Jammu and Kashmir act 005 of 2014 : The JAMMU AND KASHMIR OMBUDSMAN FOR PANCHAYATS ACT, 2014 (Act No. V of 2014)

Section 1. Short title and commencement.

(1) This Act may be called the Jammu and Kashmir Ombudsman for Panchayats Act, 2014.

(2) It shall come into force on such date as the Government may, by notification in the ¹[Government Gazette], appoint.

1. Now Official Gazette.

Section 2.Definitions.

(1) In this Act, unless the context otherwise requires,––

(a) ‘Act’ means the Jammu and Kashmir Ombudsman for Panchayats Act, 2014 ;

(b) ‘action’ means administrative action taken by way of decision, recommendation, resolution or finding or in execution thereof or in exercise of administrative or legal functions or in any other manner and includes willful failure in taking action or omission to act. All other expressions relating to such action shall be construed accordingly ;

(1) in relation to public servant means, any affirmation that such public servant,––

(i) has abused his position for any gain or favour to himself or to any other person or to cause undue harm or hardship to any person ; or

(ii) was actuated in the discharge of his functions as such public servant by personal interest, or improper or corrupt motives ; or

(iii) is guilty of corruption, favouritism, nepotism or lack of integrity ; or

(iv) is guilty of an action as public servant which facilitates or causes to make any loss, waste or misapplication of money or other property of the Panchayat ;

(2) in relation to a Panchayat means any affirmation that such Panchayat has defaulted or acted in excess of its powers in the discharge of the functions imposed on it by law or in implementing the lawful orders and directions of the Government ;

(d) ‘complaint’ means a statement of allegation that a public servant or a Panchayat is guilty of corruption or maladministration and includes any reference to an allegation in respect of which suo moto enquiry has been proposed or recommendation for enquiry has been made by Government ;

(e) ‘corruption’ includes anything made punishable or is punishable as such under Chapter IX of the ¹[Indian Penal Code (45 of 1860)], or under the Jammu and Kashmir Prevention of Corruption Act, Samvat 2006 or any other law in force ;

(f) ‘Government’ means the ²[Government of the Union territory of Jammu and Kashmir] ;

(g) ‘grievance’ includes a claim by a person that he has sustained injustice or undue hardship in consequence of maladministration; provided it shall not include any claim of an employee with respect to his service matter ;

(h) ‘investigating officer’ means an officer authorized by the Ombudsman to conduct investigation in respect of an allegation or complaint ;

(i) “maladministration’ means action taken or purporting to have been taken in the exercise of administrative function in any case where,––

(i) such action, administrative procedure or practice or practice governing such action is unreasonable, unjust, oppressive, discriminatory or nepotic and will make illegitimate gain or loss to any person or will deny any person the deserving benefits ; or

(ii) there is wilful negligence or delay in taking such action, or the administrative procedure or method regulating such action will cause undue delay and includes the action leading to loss or waste or misuse of fund by malfeasance or misfeasance ;

(j) ‘Ombudsman’ means an Ombudsman appointed under section 3 ;

(k) ‘Panchayat’ means any Panchayati Raj Institution, by whatever name called, constituted under the Jammu and Kashmir Panchayati Raj Act, 1989 ;

(l) ‘prescribed’ means prescribed by rules made under this Act ;

(m) ‘public servant’ means an employee or officer under the Panchayat or an elected member of the Panchayat including its office bearer and includes an officer or employee of any office or institution transferred to the Panchayat ;

(n) ‘Secretary’ means the Secretary of the Ombudsman referred to in section 6 ;

(o) ‘Special Tribunal’ means Special Tribunal constituted under the Jammu and Kashmir Special Tribunal Act,1988.

1. Substituted by S.O. 1229(E) dated 31.03.2020 for “Jammu and Kashmir State Ranbir Penal Code, Samvat 1989”.
2. Substituted ibid for “Government of Jammu and Kashmir”.

Section 3. Appointment of Ombudsman.

(1) The ¹[Lieutenant Governor] shall, on the advice of the Chief Minister, appoint a person as Ombudsman :

Provided that a person shall not be qualified to be appointed as Ombudsman unless he has been a Judge of a High Court or eligible to be appointed as Judge of High Court or officer retired from the rank of Commissioner/Secretary to Government :

Provided further that the Chief Minister before tendering advice to the ¹[Lieutenant Governor] shall consult ²[x x x x] the Speaker of the Legislative Assembly, the leader of the Opposition in the Legislative Assembly and Minister Incharge Panchayati Raj Department :

Provided also that if there is no such Leader of Opposition in the Legislative Assembly, the leader of the single largest group or party in opposition to Government in the Legislative Assembly shall be consulted :

³[Provided that during the continuation of Proclamation issued under section 73 of the Jammu and Kashmir Reorganisation Act, 2019 (34 of 2019), the Ombudsman shall be appointed by the Lieutenant Governor on the recommendation of the Committee consisting of––

(a) Advisors to the Lieutenant Governor (one of whom shall be nominated by the Lieutenant Governor, who shall be the Chairperson of the Committee) ; and

(b) Chief Secretary (Member-Secretary).]

(2) The Ombudsman shall, before entering upon office, make and subscribe before the ¹[Lieutenant Governor] an oath or affirmation in the prescribed form.

1. Substituted by S.O. 1229(E) dated 31.03.2020 for “Governor”.
2. Words “the Chairman of the Legislaive Council” omitted ibid.
3. Proviso inserted ibid.

Section 4.Term of office and conditions of service of Ombudsman.

(1) The Ombudsman shall hold office for a term of three years from the date on which he enters upon his office :

Provided that Ombudsman shall not hold office after he has attained the age of seventy years :

Provided further that the Ombudsman may,––

(a) by writing under his hand addressed to the ¹[Lieutenant Governor], resign his office ; and

(b) be removed from office in the manner provided in section 5.

(2) The Ombudsman shall be entitled to pay and allowances as admissible to a Judge of ²[the State High Court].

(3) On expiry of his term of office as Ombudsman, he shall not be eligible for re-appointment as Ombudsman or for further appointment to any office of profit under the Government or in any corporation, company, society or university owned, controlled or financed by the Government.

1. Substituted by S.O. 1229(E) dated 31.03.2020 for “Governor”.
2. Now the Common High Court of Jammu and Kashmir.

Section 5.Removal of Ombudsman.

(1) The Ombudsman shall not be removed from his office except by an order made by the ¹[Lieutenant Governor] on the ground of proved misbehaviour or incapacity after the High Court, on reference being made to it by the ¹[Lieutenant Governor], has, on inquiry held in accordance with the procedure prescribed in that behalf by the High Court, has reported that the Ombudsman ought on any such ground be removed.

(2) Notwithstanding anything contained in sub-section (1), the ¹[Lieutenant Governor] may by order remove from office the Ombudsman if he––

(i) is adjudged as insolvent ; or

(ii) engages during his term of office in any paid employment outside the duties of his office ; or

(iii) is unable to continue in office by reason of infirmity of mind or body ; or

(iv) is of unsound mind and stands so declared by a competent court ; or

(v) is convicted of an offence involving moral turpitude ; or

(vi) is, without leave of absence, absent from his office for thirty days.

1. Substituted by S.O. 1229(E) dated 31.03.2020 for “Governor”.

Section 6. Staff of the Ombudsman.

(1) The Ombudsman shall have a Secretary and such other officers and employees as the Government may determine in consultation with the Ombudsman to assist the Ombudsman in the exercise of his powers and discharge of his functions under the Act.

(2) The appointment and conditions of service of the Secretary and the employees shall be such as may be prescribed.

(3) The officers and other employees referred to in sub-section (1) shall be under the administrative and disciplinary control of the Ombudsman.

(4) Without prejudice to the provisions of sub-section (1), the Ombudsman may for the purpose of conducting investigations under the Act utilize the services of any officer or investigating agency of the Government.

(5) The Ombudsman may requisition the services of any person having experience and expertise in any particular subject in deciding the question before it.

Section 7.Functions of the Ombudsman.

(1) The Ombudsman shall perform all or any of the following functions, namely :––

(i) investigate into any allegation contained in a complaint or on a reference from Government ;

(ii) enquire into any complaint in which corruption or maladministration of a public servant or a Panchayat is alleged ;

(iii) pass an order on the allegation in the following manner, namely :––

(a) where the irregularity involves a criminal offence committed by a public servant, the matter shall be referred to the appropriate authority for investigation ;

(b) where the irregularity causes loss or inconvenience to a citizen, direct the Panchayat to give him compensation and to reimburse the loss from the person responsible for the irregularity ;

(c) where the irregularity involves loss or waste or misuse of the fund of the Panchayat, realize such loss from those who are responsible for such irregularity ; and

(d) where the irregularity is due to omission or inaction, cause to supply the omission and to rectify the mistake.

(2) In addition to the functions enumerated in sub-section (1), the Ombudsman may pass interim order restraining the Panchayat from doing anything detrimental to the interest of the complainant if it is satisfied that a loss or injury will be caused to the complainant due to the alleged act.

(3) The Ombudsman may, by order, impose penalty in addition to compensation if it is of opinion that the irregularity involves corrupt practice for personal gain.

Section 8. Powers of the Ombudsman.

(1) The Ombudsman shall, for the purpose of any investigation or enquiry under this Act, have the same powers as are vested in a Civil Court while trying a suit under the ¹[Code of Civil Procedure, 1908 (5 of 1908)] in respect of the following matters, namely :––

(a) summoning and enforcing the attendance of any witness and examining him ;

(b) requiring the discovery and production of any document ;

(d) requisitioning any public records, or copy thereof, from any court or office ;

(e) issuing commissions for the examination of witnesses ; and

(f) such other powers as are prescribed.

(2) Where the Ombudsman finds that the allegation contained in a complaint is without any substance or trivial in nature, he may by order direct the complainant to pay to the opposite party an amount specified in the order by way of costs.

(3) Where the allegation contained in a complaint is about the loss or waste or misapplication of the fund of Panchayat or in respect of the loss or inconvenience caused to a citizen, the Ombudsman may, during enquiry, collect evidence, determine the loss and direct in its order the amount to be realized from the person responsible.

(4) If the amount paid as per the order passed by the Ombudsman under sub-section (2) or sub-section (3) is not paid within the period specified, it, shall be recovered as arrears of land revenue.

1. Substituted by S.O. 1229(E) dated 31.03.2020 for “Code of Civil Procedure, Samvat 1977”.

Section 9. Service of Government Departments.

The Government may, at the request of the Ombudsman, make available the services of officers and employees of the Government including police personnel to assist the Ombudsman in the conduct of investigation and inquiry and in respect of such functions, such officers or employees shall be deemed to be the officers or employees of the Ombudsman.

Section 10. Provisions regarding complaints.

(1) Subject to the provisions of this Act, complaint may be made under this Act, to the Ombudsman; in case of an allegation, by any person, and in case of a grievance, by a person aggrieved :

Provided that where the person aggrieved is dead or, is for any reason unable to act for himself, the complaint may be made or continued by his legal representative or by any other person who is authorized by writing in this behalf.

Section 11. Investigation.

(1) The Ombudsman may, according to the provisions of this Act, enquire into any complaint filed before it under this Act.

(2) Notwithstanding anything contained in this Act, the Government may refer any allegation of corruption or maladministration against a Panchayat or a public servant, which is within its knowledge or brought to its notice, to the Ombudsman and the Ombudsman shall enquire into it as if it was a complaint filed under the Act.

(3) The Ombudsman may, on receipt of a complaint, conduct an investigation in the matter and where there is prima facie case it may conduct a detailed enquiry.

(4) The Ombudsman shall not enquire into matters relating to,––

(a) any matter in respect of which a formal and public enquiry has been ordered by Government ;

(b) any matter in respect of which an enquiry has been ordered under ¹[the Commission of Inquiry Act, 1952 (60 of 1952)] or any matter pending before the court ;

(c) any complaint filed after the expiry of three years from the date on which the matter complained against has taken place.

1. Substituted by S.O. 1229(E) dated 31.03.2020 for “the Jammu and Kashmir Commission of Inquiries Act, 1962”.

Section 12.Enquiry.

(1) After an investigation, if the Ombudsman is satisfied that,––

(a) the complaint is frivolous or vexatious or is not made in good faith ; or

(b) there is no sufficient ground to initiate proceedings ; or

(c) other remedies are available to the complainant and it would be more beneficial for the complainant to avail of such remedies in view of the circumstances of the case,

it may dispose of the complaint as rejected after recording its findings stating the reason therefor, and communicate the same to the complainant.

(2) If the Ombudsman is of opinion that there is a prima facie case against the person or the Panchayat complained of, it shall record its findings to this effect and send notices of the proposed enquiry to the complainant and to the opposite party.

(3) The Ombudsman shall, subject to the provisions of the Act and the rules made thereunder, have power to regulate its procedures and fix the time and place of sitting.

Section 13.Existing cases to be transferred to Ombudsman.

(1) Notwithstanding anything contained in any law, if any proceedings filed and not disposed of under the said law before the constitution of the Ombudsman as per the provisions of the Act relate to a public servant or a Panchayat, all cases with regard to such proceedings shall be transferred to the Ombudsman and the Ombudsman shall decide the cases in accordance with the provisions of the Act.

(2) All cases, with regard to the loss, wastage and misappropriation of any land of the Panchayat, pending before the Government or any other authority including the Special Tribunal before the constitution of the Ombudsman shall stand transferred to the Ombudsman who shall dispose of such cases in accordance with the provisions of the Act.

¹[x x x x].

1. Sub-section (3) omitted by S.O. 1229(E) dated 31.03.2020.

Section 14.Initiation of prosecution.

(1) If, after any investigation or inquiry, the Ombudsman finds that there is a prima facie case against the accused involving a criminal offence, the Ombudsman may refer the complaint and the findings to a competent authority with recommendation to initiate prosecution.

(2) The authority responsible, for initiating such prosecution shall conduct a detailed enquiry if necessary and initiate prosecution against the accused.

Section 15. Interim recommendations.

If during the course of preliminary inquiry or investigation under the Act, the Ombudsman is prima facie satisfied that the allegation or grievance against any action or decision is likely to be substantiated either wholly or partly, it may, by a report in writing recommend to the Panchayat concerned to stay the implementation of the decision or action complained against or take such mandatory or preventive action on such terms and conditions, as it may specify, in its report.

Section 16.Disposal of complaints.

(1) The Ombudsman may consider and dispose of complaints other than those involving criminal offences, in the following manner :––

(i) award of compensation, to a citizen in case of loss or grievance ;

(ii) order the recovery of loss caused to the Panchayat from the person responsible ;

(iii) order to make good any omission or rectification of defects due to inaction ;

(iv) order the recovery of loss from the accused failing which, direct the recovery of such loss as arrears of land revenue ; and

(v) order other necessary remedial measures considering the facts and circumstances of the case.

(2) Where the Ombudsman finds that the procedure or practice regarding the administration of Panchayat gives room for complaint, it may give suggestions to the Government or the Panchayat relating to the measures for avoiding the recurrence of such complaint.

Section 17. Annual Report.

The Ombudsman shall submit an annual report regarding the performance of its functions under the Act to the Government and the Government shall, as soon as may be, lay such report before the ¹[State Legislative Assembly] with an explanatory memorandum.

1. Now Legislative Assembly of the Union territory of Jammu and Kashmir.

Section 18.Penalty for malafide complaint.

Every person who makes any complaint which he knows or has reason to believe that that the same is false, frivolous or vexatious, upon finding to that effect recorded by the Ombudsman, shall be punishable with imprisonment which may extend to one year or fine which may extend to twenty thousand rupees or both.

Section 19.Power to make rules.

(1) The Government may by notification in the ¹[Government Gazette] make rules for carrying out the provisions of the Act.

(2) In particular and without prejudice to the generality of the foregoing provisions, such rules may provide for all or any of the following, namely :––

(i) the conditions of service of the Ombudsman and his staff ;

(ii) the form and manner of filing complaints before the Ombudsman and the manner of filing cases on reference by the Government ;

(iii) the manner and procedure of conducting investigation ;

(iv) the procedure for moving the appropriate authority for the initiation of prosecution ;

(v) procedure to be followed during the inquiry, which as far as possible, be summary proceedings ;

(vi) the manner of implementing the orders of the Ombudsman and further proceedings ;

(vii) any other matter which the Government may deem necessary to prescribe.

1. Now Official Gazette.

Section 20.Power to remove difficulties.

If any difficulty arises in giving effect to the provisions of the Act, the Government may, by order published in the ¹[Government Gazette], make such provisions not inconsistent with the provisions of the Act, as may appear to be necessary for removing the difficulty :

Provided that no order shall be made under this section after the expiry of two years from the date of commencement of the Act.

1. Now Official Gazette.