
official correspondence and drafting reports.
Age: Should have completed 40 years but not
exceeding 50 years.
APPENDIX – II
Sl.
No
.
Category of
Employee
Method of
recruitment
Qualifications and Experience
1. Deputy Registrar By promotion from
the category of
Assistant Registrar.
or
By deputation from
Government Service /
Affiliated Colleges.
or
By direct recruitment.
ESSENTIAL FOR DIRECT
RECRUITMENT:
1. A first or second class Master’s Degree
(50% or B Grade).
2. 8 years of Academic / Administrative
Experience of which 4 years should be in a
cadre of not less than that of an Assistant
Registrar.
3. Knowledge of Tamil to the extent of
carrying official correspondence and
drafting report.
4. Should have completed 35 years but not 45
years.
2. Assistant
Registrar
By promotion from
the category of
Superintendent.
or
By promotion from
Government Service /
Affiliated Colleges.
or
By direct recruitment.
ESSENTIAL FOR DIRECT
RECRUITMENT:
1. A first or second class Master’s degree
(50% or B grade).
2. 5 years Academic / Administrative
experience in a cadre not less than that of a
Superintendent or equivalent post.
3. Knowledge of Tamil to the extent of
carrying official correspondence and
drafting reports.
4. Should not exceed forty years.
3. Superintendent By promotion from
the category of
Assistants.
or
By direct recruitment.
FOR DIRECT RECRUITMENT:
1. A first or second class Bachelor’s degree
(Master’s Degree preferable) (50% or B Grade).
2. Atleast four years of regular service in the
post of Assistant.
3. Knowledge of Tamil to the extent of
carrying official correspondence and
drafting reports.
4. Should have complete 35 years.
4. Assistant By promotion from
the category of Junior
Assistant.
or
By direct recruitment
1. A first or second class Bachelor’s Degree
(50% or B Grade).
2. Knowledge of Tamil to the extent of
carrying official correspondence and
drafting reports.
3. Typewriting in English (Higher) and Tamil
(Higher); must be an approved probationer
in the category of Junior Assistant.
4. Should not exceed thirty three years.
5. Junior Assistant
N.B. Persons
incharge of
cash/stores other
valuables,
should pay a
security and
pledge in favour
of University as
directed by the
Syndicate.
By direct recruitment
or
By promotion from
lower category of
Record Clerk /
attender having 10
years of experience
or
By direct recruitment
or by promotion from
the lower categories of
Record Clerk or
Attender or Office
Assistant who fulfill
the qualifications
prescribed for Junior
Assistant by the
University Statute, if
they have rendered
satisfactory service of a
minimum total period
of 5 years (vide
Governor’s Secretariat
Letter
No.5516/U2/2002,
dated 26.5.2004)
ESSENTIAL:
1. First or Second class Bachelor’s degree of a
University (50% or B grade).
2. Typewriting Higher Grade in Tamil and
English.
3. Knowledge of Tamil to the extent of
carrying official correspondence and
drafting reports.
Desirable: Shorthand lower grade
in English and Tamil.
4. Should not have completed thirty three
years for direct recruitment.
6. Typist /
Steno-Typist
By direct recruitment.
or
By promotion from
lower category of
Record Clerk /
Attender having 10
years of experience
ESSENTIAL:
1. Minimum general educational
qualification i.e. Graduate.
2. Typewriting Higher Grade in Tamil and
English for Steno-Typist, Short hand in
English and Tamil by Higher / Lower
Grade.
3. Knowledge of Tamil.
4. Should not exceed thirty three years for
direct recruitment.
7. Record Clerk /
Attender
By direct recruitment
or
Recruitment by
promotion from the
category of Office
Assistant having five
years of service
ESSENTIAL:
1. Minimum general educational qualification
i.e. Higher Secondary.
2. Knowledge of Tamil.
3. Knowledge of Typewriting (Tamil and
English)
AGE: Should not exceed thirty three years, if
recruited directly.
In the case of recruitment by transfer from
Office Assistants, the candidate must have
completed five years of satisfactory service as
Office Assistants.
8. Office Assistant By direct recruitment ESSENTIAL:
1. A pass in tenth standard.
2. To ride a Bicycle.
3. AGE : Should not have completed
thirty three years.
4. Knowledge of Tamil.
9. Driver By direct recruitment ESSENTIAL :
1. A pass in VIII Standard.
2. Possession of a License for
Driving Heavy Vehicles;
Possession of First Aid
Certificate.
3. Experience in driving light /
heavy vehicle for four years.
4. AGE : Should not exceed thirty
three years.
5. Age and general educational
qualification may be relaxed in
the case of relevant I.T.I.
Certificate holders, with
experience of driving Heavy
Vehicles.
10. Telephone
Operator
By direct recruitment
or
Recruitment by transfer from
any other category
ESSENTIAL:
1. A first or second class graduate
(B or 50%).
2. A certificate in Telephone
Operation.
3. A certificate in Telex operation.
4. Proficiency in speaking and writing
Tamil and English.
5. Should not exceed thirty three
years if recruited directly.
11. Technician By direct recruitment ESSENTIAL:
1. A first class graduate or II class
post-graduate in the subject
concerned.
DESIRABLE
Previous experience in the laboratory
of any Educational Institution.
AGE : Not more than thirty three
years.
12. Librarian By direct recruitment ESSENTIAL
Master’s degree in any subject and
Master’s degree in Library Science.
Preferable: Ph.D. Degree either in
Library Science or in any other subject.
Experience as Librarian in a District
Library / College or its equivalent for
not less than seven years after
obtaining Master’s Degree in Library
Science.
AGE: Should not exceed forty years.
13. Assistant
Librarian
By direct recruitment ESSENTIAL
Master’s Degree in any subject with
Master’s Degree in Library Science
will be preferable.
DESIRABLE : Previous experience in
a Library for not less than five years
after obtaining Master’s Degree in
Library Science.
AGE: Should not exceed thirty five
years.
14. Library Assistant By direct recruitment ESSENTIAL
Bachelor’s Degree in any subject with
Certificate in Library Science.
DESIRABLE: Previous experience in
any recognized Library.
Typewriting: Lower in English and
Tamil.
Age : Should not exceed thirty three
years.
15. Radio Mechanic Direct recruitment 1. S.S.L.C Passed.
2. Diploma / Certificate in Radio
Mechanism.
or
ITI in the relevant subject.
3. Experience in the operation of
public system equipments and
Radio Mechanism.
AGE : Should not exceed thirty three
years.
16. Generator
Operator
Direct recruitment 1. I.T.I. in Generator Operation.
2. Previous experience in Generator
Operation of not less than one year
in a recognized organization.
3. S.S.L.C. passed with Certificate in
Generator Operation.
4. Previous experience in generator
operation for not less than two
years.
AGE : Should not exceed thirty three
years.
17. Plumber Direct recruitment 1. I.T.I. in the relevant subject.
2. Experience as Plumber for not less
than one year.
or
3. Tenth standard with experience as
Plumber for not less than three
years.
AGE : Should not exceed thirty three
years.
APPENDIX – III
AUTHORITY COMPETENT TO IMPOSE PENALTIES
(Minor punishment) (Major punishment)
Category of Staff Authority (i) Appellate
Authority
Authority
Empowered
(i) Appellate
Authority
(ii) Time
allowed
Professors, Associate
Professors, Assistant
Professors, Registrar,
Controller of
Examinations, Finance
Officer, Dy. Registrar,
Librarian, Director of
Physical Education
and such other
Officers belonging to
Grade A
Vice-
Chancellor
(i) Syndicat
e
(ii) 30 days
from the date of
receipt of
orders
Syndicate (i) Chancello
r
(ii) 3 month
from the date of
receipt of orders
All other Officers and
Staff in the Grades of
B, C & D
Registrar (i) Vice-Chancellor
(ii) 60 days from
the date of
receipt of
orders
Vice-
Chancellor
(i) Syndicate
(ii) 60 days
from the date of
receipt of orders
ALAGAPPA UNIVERSITY
KARAIKUDI
Annexure to Circular No.Rc.A3/6223/91-6 dated 6.12.91
1. Amendment :
Statute Vol. I – Chapter II (a) – Section 1 (20)
Shall be read as follows :
“The Vice-Chancellor is vested with the powers to sanction permanent advance to Officers
including Special Officers (Maintenance and Development) and Head of Department of the
University”.
2. Amendment :
Statute Vol. I – Chapter II (a) – Section 7, Para II
Shall be read as follows:
“The member nominated by the Chancellor shall be the Convenor of the Committee”
3. In Appendix II to Statutes Vol.II, the following shall be added.
Category of employee Method of
Recruitment
Qualifications and Experience
1. Laboratory Assistant
(Attendant)
2. Watchman/ Gardener
By direct recruitment
By direct recruitment
Essential
1) Minimum General Qualification (i.e.,)
Higher Secondary with Science Subjects
as optional P.U.C. Passed.
2) Knowledge of Tamil
AGE: Should not exceed thirty three
years.
Essential :
1) A pass in VIII Standard
2) To ride a Bicycle
3) AGE :Should not exceed thirty three
years
3. Key Punch Operator By direct recruitment
OR
Recruitment by
promotion form the
lower category who
have fulfilled the
qualifications
prescribed for direct
recruitment.
Essential :
1) B.Sc. Maths/Physics/Chemistry-I or II
Class.
2) With a certificate in Computer
Programming.
3) A Certificate in Data Entry Operation
with 10,000 depression per hour speed.
4) Age: Should not exceed thirty three
years.
5) Knowledge of Tamil.
REGISTRAR
CHAPTER – VIII
CONVOCATIONS FOR CONFERRING DEGREE
Statute Convocations
1. Convocation for the purpose of conferring degrees shall ordinarily be held twice every year, in
the months of February and October and or at such other times as the Chancellor shall direct.
Statute Date of Application
2. Candidates for degree must submit to the Registrar their applications for admission to their
several degrees in the prescribed forms with the prescribed fee on or before 15th January
and 15th September respectively for the convocation to be held in February and October. No
person shall be admitted to a Convocation who has not thus sent in his application to the
Registrar.
Statute Penalty for absence
3. Any person, who having sent in his name to the Registrar as a candidate for a degree at a
Convocation fails to appear on that occasion shall, when next he applies for his degree, pay again
the prescribed fee.
Statute-Degree “in absentia”.
4. A candidate for a degree may also be admitted in absentia to that degree on payment of the
prescribed fee.
Statute admission to Convocation a second time for the same degree
5. No candidate who has already proceeded to a degree and has been awarded his Diploma shall
be admitted to the same Degree, a second time at a Convocation, notwithstanding that he may
have qualified in an additional group or branch or in an additional language.
Statute Assembly in Syndicate Hall
6. The Chancellor, Pro-Chancellor, Vice-Chancellor, Deans of the Faculties, and members of the
Syndicate shall the academic robes prescribed and assemble in the Syndicate Room at the
appointed hour.
In the absence of the Chancellor; the Pro-Chancellor shall preside; in his absence also, the
Vice-Chancellor shall preside; a member of the Syndicate nominated by the Chancellor shall
preside over the Convocation in the absence of the Chancellor, Pro-Chancellor and
Vice-Chancellor.
Statute Graces of Syndicate
7. The graces of the Syndicate on behalf of the candidates for admission to the several degrees
will be wear supplicated in the following order:
Science - by the Dean, Faculty of Science
Teaching - by the Dean, Faculty of Education
Arts - by the Dean, Faculty of Arts
Commerce - by the Dean, Faculty of Commerce
Physical Education - by the Dean, Faculty of Physical Education
Statute Form of Grace
8. The formula to be used for each grace shall mutatis mutandis be as follows:
…………………… Chancellor, I move that a grace of the Syndicate be passed that those
person whom the Syndicate on the reports of the Examiners has certified to be qualified for the
Degrees in the Faculty of ……………………………. be admitted to that those Degrees.
Statute passing of grace
9. Whereupon the Chancellor shall put the question ‘Does it please you that this grace be passed’
and the Syndicate assenting the Chancellor shall say ‘This grace is passed’.
Statute procession
10. When all the graces have been passed the Chancellor, Pro-Chancellor, Vice-
Chancellor, Deans of the Faculties and members of the Syndicate shall proceed in procession to
the hall in which the Degrees are to be conferred.
Statutes Arrangements of seats
11. The hall shall be so arranged that the Chancellor’s Chair may be somewhat in advance; the
chairs assigned to the Pro-Chancellor, the Vice-Chancellor, Deans of the Faculties, members of
the Syndicate and the Controller of Examinations* being so arranged as to leave full space for
the presentation of the candidates. Special seats shall be provided in the hall to the members of
the Senate and the Standing Committee on Academic Affairs.
(* Chancellor’s assent obtained vide the Secretary to Governor’s letter No.290/U2/12008 dated
15.4.2008)
Statute Seating of candidate
12. The candidate shall wear the gowns and hoods pertaining to their respective degrees, and
shall be arranged, opposite in the Chancellor.
13. On the procession entering the hall, the candidates shall rise and remain standing until the
Chancellor, Pro-Chancellor, Vice-Chancellor, Deans of the Faculties and members of the
Syndicate have taken their seats.
Statute procedure
14. The Chancellor, Pro-Chancellor, Vice-Chancellor, Deans of the Faculties and members of the
Syndicate having taken their places, the Chancellor shall say:
This Convocation of the Alagappa University has been called to confer degrees upon the
candidates who in the examinations recently held for the purpose have been certified to be
worthy of the same.
15. The Vice-Chancellor shall then introduce the chief guest.
16. Then an address may be made to the candidates by a member of the Syndicate or Senate or a
member of the Standing Committee on Academic Affairs or any other worthy person appointed
by the Chancellor.
17. Then the candidates standing the Chancellor shall put to them the following questions:
Question – Do you sincerely promise and declare that if admitted to the degrees for
which you are severally candidates, and for which you have been
recommended, you will in your daily life and conversation conduct
yourselves as becomes members of this University.
Answer - I do promise
Question – Do you promise that to the utmost of your opportunity and ability you will
Support and promote the cause of morality and sound learning?
Answer - I do promise
Question – Do you promise that you will, as far as in you lies, upohold and advance
Social order and the well-being of your fellowmen?
Answer - I do promise
In the case of candidates for professional degrees, the following addition shall be made:
Question - Do you promise that you will faithfully and carefully fulfil the duties of the
Profession, that you will, on all occasions, maintain their purity and
reputation, and that you will never deviate from the straight path of their
honourable exercise by making your knowledge subservient to unworthy
ends?
Answer - I do promise
18. The Chancellor shall then say : Let the candidates be now presented.
Statute Presentation of Degrees
19. Then the candidates shall be presented to the Chancellor by the Deans or by other members
of the Senate or Syndicate, the candidates having first received their Diplomas from the
Registrar.
20. When all the candidates for the degrees in a Faculty have been presented, the Chancellor
shall say to the candidates who shall remain standing:
By virtue of the authority vested in me as Chancellor/Pro-Chancellor/Vice-Chancellor of the
Alagappa University, I admit you to the several degrees in Faculty of …………… for which you
have been declared qualified in this University and in token thereof you have been presented
with these Diplomas and I authorize you to wear the robes or danied, as the insignia of your
degree.
Statute Record of Degrees
21. When all the candidates have been presented, the Registrar shall lay the record of the
degrees that have been conferred before the Chancellor, who shall sign the same.
22. After the record has been signed, the Chancellor, Pro-Chancellor, Vice-Chancellor, Deans of
the Faculties and members of the Syndicate shall rise up and the Chancellor shall say : I dissolve
this Convocation.
Statute Procession
23. Then the Chancellor, Pro-Chancellor, Vice-Chancellor, Deans of the Faculties and members
of the Syndicate shall retire in procession to the Syndicate room, the graduates standing.
Statute Procedure for Honorary Degrees
24. Nothing in the foregoing Statutes, except Statutes 6, 10, 11, 12, 14, 19, 20, 21 and 22 of this
Chapter in so for as they are applicable, shall apply in the case of Honorary Degrees.
CHAPTER – IX
ACADEMIC ROBES FOR CONVOCTION
The Academic robs for the Chancellor, Pro-Chancellor, Vice-Chancellor, Members of the
Syndicate, the Registrar and the candidates for the degrees shall be as prescribed below:
CHANCELLOR
1. Purple Teray Velvet Gown with full-inner lining for body and sleeves fixed with gold zari
lace 50mm width for fronts and round the sleeves and velvet cap fixed with gold zari lace 40mm
width and with gold zari tassel.
PRO-CHANCELLOR
2. Purple Velvet Gown with full inner lining for body and sleeves fixed with gold zari lace 50
mm width for fronts and round the sleeves and velvet cap fixed with gold zari lace 44 mm width
and with gold tassel.
VICE-CHANCELLOR
3. Purple Velvet Gown with full inner lining for body and sleeves fixed with silver zari lace
50 mm width for fronts and round the sleeves and velvet cap fixed with silver zari lace 44 mm
width and with silver tassel.
REGISTRAR
4. Black Superior Satin silk gown fixed with silk facing for fronts only and one cap with silk
tassel.
MEMBERS OF THE SYNDICATE
5. Black superior satin silk gown fixed with silk facings for fronts only and one cap with silk
tassel.
GRADUATES
6. Candidates who wear Indian costumes shall wear a white dhoti or trousers, a dark coloured
coat with a closed collar buttoned upto the neck and either a white, red and black turban, which
may have gold border, or a fez.
All those who wear European costume shall be clothed in dark coloured material and stiff
color and tie, and shall wear either a black cloth academic cap (if the hair is cut and dressed in
European style, or a white, red or black turban, which may have a gold border, or a fez.).
The above shall not apply to women candidate.
MASTER OF COMPUTER APPLICATIONS
7. A gown made of black silk or stuff cut like the Cambridge M.A. is prescribed as the
Academic Robe for the Master of Computer Applications.
A hood made of black silk or stuff
MASTER OF COMMERCE
8. A gown similar to that for the M.A. Degree.
A hood made of black silk or stuff, lined with mauve silk or stuff.
MASTER OF ARTS
9. A gown made of black silk or stuff, cut like the Cambridge M.A. gown
A hood made of black silk or stuff, lined with crimson silk or stuff.
MASTER OF SCIENCE
10. A gown made of black silk or stuff, cut like the Cambridge M.A. gown.
A hood made of white silk or stuff.
MASTER OF PHILOSOPHY
11. A gown made of white silk or stuff, cut like the Cambridge M.A., gown.
A hood of crimson silk or stuff.
DOCTOR OF PHILOSOPHY
12. A gown made of white silk or stuff, cut like the Cambridge M.A. gown
A hood made of white silk or stuff, lined with scarlet silk or stuff.
BACHELOR OF EDUCATION
13. A gown made a black silk or stuff, cut like the Cambridge B.A. gown.
A hood made of gold coloured silk or stuff.
MASTER OF EDUCATION
14. A gown made of black silk or stuff, cut like the Cambridge B.A. gown.
A hood made of gold coloured silk or stuff.
BACHELOR OF PHYSICAL EDUCATION
15. A gown made of black silk or stuff cut like the Cambridge B.A. gown.
A hood made of black silk or stuff line with gold coloured silk or stuff.
MASTER OF PHYSICAL EDUCATION
16. A gown made of black silk or stuff cut like the Cambridge M.A. gown
A hood made of black silk or stuff lined with gold coloured silk or stuff.
DOCTOR IN ANY FACULTY OTHER THAN MEDICINE
17. A gown made of white silk or stuff with scarlet cloth facings.
A hood made of scarlet silk.
HONORARY DEGREE
18. Gown : A gown made of scarlet silk or stuff with facings or crimson silk for Doctor of
Laws (LL.D.), gold yellow silk for Doctor of Science (D.Sc.) or Doctor of Literature (D.Litt.)
HOOD:
For the Doctor of Laws (LL.D.) Degree a hood made of scarlet silk or stuff, lined with
crimson silk. For the Doctor of Science (D.Sc.) Degree, a hood made of scarlet silk stuff, lined
with gold yellow silk. For the Doctor of Literature (D. Litt.) Degree, a hood made of scarlet silk
or stuff, lined with gold yellow silk ; Head Dress – A Round Black Velvet cap with gold tassel,
or a white turban which may have a gold border or a fez.
CHAPTER X
UNIVERSITY PROFESSORSHIPS, ASSOCIATE PROFESSORSHIPS AND ASSISTANT
PROFESSORSHIPS
University Assistant Professors
The Syndicate shall have the power to institute Assistant Professorships, Associate
Professorships, Professorships (including Assistant or Associate Professorships) and other
teaching posts and ancillary service required by the University.
Statute
Such post shall come within the purview of one or other of the Departments already instituted
in the University.
Financial Provision for posts
2. Before instituting such posts, the Syndicate shall be satisfied with the availability of
necessary financial provision from grants from the State, Centre or the U.G.C. or requests from
any individual or organisation towards the maintenance of such posts. The institution shall
specify the number and nature of posts and ancillary personnel, and once the same is adopted, it
shall be deemed to be the sanctioned personnel and shall be entered in the service register of the
Departments.
Suspension or abolition of posts
3. The Syndicate shall have power to suspend or abolish any professorship including Asst. or
Assoc, Professorship, Associate Professorship, Assistant Professorship or other teaching posts
and ancillary personnel.
Categories of Teachers and their duties
4. The teachers of the University shall be of three categories, viz., Professors (including
Associate or Assistant Professors), Associate Professors and Assistant Professors.
AMENDMENT REGARDING THE REDESIGNATION OF TEACHING POST
The Teachers of the University shall be of five categories, viz., Professors, Associate
Professors, Assistant Professors (Selection Grade), Assistant Professors (Senior Scale) and
Assistant Professors”.
(Vide Syndicate Resolution No.25 of the Syndicate Meeting held on 16.2.90 and Chancellor’s
Assent Communication letter No.5625/U2/90 dated 12.4.1990)
The duties of Associate Professors and Assistant Professors shall be (a) teach and (b) to
engage in research. The duties of Professors shall include in addition to teaching and research
guidance and coordination of Studies in their respective subjects in consultation and cooperation
with the constituent colleges. Research scholars may be assigned by the Research Committee
for guidance and supervision to Professors, Associate Professors and Assistant Professors, but no
teacher shall ordinarily have more than 8 (eight) research scholars at any time.
Syndicate to appoint teachers
5. The Syndicate shall appoint the University Assistant Professors, University Associate
Professors, and Professors and Associate or Additional Professors in accordance with the
provisions of Act.
It shall also be competent to the Syndicate, subject to such conditions as may be prescribed, to
fix their emoluments and to suspend and dismiss any University teacher on the report of the
Vice-Chancellor after due enquiry.
Teachers without salary
6. It shall be open to the Syndicate to appoint teachers of the University without salary to take
part in University work in their respective subjects.
Full time teachers and their selection
6.1 Full time teachers of the University shall be selected by a Selection Committee, which shall
be as detailed below:
Act Statute
6.2 There shall be Selection Committees for making recommendations to the Syndicate for
appointment to the posts of Professor, Associate Professor, Assistant Professor and Librarian of
Institutions maintained by the University.
Act Statute
6.3 The Selection Committee for appointment to the posts specified in column (1) of the table
below shall consist of the Vice-Chancellor, a nominee of the Chancellor, a nominee of the
Government and the persons specified in the corresponding entry in column (2) of the said Table
and in the case of appointment of a professor, Assistant Professor, Associate Professor or
Assistant Professor in a department where there is no Head of the Department, shall also consist
of a person nominated by the Standing Committee on Academic Affairs from among its
members:
THE TABLE
Column I Professor, Assistant Professor or Associate Professor
6.4 Column 2
(i) The Head of the Department concerned, if he is a Professor.
(ii) One Director or a Dean or a Professor to be nominated by the Vice-Chancellor.
(iii) Three persons not in the Service of the University, nominated by the Syndicate, out of a
panel of names recommended by the Standing Committee on Academic Affairs for their special
knowledge of, or interest in, the subject with which the Professor, Assistant Professor or
Associate Professor will be concerned.
Assistant Professor
(i) The Head of the Department concerned
(ii) One Professor to be nominated by the Vice-Chancellor
(iii) Two persons not in the service of the University, nominated by the Syndicate out of
a panel of names recommended by the Standing Committee on Academic Affairs for
their special knowledge of, or Interest in, the subject with which the Assistant Professor
will be concerned.
6 (6) If the Syndicate is unable to accept the recommendations made by a selection
Committee, it shall record its reasons and submit the case to the Chancellor for final orders.
6 (7) Appointments to temporary posts shall be made in the manner indicated below:
(i) If the temporary vacancy is for a duration longer than one academic session, it shall be
filled on the advice of the selection Committee in accordance with the procedure indicated in the
foregoing provisions:
Provided that if the Vice-Chancellor is satisfied that in the interest of work it is necessary to
fill the vacancy the appointment may be on a temporary basis by a local selection Committee
referred to in sub-clause (ii) for a period not exceeding six months.
(ii) If the temporary vacancy is for a period less than a year, an appointment to such vacancy
shall be made on the recommendation of a local selection committee consisting of the Dean of
the Faculty concerned, the Head of the Department and a nominee of the Vice-Chancellor.
Provided that if the same person holds the offices of the Dean and the Head of the
Department, the selection committee may consist of two nominees of the Vice-Chancellor.
Provided further that in case of sudden casual vacancies in teaching posts caused by death or
any other reason, the Dean may, in consultation with the Head of the Department concerned,
make a temporary appointment for a month and report to the Vice-Chancellor and the Registrar
about such appointment.
(iii) No teacher appointed temporarily shall, if he is not recommended by a regular selection
committee for appointment under these statutes be continued in service on such temporary
employment unless he is subsequently selected by a local selection committee or a regular
selection committee, for a temporary or permanent appointment as the case may be.
Guidance Selection Committee can recommend a person in lower grade
(8) It shall be competent for the Selection Committee to recommend, in the case of appointment
to a Professorship or Associate Professorship, a person in the grade of Associate Professor of
Assistant Professor if in its opinion, none of the applicants come upto the standard expected of a
Professor, a Associate Professor as the case may be.
Syndicate to invite outstanding persons to serve as Professors
(9) It shall be competent for the Syndicate to invite persons of acknowledged standing in the
subject to serve as Professor or Director in the University under such terms and conditions and
for such period as it may determine without the report of a selection committee. Provided the
post is already sanctioned.
Probation
(10) Full time teachers attached to the department shall in the first instance be appointed on
probation for a period of two years within a continuous period of 3 years. The work of each
teacher shall be reviewed 3 months prior to the end of probation by an Expert Committee
constituted by the Vice-Chancellor, and on satisfactory report, the teacher shall be confirmed,
should the report be unsatisfactory the probation shall be extended or terminated as per the
recommendations of the Committee, within three months after the date of completion of
probation.
Work of Department to be reviewed by expert
(11) Full time teacher on confirmation shall be continued in service till he completes 60 years
of age subject to review of work by Expert Committee periodically, once in five years. The
teacher shall comply with such suggestions and improvements as may be suggested in the nature
or quality of his work by the Experts.
(12) Full time teachers shall be eligible on confirmation to such leave, provident fund and
pension benefits as may be prescribed by the Statutes.
Teachers not to engage in other work
(13) No teacher of the University shall engage himself in any remunerative work other than
that of his office without express permission of the Vice-Chancellor. He cannot also engage
himself in any profession or trade. A teacher may be permitted, at the discretion of the Vice-
Chancellor, without detriment to the normal duties to accept membership of Boards of Studies or
expert committees of other universities. He may also be permitted to accept examinership or
paper-setting work in other universities, by the Vice-Chancellor, without detriment to the
University duties. Total days of absence for such purposes should not exceed 15 days in a year.
Teacher to reside in Karaikudi
(14) Teachers shall be required to live in Karaikudi and in the event of their going out of
Karaikudi on any honorary or remunerative work, permission of the Vice-Chancellor shall be
obtained. The period spent on honorary work will be deemed as special casual leave, subject to
a total period of 10 days in a year, while for remunerative work the teacher shall have to avail
himself of casual leave or earned leave. Such absence will not be treated as on duty, except in
the case of the work of Alagappa University.
Vacation for Teachers
(15) Teachers shall be entitled to summer vacation of two months i.e., May and June, addition
to Gazetted holidays and Sunday. They shall be entitled to such leave as may be prescribed.
Study Leave
(16) The Syndicate may grant study leave to a teacher in very special cases for any specialised
study or training, but such leave shall not exceed two years. Such leave may be with salary or on
loss of pay. The teacher will be paid his salary during study leave with salary only in Rupees.
If such study leave is for two years he shall execute a bond to serve the University for not less
than 5 years after return, and if it be one year, he shall serve for not less than 3 years, on return.
(17) Nothing in the above laws shall prevent the establishment in special cases of short term
appointments with special arrangements as regards salary.
Work and hours of attendance
(18) The University Professors, Associate Professors and Assistant Professors shall perform
such duties as may be assigned to them by the Syndicate/Vice-Chancellor apart from teaching,
study and research. They shall be available in the Departments on all working days between the
hours of 10.00 a.m. and 5.30 p.m. except when they have morning or evening classes, when the
hours for such teachers may be changed with the concurrence of the Vice-Chancellor.
CHAPTER – XI
ELECTIONS TO UNIVERSITY AUTHORITIES
1. The election of one Member to the Senate by the Members of the Tamil Nadu
Legislative Assembly from among themselves.
The election of one member to the Senate by the Members of the Tamil Nadu Legislative
Assembly shall be conducted by the Secretary to the Tamil Nadu Legislative Assembly, in
accordance with such directions as the Speaker of the Legislative Assembly may issue from time
to time.
2. Election of two members by the Senate from among themselves to the Syndicate
The Registrar shall be the Returning Officer for this election.
3. The Registrar shall draw up a programme for the conduct of elections immediately after a
vacancy arises or in respect of a vacancy that is likely to arise within the next one month and
shall notify the same to the members of the Senate as well as put a copy of the notification on the
notice board of the University, with the approval of the Vice-Chancellor.
4. The notification mentioned in Para 3 above shall intimate:
i) The number of vacancies
ii) The date and time of filling of nominations
iii) The date and time of scrutiny of nominations
iv) The time and duration of poll and
v) Time for counting of votes
5. The election of two members to the Syndicate by the members of the Senate shall be
conducted at a specially convened meeting of the Senate for the purpose.
6. Nomination papers in the prescribed form duly proposed by one member and duly seconded
by another member with the consent of candidate shall be filed with the Registrar.
7. The duration of time to be fixed for receipt of nominations shall be one hour.
8. The nomination papers shall be taken up for scrutiny after 10 minutes from the time fixed
for receipt of nominations and the final list of valid nominations received will be announced.
Any candidate may withdraw his candidature by notice in, writing signed by him and filed to the
Registrar within 15 minutes after the announcement of valid nomination.
9. If the number of candidates validly nominated and who have not withdrawn the candidature
in writing does not exceed or less than the number of vacancies to be filled all such candidates
shall be declared to be duly elected and the Special meeting will then be terminated.
10. If the number of such candidates declared is less than the number of vacancies, the Senate
shall be called upon to elect a person or persons, as the case may be to fill the remaining
vacancies at the next Special Meeting if the Senate to be convened by the Vice-Chancellor for
the purpose. If the number of candidates validly nominated and who have not withdrawn this
candidature in writing within the time specified is greater than the number of vacancies to be
filled, the election shall be proceeded and the poll shall be conducted the duration of the poll
being 2 hours and the exact time of the polling shall be specified by the Chairman. The poll will
be conducted after half an hour from the announcement of valid nominations.
11. Each member of the Senate can either propose or second in the nomination papers only as
many times as there are vacancies, but not more.
12. If any member of the Senate has either proposed or seconded more than the number of
vacancies to be filled, such of those nominations filed in excess shall be rejected by the Registrar.
13. The nomination papers received in the prescribed form shall be taken up for scrutiny by the
Registrar 15 minutes after the time fixed for filing the nominations.
14. The list of valid nominations shall then be announced.
15. Ballot papers containing the names of the candidates and arranged in alphabetical order
will be prepared and issued to the members.
16. The ballot papers shall bear the Registrar’s initial. The ballot papers not bearing the
initials of the Registrar shall be rejected.
17. The members of the Senate shall, after receiving the ballot papers, exercise their franchise
by marking X against the candidate of their choice and deposit the same in the sealed ballot box
placed for this purpose.
18. The Registrar shall count the votes 10 minutes after the poll is over, in the presence the
candidates or their agents, if they are available.
CHAPTER – XII
FINANCE
Financial Estimates
1. The financial estimates shall be prepared by the Finance Officer in co-operation with the
Registrar, under the directions of the Vice-Chancellor and after consideration by the
Finance Committee shall be approved by the Syndicate before the 1st February of each year for
the ensuing year.
The Budget estimates shall provide under the head ‘Vice-Chancellor’s Discretionary Fund’ a
sum equivalent to 5% of the total provision of the Departments. It shall be in the discretion of
the Vice-Chancellor to allot money from this fund to any department that is in dire need of some
equipment or material not provided for and which may be needed for carrying on the further
stages of research.
Syndicate to incur Unforeseen expenditure
2. The Syndicate may incur expenditure outside or in excess of the provision made in the
budget, as approved by the Finance Committee in case such expenditure is unforeseen and does
not involve recurring commitment, and subject also to the condition that it shall be reported to
the Finance Committee for ratification. This is outside of the Vice-Chancellor’s discretionary
fund.
Pension, Provident Fund for Staff
3. The University shall institute for the benefit of Officers, teachers and servants of the
University such scheme Pension-cum-gratuity and Provident Fund as the Syndicate may decide.
The funds earmarked and invested for such purposes shall be deemed to be trust funds and
cannot be applied for any other purposes than those specified in the scheme or diverted for other
purposes temporarily.
4. The Syndicate shall have power to write off irrecoverable balance or loss, shortage of stock
occasioned by fraud or neglect of duty of University officers or servants or otherwise. Such
shortage proposed to written off shall be reported to the Finance Committee.
CHAPTER – XIII
FINANCE COMMITTEE
Statute Convening of meetings of the Finance Committee
1. The meetings of the Finance Committee shall be convened by the Vice-Chancellor. The
meetings shall normally be convened in January to consider the financial estimates, and in July
to consider the annual accounts and at such other times as the Vice-Chancellor may consider
necessary. A week’s notice of the meeting shall ordinarily be given, but the Vice-Chancellor
may convene meetings by shorter notice. On all question coming up for consideration, the
majority decision shall prevail. In the event of a tie, the Vice-Chancellor shall have a second
and casting vote.
Statute Minutes of the meetings
2. Minutes of the meeting shall be maintained by Secretary who shall transmit immediately after
each meeting a copy of the minutes to the Registrar, who shall place the same before the
Syndicate at its next meeting.
CHAPTER – XIV
HONORARY DEGREES
Power to confer Hon. Degrees
1. The University shall have powers to confer honorary degrees or other academic distinctions
under conditions prescribed.
Nature of Hon. Degrees
2. The honorary degrees shall be the following:
Doctor of Laws (LL.D.)
Doctor of Literature (D.Litt.)
Doctor of Science (D. Sc.)
Syndicate to decide
3. The Syndicate may with the prior approval of the Chancellor confer honorary Degree or other
distinctions on the recommendation of not less than two-thirds of the members of the Syndicate
upon any person on the ground that he is, by reason of eminent position in public life, or by
virtue of his contribution to learning, or eminent services to the cause of education, considered a
fit and proper person to receive such degree.
Honorary Degrees to be conferred at Convocation
4. Honorary Degrees shall be conferred only at a convocation specially convened for the
purpose, or at the usual convocation of the University. The Degree may be taken in person or in
absentia.
Robes for Hon. Degree
5. The University shall provide the recipient the robes prescribed therefor, and the person or
persons on whom such Honorary Degrees are to be conferred shall join the procession of the
Senate and Dean of Faculties and be seated on the Dias. The recipient shall be in the procession
before the Chancellor or Pro-Chancellor or the Vice-Chancellor as the case may be.
Presentation of recipients
6. The presentation of persons on whom Honorary Degrees are to be conferred at the
Convocation shall be made by the Vice-Chancellor or in the absence of the Vice-Chancellor by a
person nominated by the Syndicate. The presentation shall be preceded by a citation about the
achievements of the recipient. After the conferment of the Degree, the recipient or recipients
may speak a few words in reply if desired.
7. If the honorary degree is conferred at an ordinary Convocation, the conferment of honorary
degree shall form the first part of the function, after which the routine of the ordinary
convocation shall take place.
8. The Diploma or Certificate or an Honorary Degree shall be signed by the Chancellor.
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AMENDMENT IN STATUTES – CHAPTER V, PARA - 2
Chapter V – University Departments:
1. Department of Tamil
2. Department of Mathematics
3. Department of Physics
4. Department of International Business and Commerce
5. Department of Education
6. Department of Physical Education and Health Sciences
7. Department of Industrial Chemistry
8. Department of Computer Science and Engineering
9. Department of Corporate Secretaryship
10. Department of Bank Management
11. Alagappa Institute of Management
12. Department of Women’s Studies
13. Alagappa University College of Education
14. Alagappa University College of Physical Education
15. Computer Centre
16. Instrumentation Centre
17. Crystal Research Centre
18. University Library
19. Directorate of Distance Education
(Chancellor’s assent obtained vide letter No.194/U2/98 dated 24.8.2001 from the Secretary to
Governor.)
20. Oceanography and Coastal Area Studies
(Chancellor’s assent obtained vide letter No.304/U2/99 dated 1.8.2000 from the Secretary to
Governor.)
21. Department of Biotechnology
(Chancellor’s assent obtained vide letter No.5025/U2/2001 dated 10.09.2001 from the
Secretary to Governor.)
22. The Centre for Rural Development
23. The Department of English and Foreign Langugages
(Chancellor’s assent obtained vide letter No.5823/U2/2004 dated 29.12.2004 from the
Secretary to Governor.)
24. NANO Centre
25. Sri Ramanujan Centre for Higher Mathematics
(Chancellor’s assent obtained vide letter No.2676/U2/2006 dated 09.06.2006 from the
Secretary to Governor.)
26. Institute of Catering Science and Technology
(Chancellor’s assent obtained vide letter No.2841/U2/2006, dated 26.10.2006 from the
Principal Secretary to Governor.)
27. Department of Bioelectronics and Biosensors
28. Department of Bioinformatics
(Chancellor’s assent obtained vide letter No.3670/U2/2007 dated 29.09.2007 from the
Principal Secretary to Governor.)
29. Department of Library and Information Science
(Chancellor’s assent obtained vide letter No.405 /U2/2008 dated 06.02.2008 from the
Secretary to Governor.)
30. Department of Animal Health and Management
(Chancellor’s assent obtained vide letter No.3165/U2/2009 dated 31.08.2009 from the
Secretary to Governor.)
31. Department of Adult and Continuing Education
(Chancellor’s assent obtained vide letter No.3452/U2/2009 dated 15.10.2009 from the
Deputy Secretary to Governor)
33. Department of Energy Science
(Chancellor’s assent obtained vide letter No.4107/U2/2013 dated 26.11.2013 from the
Secretary to Governor)
34.Alagapa Institute of Skill Development
(Chancellor’s assent obtained vide letter No.1286/U2/2015 dated 05.05.2015 from the
Principal Secretary to Governor)
35. Such other Departments /Centres as may be prescribed by the Statutes.
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EXAMINATION
(Ordinances)
1. Appointments of examiners shall be made by the Syndicate.
2. The Syndicate may, at any time, cancel the appointment of any examiner.
3. Examiners appointed by the Syndicate may be of the following classes :-
A. 1) Examiners (Question Paper Setters) who will set the papers for the
Examinations.
2) Examiners (Conducting Examiners) whose duties will be –
a) to set standard of valuation ;
b) to supervise the work of the Additional or Assistant Examiners:
c) to value answerpapers:
d) to set the papers for and to conduct practical Examinations, if any;
e) to report upon the result of the examinations; and
f) such other work as may be assigned to them by the Syndicate.
Examiners for each subject shall be constituted into Boards. Each Board shall
have a Chairman who shall be appointed by the Vice-Chancellor. Conducting
Boards shall pass the results and forward them to the Controller of
Examinations for submission to the Syndicate.
B. Additional and Assistant Examiners will value answer papers. Additional
Examiners may also be required to conduct practical Examinations. Additional
and Assistant Examiners will not be members of (Conducting) Boards of
Examiners.
QUESTION PAPER SETTERS
4. Question Paper-Setters shall ordinarily be unconnected with teaching work in the
University in respect of the subjects in which they set papers.
5. Question Paper-Setters shall be appointed for one year and shall be eligible for re-
appointment.
6. Examiners, Additional Examiners and Assistant Examiners shall be appointed for one
year and shall be eligible for re-appointment for two successive years following the year
of appointment and shall ordinarily be re-appointed.
Examiners who have held office for three successive years, whether in the same
subject or in different subjects, shall not be re-appointed until a period of two years has
elapsed, provided that the number of new examiners appointed in any year, who have not
previously been Examiners or Additional Examiners or Assistant Examiners or Question
Paper Setters in this University, shall not exceed one half of the total number appointed to
a Board.
The Syndicate may relax the rules if and when necessary.
An additional or Assistant Examiner who is re-appointed but not in successive years
shall not ordinarily hold office for more than three years in any period of five years.
7. A preliminary list shall be prepared by the Controller of Examinations and shall be
forwarded to the Boards of Studies, who shall be requested to recommend persons to the
Syndicate. The preliminary list and the list of persons recommended by the Boards of
Studies together with the remarks, if any, of the Boards of Examiners on any of the
persons included in either list, shall be submitted to the Syndicate.
GENERAL
8. In the case of examinations which are held twice a year, the additional examiners and
assistant examiners appointed for the March-April examinations shall ordinarily be re-
appointed for the November or December examinations.
9. A list shall be prepared annually by the Controller of Examinations showing those
who have been Question Paper-Setters, Examiners, Additional Examiners and Assistant
Examiners during the preceding five years.
10. The remuneration and allowances payable to Examiners and Chairman of Boards
appointed under Ordinance I of this Chapter shall be fixed by the Syndicate.
The total remuneration payable to any single person for all examination work done at
any examination period - (January to June / July to December) – shall not be less than
Rs.50/- and not more than Rs.1500/- the maximum limit of Rs.1,500/- being applied
separately for (1) setting question papers and (2) for valuing answer books, record books
and conducting the examinations. The Chairman’s fee shall not be taken into account
towards the maximum admissible.
11. All examiners shall carry out the instructions which the Syndicate may issue from
time to time.
12. The Syndicate will have the powers to debar any examiner for a specified period or
permanently who do not conform to the pattern of rules and regulations given from time
to time.
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BOARD OF STUDIES
(ORDINANCES)
BOARD OF STUDIES: 1 (a) There shall be Boards of Studies in the following branches
of knowledge:
1. Board of Studies in Tamil
2. Board of Studies in Commerce
3. Board of Studies in Mathematics and Statistics
4. Board of Studies in Physics
5. Board of Studies in Chemistry
6. Board of Studies in Physical Education
7. Board of Studies in Education
8. Board of Studies in Management
9. Board of Studies in Computer Studies
and in such other branches of study that may be organized by the University.
(b) There may however, be separate Boards of Studies in such disciplines of branches
of knowledge/department as Syndicate may decide. The senior University Professor or
where there is no Professor the Head of the Department or section in the subject for
which the Board is appointed shall be a member ex-officio.
2. Each Board shall consist of no fewer than three and not more than seven members.
3. Members of the Boards of Studies other than ex-officio members shall be nominated
by the Syndicate and shall hold office for a period of three years.
Provided also that it shall be competent for the Syndicate to appoint as a member
of Board any person in his official capacity.
It shall be competent for the Syndicate on the recommendation of the
Vice-Chancellor to nominate the Chairman from among the members of the Board.
It the event of a vacancy in the office of the Chairman the Vice-Chancellor shall
nominate a member of the Board to act as Chairman during the period of vacancy.
4. It shall be the duty of each Board of Studies to consider and report on any matter
referred to it, in accordance with the Laws (Statutes, Ordinance and Regulations) of this
University, by the Syndicate or by the Standing Committee on Academic Affairs or the
Faculty or the President of the Faculty concerned with the subject with which it deals.
5. Each Board shall have power to recommend to the Syndicate person suitable for
appointment as Examiners in the subject with which it deals; to recommend text books
when necessary, to consult specialists who are not members of the Board; to make
recommendations in regard to courses of study and examinations in the subject with
which it deals.
6. Meetings of Board of Studies shall be convened by the Registrar in consultation
with the Chairman of the Board at such times as may be necessary, or on the written
request of not less than one-third of the member or members serving on the Board, at the
time, where, in the temporary absence of a Chairman, a meeting of a Board of Studies is
required to be convened to consider any urgent business, the Registrar will act as
convenor and shall take the necessary action.
7. The Chairman shall preside at all meetings of the Board of Studies and in his
absence, at any particular meeting, the members present shall elect their own Chairman.
Four members shall form a quorum
RESIDENCE OF STUDENTS AND RECOGNITION OF HOSTELS
(Ordinances)
1. ‘Hostel’ means a unit of residence for students of the University maintained or
recognized by the University in accordance with the provisions of the Act.
2. The syndicate shall prescribe from time to time such general or special conditions as it
may deem necessary for recognition of hostels and shall have power to grant or to
withhold recognition to any hostel.
3. Students living in hostels shall be under the disciplinary supervision of the Warden or
Assistant Warden. Students living in hostels shall be assigned to individual members of
the teaching staff for such additional supervision as may be considered necessary.
4. The Syndicate shall arrange for the periodical inspection of all recognized hostels and
may order a special inspection of any hostel lodgings to be made whenever it considers it
necessary and shall take such action on the report as it deems fit.
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FACULTIES
(REGULATIONS)
1. The following shall be the Faculties of the University:
Faculty of Arts, Science, Education, Commerce and Management
It shall be competent to the Syndicate to create additional faculties and assign
departments to them as and when necessary.
2. Appointments to the Faculties shall be made by the Vice-Chancellor on the
recommendations of the Standing Committee on Academic Affairs.
3. Every member of the Standing Committee on Academic Affairs shall be assigned by
an order of the Standing Committee on Academic Affairs to one or more of the Faculties
at a subsequent meeting of the Standing Committee on Academic Affairs after his
becoming a member of the Standing Committee on Academic Affairs.
4. (a) Members of Faculties who are members of the Standing Committee on
Academic Affairs shall hold office as long as they continue to be members of the
Standing Committee on Academic Affairs.
(b) Members of Faculties who are not members of the Standing Committee on
Academic Affairs shall hold office for a period of three years from the date of their
nomination.
5. Each Faculty shall have a Dean appointed by the Vice-Chancellor. One of the
Professors from each department comprised in the Faculty shall be appointed in rotation
as Dean of the faculty. Page 6 of 8
6. The Dean of a faculty shall, hold office for three years, on the expiry of which he
shall vacate office but shall be eligible for re-nomination.
7. During the temporary absence of the Dean or in the interval between the vacating
of office by a Dean and the nomination of his successor, the Vice-Chancellor shall
nominate a member of the Faculty who shall, for the time being and so far as may be
necessary, act as Dean of the Faculty.
8. A faculty shall have power
i) to consider and report on any matter referred to it by the Standing Committee on
Academic Affairs, the Syndicate or the Vice-Chancellor;
ii) to draft Regulations in regard to courses of study and Examinations prescribed
by the University and to lay such Regulation before the Standing Committee on
Academic Affairs;
iii) to remit any matter to a Board of Studies within the purview of the Faculty for
consideration and report;
iv) to consider any report or recommendation of any Board of Studies relating to
the subject comprised of the faculty;
v) to appoint a Committee of the Faculty for any purpose within the cognizance
or powers of the Faculty ;
vi) to hold meetings of the Faculty or a Committee of the Faculty along with any
other Faculty or a Committee thereof for the discussion of any matter of common
interest.
9. Meetings of a Faculty shall be convened by the Registrar at such times as may be
necessary or on the direction of the Vice-Chancellor or on the written requisition of
not less than one third of the members constituting the Faculty for the time being, to
the Vice-chancellor.
10. Any member of a Faculty may bring before any meeting of the Faculty any
matter within its cognizance by giving notice to the President, who shall, subject to
the provision of statutes request to the Registrar to include such matter in the Agenda
paper of the next meeting of the Faculty.
11, The Registrar shall cause notice of every meeting of the Faculty to be issued to
each member of the Faculty, Ordinarily not less than ten clear days prior to the
meeting, stating, the time and place of the meeting, and showing all the business to be
brought before the meeting. Urgent meetings may summoned at less than ten days’
notice. No matter of business which is not entered on the Agenda paper, a Faculty
shall be considered at the meeting, provided that the Dean may, for reasons of
urgency, bring matter before any meeting without previous notice.
12. The Dean shall preside at all meetings of the Faculty, but in his absence the
members present shall elect a Chairman from among themselves.
13. Subject to the foregoing Regulations the procedure at meetings of Faculties
shall be in general accordance with the Statutes in regard to the procedure at meetings
of the Standing Committee on Academic Affairs. With regard to any point of order
or matter of procedure the decision of the Chairman of the meeting shall be final.
14. The quorum for a meeting of a Faculty shall be one-third of the members of
the Faculty.
15. When a Faculty remits any matter to a Board or Boards of Studies, it may
request the Board or Boards to communicate its or their reports or decisions directly
to the Standing Committee on Academic Affairs or other authority concerned.
16. The Dean, may, at his discretion, remit any matter referred to the Faculty to a
Board or Boards of Studies within the purview of the Faculty before laying it before a
meeting of the Faculty.
17. The proceeding of the meeting of the Faculties shall be communicated to the
Registrar by the President of the Faculty for further action where necessary.
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