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Nilgiri Contractors Society v. State Of Orissa And Others Opposite Parties.

Orissa High Court
Jun 10, 1974
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Smart Summary (Beta)

Structured Summary of the Opinion (G.K. Misra, C.J.)

Factual and Procedural Background

The petitioner was a forest contractor in respect of lot No. 291 of the Baripada Forest Division. The lot was put to public auction on 28-8-1973 with an upset price of Rs. 73,000. The petitioner and five others participated; the petitioner was the highest bidder at Rs. 80,500. The Divisional Forest Officer (D.F.O., opposite party No. 3) directed the petitioner to sign the bid-sheet and also signed it in token of his acceptance. The petitioner immediately deposited 10% of the bid (Rs. 8,050) by Government Promissory Notes and National Defence Certificates. An agreement was signed by the petitioner and the D.F.O. The lease was to run for nine working months beginning October 1973. The petitioner invested over Rs. 11,000 to prepare for working the coupe and awaited the D.F.O.'s direction to begin work.

Subsequently the petitioner learnt that the Government had entered into negotiations with the Orissa Forest Corporation and had granted the coupe to that Corporation. The petitioner filed a writ application praying for a writ of mandamus directing the Government to lease the lot to him after cancelling the lease in favour of the Orissa Forest Corporation, and for a writ of certiorari to quash the Government order in that respect.

In the counter, the opposite parties largely agreed on facts but asserted that there was no binding acceptance of the petitioner's bid because acceptance was conditional on the approval of the competent authority (the Chief Conservator of Forests) under Clause 1 of the General Condition of Sale; further, the State had decided in July 1973 to allot the coupe to the Orissa Forest Corporation and issued an order dated 18-12-1973 directing the Corporation to work out the coupe.

Legal Issues Presented

  1. Whether the petitioner's highest bid, which was provisionally accepted by the Divisional Forest Officer and followed by the deposit of 10% security and signing of a bid-sheet, created any enforceable contractual right in the petitioner absent approval by the competent authority and execution of a formal agreement.
  2. Whether the Government was entitled to allot the coupe to the Orissa Forest Corporation despite the petitioner's highest bid and preliminary steps, or whether the petitioner could invoke estoppel or other equitable principles to compel the Government to complete the sale in his favour.

Arguments of the Parties

Petitioner's Arguments (Mr. Palit)

  • The petitioner argued that because his bid was accepted by the D.F.O. at the auction and he deposited the required security, the Government could not thereafter refuse to accept the offer and settle the coupe on the Corporation.
  • Reliance was placed on a Division Bench decision ((1970) 1 Andh WR 342: S. Raman Goud v. The Govt. of Andhra Pradesh) to support the contention that the Government should be compelled to respect the conditions of sale where bidders had been led to act to their prejudice.

Opposite Parties' Arguments

  • There was no binding acceptance of the highest bid because the General Condition of Sale (Clause 1) made any D.F.O. acceptance conditional upon approval by the competent authority (the Chief Conservator of Forests); no such approval had been given.
  • The D.F.O. lacked authority to accept contracts of the value in question (his financial power was limited to Rs. 20,000). Under Article 299 of the Constitution a formal agreement executed by the Chief Conservator was required for rights to accrue.
  • The Government had decided in July 1973 to allot the coupe to the Orissa Forest Corporation, and an order dated 18-12-1973 (Annexure B) directed the Corporation to work the coupe; in these circumstances the writ should be dismissed.

Table of Precedents Cited

Precedent Rule or Principle Cited For Application by the Court
(1970) 1 Andh WR 342 — S. Raman Goud v. The Govt. of Andhra Pradesh Division Bench had held that where the Government led bidders to believe that conditions of sale would be observed and bidders acted to their prejudice, the Court could compel observance of departmental rules and require consideration of acceptance. The Court rejected the Andhra Division Bench decision as contrary to law in the present context, distinguishing it from the facts and principles applicable to forest contracts governed by express conditions of sale.
AIR 1968 SC 718 — Union of India v. Anglo Afghan Agencies Where parties acted upon representations made in a governmental "scheme", the authority could not arbitrarily refuse promised benefits; the authority must act consonant with justice and fair-play and, in general, could be estopped from reneging on representations even absent a formal contract under Article 299. The Court examined and explained the principles in Anglo Afghan Agencies but held they do not apply to the present forest-auction case because the conditions of sale expressly prevented rights accruing before formal approval and agreement; thus the estoppel principle of Anglo Afghan Agencies was inapplicable here.
(1973) 3 SCC 889 : AIR 1972 SC 1242 — Haridwar Singh v. Bagun Sumbrui In similar circumstances it had been held that a coupe could be settled with some other authority despite an auction and a highest bid, because the option remained until the highest bid was finally accepted. The Court regarded this authority as supporting the proposition that the Government remains free to settle the coupe with another authority until final acceptance of the highest bid; it treated this decision as applicable and conclusive in favour of the Government's freedom to allot the coupe elsewhere.
(1972) 2 SCC 36 : AIR 1972 SC 1816 — State of Orissa v. Harinarayan The Supreme Court observed that once the Government declines to accept the highest bid, the auction becomes useless and the Government is free to have recourse to other methods of settlement. The Court relied on this proposition to hold that the Government could refuse to accept the highest bid for the forest coupe and proceed to settle it with the Corporation by other methods.
(1974) 2 SCC 169 : AIR 1974 SC 651 — P.R. Quenim v. M.K. Tandel Referred to for principles analogous to those applied when acceptance of bids/tenders is declined and alternative methods of settlement are used. The Court cited paras 11 and 12 of this authority to support the general principle that the Government may refuse acceptance and adopt other methods of settlement where a highest bid has not culminated in final acceptance.

Court's Reasoning and Analysis

The Court's analysis proceeded in a series of linked legal findings derived from the facts and the terms of the auction:

  1. Interpretation of Clause 1 of the General Condition of Sale: The Court emphasized Clause 1 which provides that a right to contract for exploiting forest produce is granted to the bidder "whose bid is conditionally accepted by the D.F.O. subject to the approval of the competent authority and the latter authority so approves it," and that "No sale shall be binding on the Government until such approval has been obtained and communicated to the bidder and the formal agreement is executed on behalf of the Government." The Court treated that clause as decisive of the present dispute.
  2. Lack of authority in the D.F.O. to bind the Government: The Court noted the D.F.O.'s financial power to accept contracts was limited to Rs. 20,000. Because the bid amount was above Rs. 50,000 and less than one lakh, acceptance required ratification by the Chief Conservator of Forests. Consequently, the D.F.O.'s provisional acceptance could not, by itself, create enforceable rights.
  3. Constitutional/formal requirement (Article 299): The Court referred to Article 299 of the Constitution to underscore that no rights could accrue to the petitioner unless a formal agreement was executed by the competent authority on behalf of the Government.
  4. Function of the security deposit and preliminary nature of steps: The Court observed that deposit of security money was a preliminary condition; without deposit the question of acceptance would not even arise. The conditions of sale expressly contemplated that bidders should not make substantive investments until final approval and execution of the formal agreement.
  5. Distinction from Anglo Afghan Agencies and limits of estoppel: The Court carefully examined AIR 1968 SC 718 (Anglo Afghan Agencies) and explained that its estoppel-based reasoning arose from a government "scheme" which actively induced exporters to act; those exporters had acted on representations and thus could assert estoppel against the authority. By contrast, the auction conditions in the present case explicitly prevented any right accruing prior to final approval and agreement, and therefore the estoppel principles of Anglo Afghan Agencies did not apply.
  6. Treatment of the Andhra decision (S. Raman Goud): The Court concluded that the Andhra Division Bench decision was contrary to law to the extent that it relied on Anglo Afghan Agencies to compel completion of an auction sale in the forest-auction context; the present Court rejected that reasoning because of the express contractual/conditional framework governing forest auctions.
  7. Reliance on Supreme Court authorities permitting governmental discretion pre-final acceptance: The Court relied on Haridwar Singh v. Bagun Sumbrui and State of Orissa v. Harinarayan to support the proposition that the Government is free to settle the coupe with another authority until the highest bid is finally accepted, and that if the Government declines to accept the highest bid the auction becomes ineffectual and the Government may use other settlement methods.
  8. Conclusion from application to facts: Applying these principles to the facts — lack of final approval by the Chief Conservator, no formal government execution of agreement, the Government's prior decision to allot to the Orissa Forest Corporation — the Court concluded that no legal right had vested in the petitioner and he could not challenge the settlement in favour of the Corporation.

Holding and Implications

Holding: The writ application is dismissed. The Court specifically found no merit in the petition and ordered dismissal with costs and a hearing fee of Rs. 200. (B.K. Patra, J. agreed.)

Implications:

  • Direct effect on the parties: The petitioner does not possess an enforceable right to require that the coupe be leased to him because there was no final acceptance by the competent authority nor a formal agreement executed on behalf of the Government. The Government was entitled to allot the coupe to the Orissa Forest Corporation.
  • Broader implications: The opinion does not discuss the creation of a new precedent beyond applying and distinguishing existing authorities. The decision emphasizes that auction conditions that make acceptance conditional on later approval prevent the accrual of enforceable rights to the provisional highest bidder until formal approval and agreement have occurred.

This summary is strictly based on the contents of the provided opinion and does not add or infer information beyond what is contained therein.

Show all summary ...

G.K Misra, C.J:— The averments in the writ application may be stated in short. The petitioner is a forest contractor in respect of lot No. 291 of the Baripada Forest Division. There was a public auction on 28-8-73. The upset price was fixed at Rs. 73,000. The petitioner with five others participated in the public auction. The petitioner was the highest bidder for an amount of Rs. 80,500. The sale was finally knocked at that amount. After the acceptance of the highest bid of the petitioner he was directed by the Divisional Forest Officer (opposite party No. 3) to sign the bid-sheet. The D.F.O also signed the bid-sheet in token of his acceptance of the bid. Immediately after the bid-sheet was signed the petitioner deposited Rs. 8,050 which was 10 per cent of the bid amount. The security deposit was in the form of Government Promissory Notes and National Defence Certificates. The agreement was signed by the petitioner and the D.F.O The period of lease was nine working months starting from October, 1973 and the petitioner was all along waiting for the direction of the Divisional Forest Officer to work out the coupe. The petitioner made an investment of more than Rs. 11,000 to be ready for working out the coupe the moment the order was received. He ultimately gathered that in respect of the impugned lot the Government entered into a negotiation with the Orissa Forest Corporation and granted the same in its favour. He accordingly prayed for issue of a writ of mandamus directing the Government to lease out the impugned lot in his favour after cancelling the lease in favour of the Orissa Forest Corporation and to issue a writ of certiorari to quash the order of the State Government in that respect.

2. Facts are not very much in dispute in the counter filed by the opposite parties. It is, however, asserted that there was no acceptance of the highest bid given by the petitioner which was merely an offer. The competent authority to accept the offer is the Chief Conservator of Forests. Reliance for the purpose was placed on Clause 1 of the General Condition of Sale under which the lot was put to auction. It may be extracted:

“(1) The right to take contract for exploiting forest produce in the lots advertised for sale in Part I of the sale notice will be granted to the bidder whose bid is conditionally accepted by the D.F.O subject to the approval of the competent authority and the latter authority so approves it. No sale shall be binding on the Government until such approval has been obtained and communicated to the bidder and the formal agreement is executed on behalf of the Government. No bidder shall be eligible to rescind the contract between the date of bidding and the date of approval of the competent authority.”

3. The D.F.O who conducted the auction had no authority to accept the offer. His financial power to accept any contract is up to Rs. 20,000 only. In this case the acceptance of the bid by the D.F.O is subject to acceptance and ratification by the competent authority who is the Chief Conservator of Forests, the amount being above Rs. 50,000 and less than one lakh. Moreover, in accordance with Article 299 of the Constitution no rights can accrue to the petitioner unless a formal agreement is executed by the Chief Conservator of Forests.

4. In regard to the coupe in question, the State Government had taken a decision as early as in July, 1973 that it would be allotted to the Forest Corporation from the year 1973–74. As a matter of routine, however, notice was given for sale of the impugned forest coupe. As the coupe was to be allotted to the Forest Corporation, the offer of the petitioner at the auction sale was not accepted. Such a decision had been taken in a meeting held on 9-7-73, the proceeding of which is to be found in Annexure A. By an order (Annexure B) dated 18-12-73 the Orissa Forest Corporation Ltd. was directed to work out the coupe. In the circumstances the writ application is liable to be dismissed.

5. Mr. Palit contended that as the highest bid given by the petitioner was accepted by the D.F.O it was no longer open to the Government not to accept the offer and to settle the coupe on the Corporation. The contention is not well founded. Clause 1 of the General Condition of Sale clearly shows that the bid was conditionally accepted by the D.F.O subject to the approval of the competent authority who was the Chief Conservator of Forests. Until such approval had been obtained and a formal agreement executed on behalf of the Government the sale shall not be binding on the Government. On the other hand, no bidder is eligible to rescind the contract between the date of bidding and the date of approval of the competent authority. Admittedly, no approval had been given by the Chief Conservator of Forests and no formal agreement was executed. Consequently no rights have been created in favour of the petitioner on the basis of the highest bid given by him which was provisionally accepted by the D.F.O The highest bid at the auction not having culminated into a binding contract between the parties the petitioner has no enforceable right to challenge the settlement made in favour of the Corporation. It is quite open to the Government not to accept the highest bid and settle the coupe on the Corporation in any manner it chose.

6. Reliance was placed by Mr. Palit on a Division Bench decision in (1970) 1 Andh WR 342 (S. Raman Goud v. The Govt. of Andhra Pradesh). The facts of that case are very similar to the facts of the present case. The facts of that case may be noticed in short. The appellant therein was the highest bidder for a particular coupe which had been notified for auction sale. In accordance with the conditions for auction sale he deposited one-third of the amount soon after the auction. Condition No. 9 of General Sale Conditions required that the sale had to be confirmed by the Conservator of Forests as the bid amount was above Rupees 20,000. The confirmation is usually done within 30 days after the sale. No such confirmation was, however, made. On enquiry the appellant came to know that the Bamboo Co-operative Society had applied before the Minister for Forests for that particular coupe even before the auctions were held, but after the notification for auction sale. The Government order was issued in favour of the Co-operative Society in furtherance of the policy encouraging Co-operative Societies in proper utilisation of forest wealth of the State. A writ application was filed by the appellant in the case for quashing the settlement in favour of the Co-operative Society. The writ application was dismissed by the learned Single Judge on the view that no legal right vested in the appellant to insist upon the confirmation of the auction sale. The Division Bench, in appeal, however issued a writ to the Government for consideration of the question of acceptance of the auction sale on the theory that the Government having led the appellant and other citizens to believe that the conditions of sale would be observed in holding the auction, and also in making the bidders to act to their prejudice by making deposits, cannot be permitted to give a go-by to the conditions of sale. Their Lordships held that the Court had the necessary power in proper cases, to compel observance of the rules issued by the departmental authorities.

7. In support of the aforesaid conclusion the Division Bench placed reliance on AIR 1968 SC 718 (Union of India v. Anglo Afghan Agencies). With respect, we must say that the Division Bench decision of the Andhra Pradesh High Court is contrary to law and cannot be supported by the dictum in AIR 1968 SC 718. Our view requires a close examination of the principles determined in the aforesaid Supreme Court decision.

8. The facts and the principles decided in AIR 1968 SC 718 may now be noticed. The Textile Commissioner published on Oct. 10, 1962 a scheme called the Export Promotion Scheme providing incentives to exporters of woollen goods. By the Scheme as extended to exports to Afghanistan, the exporters were invited to get themselves registered with the Textile Commissioner for exporting woollen goods, and it was represented that the exporters will be entitled to import raw materials of the total amount equal to 100 per cent of the f.o.b value of the exports. Under Clause 10 of the Scheme the Textile Commissioner had authority to reduce the import certificate if it was found that a fraudulent attempt was made to secure an import certificate in excess of the true value of the goods exported. There was some controversy in the case whether the order was legislative or executive in character. Their Lordships discussed the matter on the assumption that the order was executive in character. On the aforesaid facts their Lordships concluded thus:—

9. Where a person had acted upon representations made in an Export Promotion Scheme that import licences upto the value of the goods exported will be issued, and had exported goods, his claim for import licence for the maximum value permissible by the Scheme could not be arbitrarily rejected. Reduction in the amount of import certificate may be justified on the ground of misconduct of the exporter in relation to the goods exported, or on special considerations such as difficult foreign exchange position or other matters which have a bearing on the general interests of the State. The Scheme provided for grant of import entitlement of the value, and not upto the value, of the goods exported. The Textile Commissioner was, therefore, in the ordinary course required to grant import certificate for the full value of the goods exported. He could only reduce that amount after enquiry contemplated by Clause 10 of the Scheme. The authority vested in the Textile Commissioner by the rules even though executive in character was from its nature an authority to deal with the matter in a manner consonant with the basic concept of justice and fair-play. If he made an order which was not consonant with the basic concept of justice and fair-play his proceeding was open to scrutiny and rectification by the Courts. Their Lordships further held that even though the case did not fall within the terms of Section 115 of the Evidence Act it was still open to a party who had acted under representation made by the Government to claim that the Government shall be bound to carry out the promise made by it even though the promise was hot recorded in the form of a formal contract as required by Article 299 of the Constitution.

10. Facts of this case show that on the representation made by the Government that exporters would get import certificates corresponding to the export made the opposite parties had exported woollen goods. The case was decided on the principles of estoppel which did not come strictly within the terms of Section 115 of the Evidence Act.

11. The aforesaid principle has no application to the case of a forest contract referred to in the Andhra Pradesh decision. Here, under the very conditions of sale the petitioner is not to make any investment in respect of the coupe until the bid was finally accepted by the competent authority and a formal agreement drawn. The deposit of the security money is a preliminary condition for the highest bid being accepted. If the security money had not been deposited the question of acceptance of the bid would not arise. Thus, no right at all was created in favour of the petitioner and the principle of estoppel whether under Section 115 of the Evidence Act or otherwise had no application to this case.

12. In the Supreme Court decision the exporters acted upon the representation of the Government. Once there was acting upon by one party the other party was estopped from not acting upon its promises. No such principle is applicable to facts arising out of a forest contract. If the Government had not settled the coupe on the Co-operative Society it was open to the High Court to give a direction to the Government to consider the question of acceptance of the bid; but where the Government had taken a subsequent decision not to proceed with the auction sale of the forest coupe but to settle on the Co-operative Society there is no question of estoppel. It is open to the Government to resile from its earlier decision of putting the coupe to auction sale. It had the freedom of choice of settling the coupe by negotiation unless prior to that by contract it had been settled on the appellant.

13. This case is concluded by (1973) 3 SCC 889 : AIR 1972 SC 1242 (Haridwar Singh v. Bagun Sumbrui) where in similar circumstances their Lordships held that the coupe could be settled with some other authority despite an auction sale having taken place and the highest bid is obtained. This option is open to the Government until the highest bid is finally accepted.

14. Reliance was also placed by the State on (1972) 2 SCC 36 : AIR 1972 SC 1816 (State of Orissa v. Harinarayan) which relates to a case of excise. In paragraph 19 their Lordships observed that once the Government declined to accept the highest bid the auction held became useless. Similar is the effect when the Government refused to accept the highest tender. The Government is free to have recourse to other methods of settlement. The principles so laid down under the provisions of the Bihar and Orissa Excise Act, 1915 have full application to the case of acceptance of the highest bid in respect of a forest coupe. (Also see paras 11 and 12 of (1974) 2 SCC 169 : AIR 1974 SC 651, P.R Quenim v. M.K Tandel).

15. On the aforesaid analysis, we are clearly of opinion that despite the highest bid given by the petitioner Government was free to settle the coupe on the Forest Corporation. The petitioner had no right created in his favour until the highest bid was accepted by the competent authority and a formal agreement was drawn to that effect.

16. We find no merit in the writ application. It is accordingly dismissed with costs. Hearing fee of Rs. 200.

17. B.K Patra, J.:— I agree.

18. Petition dismissed.