Cal. Code Regs. tit. 11 § 1003 : Law — Commission on Peace Officer Standards and Training — General — Employment Status Notifications

(a) Employment Status Notification Requirements

(1) Peace Officers, Reserve Peace Officers, Public Safety Dispatchers, and Records Supervisors

Effective January 1, 2023, the employing agency shall notify POST of a new appointment or termination within ten days, via the POST Electronic Data Interchange (EDI) system when personnel actions listed below occur.

(A) A notice of appointment shall be submitted for the following actions:

1. New appointment,

a. A completed Attestation of Peace Officer Eligibility, POST 2-356 (03/2022), herein incorporated by reference, shall be uploaded to POST via EDI.

2. Name changes as a result of a marriage, a divorce, or a legal name change, or

3. Rank/status changes involving promotions or demotions.

(B) An Affidavit of Separation, POST 2-357 (03/2022), herein incorporated by reference, shall be submitted to POST, via EDI, within ten days of a peace officer's separation from employment. It shall be signed by the agency head or their designee under penalty of perjury, maintained by the employing agency, and a copy submitted to POST for the following actions:

1. Separation of service for retirement or resignation,

2. Separation of service for retirement or resignation pending complaint, administrative charge, or investigation in lieu of actions as listed in 1003(a)(1)(B)(4) below,

3. Separation of service as a result of death, or

4. Involuntary termination.

a. The employing agency shall include whether the separation is part of the resolution or settlement of any criminal, civil, or administrative charge or investigation.

b. A peace officer who has separated from employment or appointment shall be permitted to respond to the affidavit of separation, in writing, to POST, setting forth their understanding of the facts and reasons for the separation, if different from those provided by the agency.

(b) Employment Status Notification Changes

(1) Incorrectly Submitted Transactions

When a transaction is incorrectly submitted through the EDI system, an authorized agency employee shall submit to POST a request in writing within ten days, indicating justification for the correction to the record.

(2) Reinstatements

Should a terminated individual be mandatorily reinstated, the agency shall notify POST in writing within ten days of the change in personnel action. The agency head shall make the reappointment in EDI and submit notification to POST in writing indicating a correction to the record, along with a copy of the official reinstatement documentation.

(c) Disqualification Notification Requirements

(1) Investigating Agency

Whenever a peace officer or former peace officer is convicted of a crime, or for any reason specified in Government Code Section 1029 that disqualifies the individual from being employed as a peace officer, POST shall be notified in writing within ten days of the final disposition.

(2) Documentation

The written notification shall be submitted to POST and include:

(A) Name of the peace officer or former peace officer,

(B) Reason for disqualification pursuant to Government Code Section 1029,

(C) Case number,

(D) Name of the adjudicating court,

(E) Date of adjudication,

(F) Copy of the official documentation substantiating the disqualification (i.e., settlement agreement, civil service agreement or court order showing the parties involved in the action, summary or action page that states the action to be taken by the agency, the page of the court order bearing the official signature(s) and the conclusion), and

(G) Law enforcement department responsible for the investigation.

Cal. Code Regs. Tit. 11, § 1003

Note: Authority cited: Sections 13506, 13510.1 and 13510.9, Penal Code. Reference: Sections 13510.1, 13510.9, 13512 and 13510.3, Penal Code.

1. Change without regulatory effect renumbering and amending former section 9040 to new subsections 1003(a)-(b)(2) and renumbering and amending former section 9041 to new subsections 1003(c)-(c)(1)(G) filed 11-26-2012 pursuant to section 100, title 1, California Code of Regulations (Register 2012, No. 48). For prior history, see Register 2008, No. 40.
2. Change without regulatory effect amending subsections (a)(1)-(b)(1), (c)(1) and (c)(2)(A)-(G) filed 12-9-2015 pursuant to section 100, title 1, California Code of Regulations (Register 2015, No. 50).
3. Change without regulatory effect amending subsection (a)(1) filed 8/2/2016 pursuant to section 100, title 1, California Code of Regulations (Register 2016, No. 32).
4. Amendment of section and Note filed 11-3-2022; operative 1/1/2023 (Register 2022, No. 44).